This Agreement is entered into between Shepherd Public Schools and the Student and the Parent(s)/Guardian(s) of the Student.

Purpose:  Beginning with the 2016-2017 school year, Shepherd Public Schools will provide each student with a device, which the student is to use as a positive learning tool in coordination with the District’s curriculum. Although this Agreement authorizes the student’s use of the device for the year, the device is the property of the District and must be returned upon the District’s request or on the last day of the student’s attendance for the school year.  If in good standing upon graduation, ownership of the device is transferred to the student.

Prerequisites to Receive:  To receive a device to use, the student and his or her parent/guardian must:
Sign and submit this 1:1 Parent and Student Technology Device Agreement.

Applicable Policies:  In using the device, the student is subject to and must comply with District’s Board of Education Policies, Authorization for Internet Access Student Policy and Student Handbook Policies addressing student discipline, harassment/bullying, and acceptable use of electronic network/technology and their associated administrative procedures and regulations. A violation of any of these policies could result in loss of network privileges, loss of the right to use the device, or appropriate discipline, up to and including suspension or expulsion.

Student Expectations:
Daily use of device unless otherwise instructed; the device is intended for use at school every day. Students are responsible for bringing it to school every day, fully charged.
A student shall not disrupt the educational process of the school district through non-educational use of the device.
Endanger the health or safety of themselves or anyone else through the use of the device.
Invade the rights and privacy of others at school through the use of the device.
Engage in illegal or prohibited conduct of any kind through the use of the device
Violate the conditions and rules of acceptable use of electronic network/technology.
If a student repeatedly violates these rules, a three-strike rule will be employed and they will no longer be allowed to take the device home, and they will have to check out the device from the Secondary Media Center each day for class.  

Maintenance of device:  Student must keep the device in good and working condition. In addition to following the manufacturer’s maintenance requirements, students should:
Use only a clean, soft cloth to clean the device’s screen. No cleansers of any type should be used
Insert and remove cords and cables carefully to prevent damage to connectors
Not write or draw on the device or apply any stickers or labels that are not the property of the District
Handle the device carefully and ensure others do the same
Not leave the device in places of extreme temperature, humidity, or limited ventilation (e.g., in a car) for an extended period of time
Secure the device when it is out of sight. The device should not be left in an unlocked locker, a desk, or other location where someone else might take it
Use a protective carrying case with the device. We recommend that you use the one provided to you by the District.

No Unauthorized Software or Data:  Only legally licensed software, apps, media, or other data is permitted on the 1:1 device. Students will not download software, apps, media or other data (including songs, photos, or videos) without a District employee’s prior approval. Students will not replace the manufacturer’s operating system with custom software (i.e., “jailbreak” the device), or remove or modify the District-installed device configuration.

No Right to Privacy:  The devices are District property; therefore, the District may examine the devices and search their contents at any time for any reason. Neither students nor parents/guardians have any right to privacy of any data saved on the device or in a cloud-based account to which the device connects. The school administration may involve law enforcement if it is possible the device may have been used for any illegal purpose.
Additional Terms


Technology Fee:  Parent(s)/guardian(s) are required to pay a technology fee of $20 a year for the device.  Upon graduation, if in good standing, ownership of the device is transferred to the student.  If you are eligible for free or reduced lunch the fee is $10 a year or if situations prevent payment waivers are available at the High School Office.

Damage to or Loss of device:  Parent(s)/guardian(s) are responsible for their child’s use of the device, including any damage to or loss of the device.
Accidental Damage: In the event of the first case of accidental damage to the device Shepherd Public Schools will fund the repair unless it is catastrophic or malicious (case by case basis).
Repeat Damage:  In the event of repeated damage to the device the parent is responsible for the entire cost of the repair for the second incident.  In the event of the third incident, the parent will be responsible for the complete replacement cost of the device.
Theft: In the event of theft, upon presentation of a filed police report, the parent is responsible for the first $50 of the replacement cost. Shepherd Public Schools will fund the remainder of the replacement cost, for a single occurrence.
Loss: In the event that the device is lost, the parents are responsible to cover the entire replacement cost. The decision to assess a charge, as well as the amount of any charge, is at the sole discretion of the District, but will not be greater than the full replacement value of the device.

Hardware or Functionality Problems:  If a problem arises with the functionality of a student’s device, the student must notify the Technology Department Help Desk of the problem within 24 hours or on the next school day.  A loaner device will be provided until the repair is complete. Under no circumstances may the student or his/her parent(s)/guardian(s) attempt to fix or allow anyone but District staff to attempt to fix suspected hardware faults or the device’s operating system. Do not take the device to any repair shop.

Failure to Return the Device:  If a student fails to return the device and any assigned accessories as directed, the District may, in addition to seeking reimbursement from the student’s parent(s)/guardian(s), file a theft report with local law enforcement authorities.

Internet Filter Outside of School:  The District employs Internet filters and monitors students’ Internet activity at school and will also provide filtering and monitoring of students’ Internet access at home or off school grounds.  It is still highly recommended that parent(s)/guardian(s) monitor their student’s Internet usage.  Parent(s)/guardian(s) assume complete responsibility for Internet access beyond the network provided by the District. When using the device outside the District, students are bound by the same policies, procedures, and guidelines as in school.

Data as Records:  Data saved to the device is not maintained by the District as public records or as student records. In the event this data needs to be maintained by the District for any reason, the District will take affirmative steps to preserve it.

Waiver of Device-Related Claims:  By signing below, you acknowledge that you have read, understand, and agree to follow all responsibilities outlined in this Agreement and agree to be bound by this Agreement. You also agree that the device was delivered in good working order and acknowledge that it must be returned to the District in good working order. By signing this Agreement, you waive any and all claims you (and your heirs, successors, and assigns) may have against the district, its Board of Education and its individual Board members, employees, and agents, from any and all claims, damages, losses, causes of action, and the like relating to, connected with or arising from the use of the device or from this Agreement.

Indemnification for Device-Related Claims: To the fullest extent allowed by law, you agree to indemnify, defend, and hold harmless the district, its Board of Education, and its individual Board members, employees, and agents, from any and all claims, damages, losses, causes of action, and the like relating to, connected with or arising from the use of the device or from this Agreement.