Summary: The Vice President of School Events organizes and manages events that enrich the school community and foster engagement among students, parents, and staff. This role involves planning, coordinating logistics, and ensuring successful execution of events that are within budget.
Plan, organize, and oversee school-wide events and activities.
Establish and coordinate with event committees and volunteers.
Manage event budgets and expenses.
Obtain necessary permits and approvals for events.
Work with vendors and sponsors to support event needs.
Promote events to the school community through various channels.
Gather feedback after events to improve future planning.
Ensure events align with the mission of the PTA.
Attend all PTA meetings and contribute to decision-making processes.
TREASURER (VOTING):Summary: The Treasurer manages the PTA’s financial activities, ensuring transparency and accuracy in financial reporting. This role includes maintaining financial records, preparing budgets, and overseeing the handling of funds.
Responsibilities
Maintain accurate and detailed financial records for the PTA.
Prepare and manage the annual budget.
Handle all incoming and outgoing funds, ensuring proper documentation.
Present regular financial reports to the PTA board and members.
Ensure compliance with PTA financial policies and procedures.
Coordinate with the Fundraising VP on financial aspects of fundraising events.
Oversee audits, tax filings, and charity status as required.
Attend PTA meetings and prepare financials.
RECORDING SECRETARY (VOTING) -Summary: The Recording Secretary is responsible for documenting the proceedings of PTA meetings, maintaining records, and ensuring that minutes are accurately recorded and distributed within a timely manner. (Within 48 Hours).
Responsibilities:
Attend all PTA meetings and accurately record minutes.
Distribute meeting minutes to PTA and Room Parent Chair in a timely manner.
Maintain official PTA records, including meeting minutes, agendas, and correspondence.
Assist with the preparation and distribution of meeting agendas.
Ensure that all PTA documentation is organized and accessible.
Support the President and EVP in administrative tasks as needed.
SOCIAL MEDIA & COMMUNICATIONS SECRETARY(VOTING)
Summary: The Social Media Chair manages the PTA’s online presence, ensuring effective communication and engagement with the school community through various social media platforms.
Responsibilities:
Develop and implement a social media strategy to promote PTA activities and events.
Create and curate content for PTA social media channels to engage and promote events and membership in a timely manner.
Monitor and respond to social media interactions.
Collaborate with event and fundraising committees to promote activities online.
Leverage the PTA Calendar to proactively share and inform the community of upcoming events.
Drive awareness where we need more support or engagement is low.
Proactively share events with the room parents to communicate with their Class Families.
Ensure all content aligns with the PTA’s mission and values.
Stay updated on social media trends and best practices.
Attend all PTA meetings and contribute to decision-making processes.
2026-2027 Chair Positions (Non Voting) - Will Coordinate and work with President and Executive Board to align on project and appropriate approvals.
Book Fair Chair: Plan/organize/setup book fair and put out call for volunteers to assist. Choice of 2-3 book fairs per year. This role involves coordinating with the vendor (scholastic), volunteers, and school staff to ensure successful events.. Collaborate with librarian to set up schedule.
Responsibilities:
Plan and schedule book fair dates in coordination with school administration.
Liaise with book fair vendors to select books and arrange deliveries.
Recruit and manage volunteers to assist with setup, sales, and takedown.
Promote the book fair to students, parents, and staff through various channels.
Oversee financial transactions and ensure accurate record-keeping.
Coordinate special events during the book fair, such as teacher wish list, author visits, or family nights if applicable and the calendar permits.
Provide reports on the book fair’s success and financial outcomes to the PTA board.
Attend meetings to ensure that book fair information is shared and communicated to the PTA as necessary.
Craft Fair Chair: Plans/schedules/coordinates the planning and execution of the Craft Fair; working with a team of volunteers to create a fun and successful event for the school community.Responsibilities:
Oversee event planning, timeline, and overall coordination.
Recruit and manage a committee; delegate key tasks
Coordinate vendors, student crafts, and event logistics
Collaborate with PTA and school on communication and promotion
Supervise event day and support setup and cleanup.
