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Tyfu Powys Grants: Themed Community Growing Events, Engaging your Community

Cliciwch yma i wneud cais yn Gymraeg

Tell us your event ideas and plans. To apply, complete the grant application form giving as much detail as possible, and by sending us the documents requested.  

WE HAVE EXTENDED OUR DEADLINE: Please complete the following application form ideally 1 month before your planned event date and by 30 November 2024.  We will review and award applications bi-weekly from 13 August, with 10 x People and Planet and 10 x Eat Well grants to distribute.  Once we have run out of funds, this application form will not be accessible, so please get your applications in now!

SUPPORTING DOCUMENTS: head over to our website to read the grant information document and our FAQs prior to completing your application.

EVENT DAYS: should take place between August and 15 December 2024.   You will need to submit receipts and evidence by 15 December 2024 at the latest. 

AIM OF GRANT: remember, we are looking for your site to host a themed event, planned and delivered with roles for existing volunteers.  This event will enable you to have discussions with attenders and follow-up with self-selected attenders (as a returning new volunteer or visitor or sharing what they have learnt). 

PLEASE READ THE SCORING CRITERIA AND REFER CLEARLY TO THIS IN YOUR ANSWERS. 

SCORING CRITERIA 

Essential  

  • Of benefit to Powys residents 
  • Insurance in place, or willingness to put in place 
  • Relevant policies in place, or willingness to put in place 
  • Event tailored to themes 
  • Involvement of existing volunteers in event/follow-up planning and delivery

Weighted

  • Engagement of attenders with theme - 10% 
  • No of volunteers involved in event planning and delivery - 30% 
  • No of anticipated attenders relevant to site and group capacity - 10% 
  • Audience for event appropriate to aims - 15% 
  • New application to Tyfu Powys - 5% 
  • Follow-up planning and capacity - 30%  TOTAL WEIGHTED CRITERIA - 100% 


Contact us: jane@farmgarden.org.uk / wales@farmgarden.org.uk for more information, or if you'd like the application form in a different format. 
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Email *
Organisation or group name: *
Contact Name *
Phone number *
Address and postcode of garden site: *
Address and postcode of organisation (if different): *
Have you completed a Tyfu Powys registration form? *
Required
YOUR COMMUNITY GARDEN EVENT
Event theme: which event fund are you applying for? (Choose one). 

If you wish to apply for both, please complete a separate application form for each theme.
 *
Required
YOUR EVENT
Event name:
 *
Address event will take place (including postcode and/or what3words): *
Date(s) of event(s): *
Start time of the event: *
Time
:
Finish time of the event: *
Time
:
Why should people come to your event? (Sell it to us, like you would on a flyer!) *
AIMS & AUDIENCE
Event aim: What is the main aim of running your event? What do you hope to achieve? *
Audience(s): Who are your main audience? (e.g. families, retired, young people etc.) How are they new to your site?  *
Theme(s): Do you have a specific theme(s) for your event? (e.g. composting, wildlife gardening etc.)  *
EVENT ACTIVITIES 
Programme: What activities will you run on the day? Show how they fit with the overall Tyfu Powys theme. Share your draft programme – with timings:  *
Site Plan: Where will you run each activity? Share a rough sketch of your site.  *
BENEFITS
To people: Who will benefit from your event, and how? Are they Powys residents? How many people do you aim to have visit?  *
To the planet: How will your event benefit the environment (local, and beyond)?  *
To existing volunteers: How many volunteers will you need to run your event? What will their roles be? 
 *
To place: How will your event benefit your local area (e.g. village, town, school)? 
 *
LOGISTICS
Do you have parking nearby / good transport links / are you providing transport? 
 *
Describe your accessibility. Is your site/site access suitable for wheelchair users and / or people with limited mobility? 
 *
Do you have a toilet on site?    
 *
Required
Do you have handwashing facilities?  
 *
Do you have a kitchen area with tea/coffee making facilities?
 *
Do you have a covered seating area? 
 *
Do you have a current vulnerable adult/child protection policy in place? 
 *
Do you have a current GDPR policy in place? 
 *
Confirm you have the necessary insurance in place to run events:
 *
Confirm you have a site risk assessment and risk assess new activities:
 *
MARKETING & FOLLOW UP
How do you intend to let people know about your event? *
What will you tell them about the event?  *
How will you engage them at the event? 
 *
What opportunity are you offering them for follow-up? 
 *
Required
What will your group do to help with the follow-up? ( e.g. have volunteer roles and induction session arranged; have future events/sessions to promote; have ‘pledge’ cards available for attenders to complete at a later date, photograph and send to you; have your sites contact details available; or something else)
 *
AMOUNT REQUESTED
How much in total will you spend and what will you spend it on? Tell us what you hope to spend your grant on, to help run your People and Planet/Eat Well event. 

Receipts – Please keep a record of all your receipts, for event purchases listed on your application form. 

 *
ACCEPTANCE DECLARATION 

On behalf of Garden/Group I have completed the Tyfu Powys event grant application form to the best of my knowledge. We agree to use the items/resources we receive as intended, in line with Tyfu Powys values, and will give evidence of use if requested.   

Please tick the box below in place of your signature (ideally 1 month before your planned event date and by 30 October 2024).

 *
Required

Date of application completion: 

MM
/
DD
/
YYYY

Cymraeg status?

 *
Required

Tyfu Powys has received £203,610 from the UK Government through the UK Shared Prosperity Fund.  Supported by Powys County Council.  

Social Farms & Gardens. Company No: 2011023 & Charity (England & Wales) No: 294494 

A copy of your responses will be emailed to the address you provided.
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