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Covington City Public Schools - Student Technology Device Agreement
The use of any Covington City Public School device such as a Chromebook, tablet, laptop, iPad and AC power adapters in good working order, are being provided to you. Each student’s acceptance of the equipment indicates the student’s and parent/guardian’s acceptance of the responsibility to care for the equipment and ensure that it is kept secure and functional, as expressed in this document. The student, as well as the parent/guardian, agrees to use best efforts to assure that the school division property is not damaged or rendered inoperable while in the student’s possession.
 
 Ownership:  This equipment remains at all times the Property of Covington City Public Schools and is lent to the student in support of educational purposes. The student may not deface or destroy this property in any way. The equipment is for the use of the student only; family and friends should not use the equipment. Inappropriate use of the device may result in the student losing his or her right to use the device.
 
 Equipment Return: The equipment must be returned when requested by Covington City Public Schools, at the end of the school year, or sooner, if the student withdrawals from the division prior to the end of the school year. A report of stolen property will be filed with the local law enforcement agency for any equipment not returned to the school division.  
 
Usage: The division property may be used by the student only for non-commercial purposes, in accordance with division policies and rules, the division’s Internet Acceptable Use Policy, as well as local, state, and federal law.
This device is only to be used for education purposes and may not be used for recreational use.
The student may not make or allow others to make any attempts to add, delete, access, or modify division-owned information on any device or any school-owned computer.
Asset tags/Inventory tags have been placed on the devices.  These labels are not to be removed or modified. If they become damaged or missing, contact the School Principal for replacements.  Additional stickers, labels, tags, or markings of any kind are not to be added to the device.
 
Privacy:  Students should not have any expectation of privacy or confidentiality with regard to any usage of a school owned device, regardless whether the usage happens for school related purposes or not. At any time, without prior notice of consent, the division may access, supervise, view, monitor, log, and record student use of devices for any reason related to the operation of the division. From time to time, the division may conduct random checks of devices and inspect their contents and condition. By using a device, students agree to such access, monitoring, and recording of their use.
 
Monitoring Software: School administrators, teachers, and technology staff may use monitoring software that allows them to view all activity on student devices, as well as track the physical location of the device.  
 
Files Downloaded onto devices:   All images, documents, files, and apps downloaded onto  any school owned device become the property of Covington City Public Schools as allowable by law.  
 
Google’s Privacy Policy:  All usage of devices is tracked by Google including network location and user identification.  
   
Student Responsibilities:   Devices owned by Covington City Public Schools allowing Internet access are used as an important learning tool and are to be used for educational purposes only.  By signing this agreement, you accept the following rules and responsibilities.
 
I will follow all policies of Covington City Public Schools and will abide by all local, state, and federal laws.
I understand that devices owned by CCPS allowing and enabling Internet access are only to be used for educational use related to the CCPS and are not to be used as a recreational device.
I will treat any CCPS device with care by not dropping it, getting it wet, leaving it in an automobile, leaving it outdoors, unsecured, or in a place where it may become damaged or stolen.
If this device is stolen, I will immediately contact the Covington City Public School’s School Board Office at 340 E. Walnut Street, 540-965-1400.
I will not lend any CCPS owned device to anyone including friends and family members.
I will not share my log-in credentials with anyone including friends and family members.
●     I will not remove, or attempt to remove, division owned programs or files from any CCPS device.
I will not attempt to gain access to administrative settings on the device, or attempt to alter the administrative settings of the device in any way.
I will not attempt to repair any CCPS owned device. If the device is not working properly, I will notify staff members (teachers, administrators, or IT support staff helpdesk email - technologyhelpdesk@21stcenturylearning.info). A device needing repair should be brought to the School’s Main Office. If it needs repair, the student’s record will be checked, a loaner may be checked out (if available and if it is deemed accidental damage). If it is determined that needed repair is due to intentional damage or neglect, the student will subsequently be informed.
I will not attempt to clean any CCPS device with anything other than a dry cloth.
I will make any device available to the Covington City Public Schools Information Technology department when requested.
I will charge my device NIGHTLY so that it has a full charge at the start of school every day.
I understand that if leave my device at home or do not charge it, I am still responsible for getting course work done as if I had my device present and charged.
I will bring the device to school every day. If I leave my device at home for multiple consecutive days, I may be called upon to bring the device in to verify possession and condition of the device.
I agree that email (or any electronic communication) should be used only for appropriate, legitimate and responsible communication.  
I will keep all accounts and passwords assigned to me secure and will not share them with anyone.
 
Parent/Guardian Responsibilities: Your son/daughter has been issued a CCPS Internet capable device to improve his/her education this year. It is essential that the following guidelines are followed to ensure the safe, efficient and ethical operation of this computer.
 
