External User Theater Booking Inquiry Form (Non-BUSD users)

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Please read all rules for use prior to filling out this request. You must complete this form at least 120 days prior to your first requested date of use. Requests received within 120 days of requested use dates will not be accepted. This form should be used to request rental of The Berkeley Community Theater, Florence Schwimley Little Theater and adjunct gallery spaces within the theater complex ONLY.
DO NOT USE THIS FORM TO REQUEST USE OF ATHLETIC FACILITIES OR CLASSROOMS.

Email *

Primary Contact Name *

Name of Organization *

Organization Mailing Address *

Primary Contact Email *

Primary Contact Phone number *

Alternate Phone number *

Purpose/type of event *

Ex: Concert, Dance Performance, Panel Discussion, etc.

Please give us a brief description of your event and/or planned program *

*Please include type of performance(s), total number of performers, projected running time of program (from house open to end of show), number of intermissions & any other pertinent programmatic or logistical information.

Event Start Date *

Starting Date & Time - (time listed here should indicate the starting time for the program)

YYYY

Time

Event End Date *

Ending Date & Time - (time listed here should indicate the ending time of the program)

YYYY

Time

Facility requested (check one or more) *

NOTE: The East and West Galleries are always included when renting the Community Theater.

Berkeley Community Theater

Florence Schwimley Little Theater

East Exhibition Gallery

West Exhibition Gallery

Parking Lot 1 - 65 spaces

Parking Lot 2 - 71 spaces

Courtyard - for outdoor/additional event set up

Required

Sound Equipment *

NOTE: The following equipment is included with every rental, but may not be required for your event.

Music playback only

Wired Microphone only

Music playback and Microphone

No amplified sound

Required

Lighting Equipment *

NOTE: The following equipment is included with every rental, but may not be required for your event.

General stage wash - single cue

General stage wash - multiple cues

House lights/Lobby lights only

Required

Additional equipment? *

NOTE: The following equipment is NOT included with your rental and will incur additional charges for use, installation and/or operation. Tuning of pianos is the sole responsibility of the renter.

Stage monitors

Direct box for auxiliary audio input

Additional wired microphone

Wireless handheld microphone

Specialty lighting, specific colors, gobos (Gel/gobos provided by renter)

Follow spot (Little Theater only)

Projector & screen

Lectern

Backstage intercom (headsets)

1-4 Tables & chairs for lobby areas (2 chairs/table)

5-9 Tables & chairs for lobby areas (2 chairs/table)

10+ Tables & chairs for lobby areas (2 chairs/table)

1-4 Tables & chairs for stage area (2 chairs/table)

5-9 Tables & chairs for stage area (2 chairs/table)

10+ Tables & chairs for stage area (2 chairs/table)

Baby Grand Piano (Little Theater only)

Concert Grand Piano (Community Theater only)

No Additional Equipment

Other:

Required

Will there be food set up/prep/sales? *

Yes

Will there be merchandise sales? *

Yes

Will you have lobby displays? *

Yes

Will you place or hang signage? *

Yes

Will you offer box office sales on site? *

Yes

Will you be setting up any services or displays outside in the main courtyard? *

Yes

Expected Attendance? *

Is your organization a registered 501(c)(3) non-profit? *

Current/valid non-profit registration documentation will be required. Non-profit status does not guarantee non-profit (Direct Rate) pricing.

Yes

It is the responsibility of the renter to provide ushers & security personnel commensurate with the number of expected attendees. *

*In no case shall that number be less than 6 ushers & 5 security officers for events in BCT, and 4 ushers & 3 security officers for events in FSLT. Theater Management reserves the right to determine final number of ushers & security personnel above the minimum required.

I agree as the renter of the facility to provide at my sole expense, ushers & security personnel approved by management, and sufficient in number, to maintain safety and order for the duration of my event.

Acknowledgement of receipt, and agreement to abide by, all Rules for Use of BUSD School Facilities. *

I agree to abide by all stated, written or published rules of use, as well as all verbal instruction or direction from Theater Management, technical, security or district/school staff for the duration of my event, if approved. I understand that if any of the rules or verbal instructions are violated, knowingly or unknowingly, my event may be cancelled without refund. By submitting this form you are agreeing to all rules and terms set forth in this document, all rules and terms set forth on the theater's website, and all published rules of use set forth by the Berkeley Unified School District.

A copy of your responses will be emailed to the address you provided.

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