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ASRWC PRE-event report
For event directors to input data before events, for approval by ASRWC Committee
(report due at Committee Meeting minimum one month prior to event start)
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* Indicates required question
Email
*
Your email
Event date
*
MM
/
DD
/
YYYY
Time
:
AM
PM
Event name
*
Your answer
Event director name
*
Your answer
Description of event in a sentence (e.g.
A 5km trail running event on the Arrwe loop at the telegraph station
)
Your answer
Event type
*
ASRWC event - directed by committee member
ASRWC event - directed by subcommittee
ASRWC event - directed by non-committee member
ASRWC 'supported' event - Event directed by non-committee
Event distance
*
Your answer
Event terrain
*
Footpath/paved
Trail
Track
Cross Country
Road
Other:
Event sponsor (multiple sponsors, use comma after each. If none say
none
)
*
Your answer
Event expense budget (determined beforehand - include prizes if being purchased)
*
Choose
Less than $50
$51-100
$101-150
$151-200
$201-250
$251-300
Greater than $300
Expected event revenue (determined beforehand, include sponsorships and registrations)
*
Choose
Less than $20 (i.e. approx one paid $15 registration)
$21-50 (i.e. three paid $15 registrations)
$51-100 (i.e. six paid $15 registrations)
$101-200 (i.e. approx 10 paid $15 registrations)
$201-300 (i.e. 20 paid $15 registrations)
$301-500 (i.e. 30 paid $15 registrations)
$501-750 (i.e. 40 paid $15 registrations)
$751-1000 (i.e. 60 paid $15 registrations)
Greater than $1000 (i.e. more than 60 paid $15 registrations)
Event participants expected (determined beforehand)
*
Choose
Up to 20
21-40
41-60
61-80
81-100
More than 100
Event volunteers required (determined beforehand)
*
Co-director
Timing mat set-up
Course marker set-up
Start/finish line set-up
Course marshall(s)
Registration desk
Photographer(s)
Event sweep/tailwalker
Event pre-sweep (checks course immediately prior to start or cycles in front of leaders)
Start/finish line pack-up
Graphic design for poster
Event results/timing download and processing
Existing ASRWC traffic management plan
New traffic management plan
Other:
Required
Event sponsorship value (if multiple sponsors, use comma after each. If none say
none
)
*
Your answer
Winner prize(s)
*
Your answer
Lucky draw prize(s)
*
Your answer
Facebook/Strava event description - to be pasted into event descriptions
*
Your answer
Event poster creation required? (if using existing design as is, say
no
)
*
Yes
No
Maybe
New Traffic Management Plan required?
If road crossings take place on this course a TMP is required and marshals at crossings
*
Yes
No
Maybe
ASRWC equipment required
*
ASRWC website for event registrations (includes paid and free events)
ASRWC trailer
Timing mat
Digital clock(s)
PA System
Inflatable start/finish banner (large - blue)
Inflatable start/finish banner (medium - white)
"EVENT AHEAD" signage
Trestle table(s)
Portable LED tripod lights
First aid kit
Defibrillator
Traffic cones
Bollards and bases
Bunting
Walkie talkies
Required
A copy of your responses will be emailed to the address you provided.
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