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Video Conference Contact Form
Please enter detailed information for your online or hybrid event planning. We will contact you for a cost estimate based on your selection. Thank you!
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ICTAC - Intercultural Training and Consulting 
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First and last name (main organizer contact)
Question Type
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Answer key
(0 points)
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Your organization, affiliation, institution
Question Type
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Answer key
(0 points)
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Event dates, times, event location
Question Type
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Answer key
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Event name or title
Question Type
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Answer key
(0 points)
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Type of event
Question Type
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Online
Hybrid
In-Person
Add option
or
add "Other"
Answer key
(0 points)
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Number of speakers, instructors, teachers
Question Type
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Answer key
(0 points)
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Number of moderators, chairs, co-chairs
Question Type
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Answer key
(0 points)
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Number of participants
Question Type
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Answer key
(0 points)
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How can registrants enjoy this event? Is it a:
Question Type
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paid event
free event
by donation
Add option
or
add "Other"
Answer key
(0 points)
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Number of live sessions
Question Type
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Answer key
(0 points)
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Time zones of organizers
Question Type
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Answer key
(0 points)
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Indicate type of talks and speaking times
Question Type
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Flash Talk (1 - 5 min)
Short Talk (5 - 15 min)
Long Talk (15 - 30 min)
Keynote (30 - 60 min)
Webinar (more than 60 min, alternating lecturers)
Other:
Add option
Answer key
(0 points)
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Speaker experience with video platforms
Question Type
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Some
Regularly
Extensive experience
Professional
Zoom meetings or webinars - attended
Zoom meetings or webinars - presented
Presented on other video platforms
Familiar with live chat, Q&A features
Networking platforms - moderated or presented
Breakout rooms
Rows
1.
Zoom meetings or webinars - attended
2.
Zoom meetings or webinars - presented
3.
Presented on other video platforms
4.
Familiar with live chat, Q&A features
5.
Networking platforms - moderated or presented
6.
Breakout rooms
7.
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Columns
Some
Regularly
Extensive experience
Professional
Add column
Answer key
(0 points)
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Conference website and registration
Question Type
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Landing page only
Organizer needs website/webpage for event (no registration)
Organizer needs full registration and event website for event (payment option)
Organizer provides own website/webpage for event but help with updates
Organizer only needs Zoom links to sessions
Other:
Add option
Answer key
(0 points)
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How long do you need the event website to stay alive?
Question Type
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only during event (1 month)
three months
6 months
1 year
deactive after event and activate again for next event
forever
Add option
or
add "Other"
Answer key
(0 points)
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Test sessions for speakers or moderators
Question Type
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0-10 speakers
10-20 speakers
20-30 speakers
More than 30 speakers
Add option
or
add "Other"
Answer key
(0 points)
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Virtual Networking, Poster Rooms, or 'Meet the Speakers' Platform
Question Type
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Group chat networking platform
Zoom breakout rooms
Networking via client's own platform
Please offer a demo and let me decide
Other:
Add option
Answer key
(0 points)
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How many individual networking rooms are needed?
Question Type
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Answer key
(0 points)
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Required tech support for event
Question Type
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Yes
No
Maybe
Presentation test for slides etc (audio, video, graphics)
Speaker test (audio, video, lighting etc) and check-in
Attendee's login support during sessions
Post-editing service for videos
Live customer support
Rows
1.
Presentation test for slides etc (audio, video, graphics)
2.
Speaker test (audio, video, lighting etc) and check-in
3.
Attendee's login support during sessions
4.
Post-editing service for videos
5.
Live customer support
6.
Add row
Columns
Yes
No
Maybe
Add column
Answer key
(0 points)
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Please select additional services required from ICTAC
Question Type
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Event registration
Organize pre-recorded talks for speakers
Video upload to website
Additional video editing or recording service
Pre-event communication with speakers, attendees
Post-event data upload on client's video platform
Access to video platform access after more than 7 days past event date
Abstract and manuscript collection and management
Promotion (social media, website, emailing)
Statistical reporting
Facilitation of social online event for administrators, organizers, speakers, and attendees
Youtube channel creation and upload for Flash Talks
Fee handling via online payments
Data and file management
Graphic design for branding, logos, session slides
Other:
Add option
Answer key
(0 points)
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How do you wish to store the recordings of your sessions?
Question Type
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on local computer / storage
upload live stream on Youtube
on external hard drive
keep on Zoom for limited time
keep on Zoom forever
Add option
or
add "Other"
Answer key
(0 points)
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Promo material - video trailer production
Question Type
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Basic (30 seconds)
Standard (45 seconds)
Premium (60 seconds)
Add option
or
add "Other"
Answer key
(0 points)
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Which security level do you need?
Question Type
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basic
high with end-to-end-encryption (E2EE)
strict (government and industry security standards and legal requirements)
I don't know
Other:
Add option
Answer key
(0 points)
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Any other requests?
Question Type
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Answer key
(0 points)
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Link to Sheets
Message for respondents
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Insights
Total points distribution
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First and last name (main organizer contact)
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Your organization, affiliation, institution
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Event dates, times, event location
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Event name or title
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Type of event
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Number of speakers, instructors, teachers
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Number of moderators, chairs, co-chairs
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Number of participants
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How can registrants enjoy this event? Is it a:
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Number of live sessions
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Time zones of organizers
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Indicate type of talks and speaking times
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Speaker experience with video platforms
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No responses yet for this question.
Conference website and registration
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How long do you need the event website to stay alive?
Copy chart
No responses yet for this question.
Test sessions for speakers or moderators
Copy chart
No responses yet for this question.
Virtual Networking, Poster Rooms, or 'Meet the Speakers' Platform
Copy chart
No responses yet for this question.
How many individual networking rooms are needed?
Copy chart
No responses yet for this question.
Required tech support for event
Copy chart
No responses yet for this question.
Please select additional services required from ICTAC
Copy chart
No responses yet for this question.
How do you wish to store the recordings of your sessions?
Copy chart
No responses yet for this question.
Promo material - video trailer production
Copy chart
No responses yet for this question.
Which security level do you need?
Copy chart
No responses yet for this question.
Any other requests?
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