Provide brief post-event notes for future planning
Hospitality Chair: The Hospitality Chair is responsible for organizing and coordinating hospitality efforts for the PTA. This includes arranging and coordinating Welcome Back breakfast/brunch for teachers during their in-service day prior to school starting. Plan and coordinate various appreciation "days" including but not limited to Teachers Appreciation Lunch; themed days, holidays, Thanks you events as such.
Responsibilities:
Plan and execute hospitality arrangements that are sponsored by the PTA.
Coordinate with volunteers or community to solicit donations and volunteers for support of events.
Manage hospitality budgets and ensure cost-effective purchasing.
Attend meetings to ensure that hospitality chair information is shared and communicated to the PTA as necessary.
By-Laws Chair: Review/prepare/amend by-laws as applicable; serve as authority if questions arise; support board activities as applicable. The By Laws Chair ensures that the PTA operates in compliance with its bylaws and standing rules. This role involves reviewing, updating, and interpreting the bylaws as needed.
Responsibilities:
Review the PTA bylaws regularly to ensure they are current and relevant.
Keep up to date on the NJPTA standards and Bi-Laws and inform the PTA of any changes or conflicts.
Propose amendments to the bylaws as needed and facilitate their approval process.
Provide guidance on bylaw interpretation and compliance to the PTA board and members.
Maintain accurate records of the bylaws and any amendments.
Ensure that PTA meetings and actions are conducted in accordance with the bylaws.
Educate new board members and chairs about the bylaws and their importance.
Attend all PTA meetings and ensure that we are acting according to the NJPTA standards.
Membership Chair: The Membership Chair is responsible for recruiting and retaining PTA members, updating memberhub, ensuring that the PTA remains a vibrant and engaged organization. This role involves promoting membership benefits, managing member records, and fostering a welcoming community.
Responsibilities:
Develop and implement strategies to recruit new members and retain existing ones.
Promote the benefits of PTA membership to the school community, including at school events like Welcome Back, Back to School Night and other engagements that bring our school community together.
Manage membership records and maintain an up-to-date database in Memberhub, which includes entering in information.
Coordinate membership drives and events.
Provide new members with information and resources about the PTA.
Collaborate with other PTA chairs to integrate membership efforts with overall PTA goals.
Provide membership dues and Updates to Treasurer
Report on membership statistics and progress at PTA meetings.
Attend meetings to ensure that membership information is shared and communicated to the PTA.
Room Parent Chair: The Room Parent Chair coordinates the efforts of room parents across all grades, ensuring effective communication and support between teachers, parents, and the PTA.
Responsibilities include:
Recruit and coordinate room parents for each classroom.
Select room parents (one per family) and serve as their main point of contact.
Facilitate communication between room parents, teachers, and the PTA.
Share information about classroom events, activities, and volunteer needs.
Support room parents in planning class parties and activities.
Provide guidance and resources throughout the school year.
Ensure that Room Parents are attending PTA meetings throughout the school year (1 parent per class should be present for PTA meetings).
Ensure that Room parents have information to distribute to their respective classrooms.
Attend all PTA meetings and accurately ensure that Room Parents are communicating information back to their respective teachers.
Cultural Arts Chair: The Cultural Arts Chair plans and organizes cultural arts programs and events that enrich students’ educational experiences. This role involves coordinating with appropriate programs such as artists, performers, and educators to bring diverse cultural experiences to the school. Support teacher (currently Mrs. Tavares), with set up programming/logistics for Multicultural Night in the spring;
Responsibilities:
Develop and implement a schedule of cultural arts programs and events.
Arrange visits and performances with artists, performers, and cultural organizations.
Coordinate with PTA president and school administration to confirm dates and time as well as programming.
Promote cultural arts events to students, parents, and staff.
Manage budgets and contracts for cultural arts activities.
Oversee the setup and logistics of cultural arts events.
Attend meetings to ensure that cultural arts information is shared and communicated to the PTA as necessary.
Spirit Wear Chair: The Spirit Wear Chair manages the design, ordering, and sales of school spirit wear. This role involves coordinating with vendors, handling logistics, and promoting spirit wear items to the school community. Choose between 2 and 3 spirit wear sales per school year.