I will supervise my child’s use of the device at home.
I will discuss our family’s values and expectations regarding the use of the Internet at home.
I will supervise my child’s use of the Internet and email.
I will follow all policies of Covington City Public Schools, and abide by all local, state, and federal laws.
I understand that this device is only to be used for educational use related to the CCPS and is not to be used as a recreational device.
I will treat the device with care by not dropping it, getting it wet, leaving it in an automobile, leaving it outdoors, unsecured, or in a place where it may become damaged or stolen.
If this device is stolen, I will immediately contact the Covington City Public School’s School Board Office, 340 E Walnut Street, 540-965-1400.
I will not remove, or attempt to remove, division owned programs or files from any device.
I will not attempt to gain access to administrative settings on the device, or attempt to alter the administrative settings of the device in any way.
I will not attempt to repair any device. If the device is not working properly, I will notify staff members (teachers, administrators, or IT support staff helpdesk email). A device needing repair should be brought to the School’s Main Office. If it needs repair, the student’s record will be checked, a loaner may be checked out (if available and if it is deemed accidental damage). If it is determined that needed repair is due to intentional damage or neglect, the student will subsequently be informed.
I will not attempt to clean any device with anything other than a dry cloth.
I will make this device/devices available to the Covington City Public Schools Information Technology department when requested.
I will make sure my child recharges devices nightly.  
I will make sure my child brings the device to school every day.
I understand that if my child comes to school without the device, I may be called to bring it to school.
I agree to make sure that the device is returned to school when requested or upon my child’s withdrawal from Covington City Public Schools.  
 

Parents are encouraged to talk with their children about the appropriate use of the Internet.  Parents may find the following resources helpful:
1. Netsmartz:  http://netsmartz.org/Parents 
2. Common Sense Media:  https://www.commonsensemedia.org/blog/digitalcitizenship 

 
Use and Care of Your Device (chromebook, tablet, laptop, iPad, Ac adapter)

Bring device to school every day. Devices are intended for use at school each day and should be brought to school every day.  Teachers will plan their lessons assuming that all students will bring their device with them with plenty of charge.
Charge your device every night.  Be sure to have a full charge as you enter school each day.  Make charging your device part of your nightly routine before going to bed on school nights.  
Do Makeup Work. If you leave your device at school, or come to class without a charge, you are still responsible for all of your course work.  
Keep only school-appropriate media on your computer. Inappropriate media should not be on the device and may not be used as a screensaver or background image.  
Obey copyright. Individually purchased, legal, school-appropriate media is allowed on your device. Illegal downloading and distribution of copyrighted works are serious consequences and carry with them the risk of substantial fines and criminal prosecution. Copyright infringement violates the division’s Internet Acceptable Use Policy.
Keep browsing safe and through the school filter.  The division’s IT department work responsibly to ensure that potentially inappropriate sites are blocked by the division’s Internet filter, in accordance with all applicable laws. Students are expected to abide by the Internet Acceptable Use Policy, and are in violation if they access sites through proxies or otherwise circumvent the school filter.  At home it is parents’ and guardians’ responsibility to monitor students’ Internet access.  For more information on Internet safety, apps, and ratings, please check the guides at commonsensemedia.org.
Turn down the volume and pull out the headphones.  Speakers are to be muted at all times, unless you are granted permission by your teacher for instructional or other purposes.  
Leave the division-loaded apps on your device.  Do not delete any division-loaded apps, folders, or files.  Deletion of certain files or apps will interfere with your ability to complete coursework.  
Avoid eating and drinking while using your device.  Eating and drinking while using your device puts your device at risk to crumbs and spills that can do permanent damage to the function and life of your device. This is misuse and is considered neglect.
Never leave your device unsecured. Your device should never be in an unlocked locker, car or any unsupervised area. (This includes if your device is ever lost or stolen.)  This is considered neglect.
Never leave your device exposed to extreme elements. devices are sensitive to heat and liquids, therefore leaving them in cars, direct sunlight, outdoors, or anywhere they could get hot, cold, damp or wet should be avoided. This is misuse and is considered neglect.
Notify teachers, administration or IT support staff (technologyhelpdesk@21stcenturylearning.info) if your device has a problem.  Whether your device is not functioning properly, has suffered some damage, or is missing, it is your responsibility to let a school official know as soon as possible. Never try to repair your device yourself. Clean only with a dry or slightly damp cloth.
Limit damage. If your device becomes damaged, once it is assessed you may be required to pay a fee to continue use.  (For example, more than one occurrence of accidental damage per year may be interpreted as neglect.) It will be the right of the building principal or his/her designee to determine if damages were accidental or due to negligence or abuse.  The administration will review all damages determined to be from misuse.  Incidents of abuse will be subject to disciplinary action in accordance with school policy and the student handbook.
Printing at Home. If you have a document that you need to print, please follow the Chromebook Home Printing instructions found at http://www.google.com/landing/cloudprint/index.html.
Printing at School.  The school system encourages work to be submitted electronically; however, if you need to print, please talk to your teacher.
 
 

 
 

 

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