Responsibilities:
Design and select a range of spirit wear items, such as t-shirts, hoodies, and accessories.
Coordinate with vendors to order and receive spirit wear inventory.
Organize and oversee sales events, both in-person and online.
Promote spirit wear through various channels, including flyers, announcements, and social media.
Manage the budget and financial aspects related to spirit wear sales.
Offer cost-effective options for diverse community.
Work with 5th grade Chair and executive board to determine if Spirit wear needs to be split.
Organize and arrange for the donation bins at the end of the year, for “outgrown spirit wear” that can be gifted to other classes or students in need.
Attend meetings to ensure that Spirit wear information is shared and communicated to the PTA as necessary.
5th Grade Chair: The 5th Grade Chair coordinates activities and events specifically for the 5th-grade class, celebrating their final year of elementary school and ensuring memorable experiences. This role involves planning and managing events, collaborating with appropriate teachers and parents, and overseeing fundraising efforts. 5th grade activities, such as parties and field trips; service project and/or gift back to Johnson are optional, but encouraged. Participation in the PTA Board prior to 5th Grade Committee Chair is recommended but not required if not enough volunteers.
Responsibilities:
Plan and organize events and activities for the 5th-grade class, such as field trip, Yearbook, lawn Signs, parties and special projects.
Collaborate with 5th-grade teachers and school administration to align activities with school policies and schedules.
Coordinate fundraising efforts to support 5th-grade events and activities.
Recruit and manage volunteers to assist with 5th-grade events.
Communicate with 5th-grade parents to keep them informed about upcoming events and activities.
Prepare a budget at the beginning of the school year and then manage the budget and financial aspects related to 5th grade events.
Work with Treasurer and President to provide updates and awareness.
Attend all PTA meetings and provide awareness and updates to ensure we are all supporting each other and the greater mission.
Science Fair Chair: The Science Fair Chair organizes and manages the school’s science fair, encouraging student participation and fostering a love of science and discovery. This role includes planning and coordinating logistics.
Responsibilities:
Plan and schedule the annual science fair in coordination with school administration.
Develop guidelines and materials for student participation.
Recruit and manage volunteers to assist with the science fair.
Organize setup, logistics, and takedown for the event.
Promote the science fair to students, parents, and staff.
Attend meetings to ensure that science fair information is shared and communicated to the PTA as necessary.
Plant Sale Chair: The Plant Sale Chair organizes and oversees the annual plant sale, coordinating with vendors and volunteers to support the PTA’s fundraising efforts.
Plant Sale Chair can choose to arrange more than 1 sale in the school calendar, per school approval.
Responsibilities:
Plan and schedule the plant sale date in collaboration with school administration.
Coordinate with plant vendors to select and order a variety of plants.
Promote the plant sale to the school community through flyers, announcements, and social media.
Recruit and manage volunteers to assist with setup, sales, and takedown.
Oversee the daily operations of the plant sale, ensuring smooth transactions.
Manage the financial aspects, including tracking sales and reporting profits to the Treasurer.
Attend meetings to ensure that plant sale information is shared and communicated to the PTA as necessary.
Fair Funding Chair: The Fair Funding Chair advocates for equitable school funding and works to ensure that the school receives appropriate financial resources. This role involves staying informed about funding issues, mobilizing community support, and coordinating advocacy efforts and ensuring that we are promoting these to the larger community for awareness and support.
Responsibilities:
Stay informed about local, state, and federal funding issues affecting the school.
Advocate for equitable school funding through community engagement and outreach.
Organize events and campaigns to raise awareness about funding needs.
Collaborate with other PTA members and community organizations to support advocacy efforts.
Provide resources and information to parents about funding issues where applicable to drive engagement and activity, and work with PTA to help support.
Report on fair funding activities and progress at PTA meetings.
Attend meetings to ensure that Fair Funding information is shared and communicated to the PTA as necessary.
Committee Member: Someone who is looking to Volunteer and help support the Chairs in execution of the Role or events, but not lead it.
