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Heritage Academy Fine Arts Tour HAWAII March 12-17, 2023: Tour Permission and Medical Form
Terms and Conditions

Heritage Academy Tour Rules and Regulations

This tour is a school activity. All policies and regulations set forth by Heritage Academy apply to this trip. Each scholar is responsible for the integrity of this tour. Please make wise decisions.

1) You are expected to be LADIES AND GENTLEMEN at all times. Since we represent Heritage Academy, good personal conduct is imperative. ALL school rules (including dress code, language, public displays of affection, etc.) are all in effect for the duration of the tour.

2) You must be in your rooms at the scheduled bed check time. You may not leave your room after that time. If you are found out of your room after bed check, you will be sent home at your own/parent's expense. Contact your director or chaperone if for any reason you find it necessary to leave your room after bed check.

3) Members of the opposite sex are not permitted in each other's rooms.

4) Rooms must be kept orderly. All rooms must be left in order and clear chaperone approval before checkout. You will be required to pay for any room damage.

5) You are not permitted to use, or be in possession of tobacco, alcohol, vaping products and paraphernalia or illicit drugs of any kind. All prescription medications must be listed on the medical release form. Violation of this rule will result in your being sent home at your own/parent's expense.

6) Scholars agree to abide by all rules and regulations as outlined by venue and tour company.

7) Any scholar who violates any of these rules can be sent home at their own expense.i
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Heritage Academy Fine Arts Tour 2023–HAWAII: March 12-17, 2023 Permission to Attend *
I support this opportunity and give permission for my scholar to participate in the Heritage Academy Tour.  My scholar and I have read the rules and regulations and agree to abide by them. By checking the box, I give permission for my scholar to attend the tour and agree that the rules and regulations for attendance will be abided by both of us.
Required
"No Pass, No Play" *
This is a "No Pass, No Play" activity. Scholars with excessive log entries will not be permitted to attend. Scholars with any grade below a "C" at the end of the semester may not be permitted to attend. Scholars who are deemed ineligible to attend the tour due to behavior or grades are not guaranteed a refund. By checking this box, I agree to the "No Pass, No Play" policy regarding grades and log entries and I understand that I may not receive a refund of the moneys I paid.
Required
Failure to Follow Rules *
Failure to follow any of the rules set forth within this agreement will result in the scholar being sent home at their, or the scholar's family's own expense. By checking this box, I agree to and show I understand this condition for attending.
Required
 Scheduled Payment and Refund Policy *
The total cost of the trip is $2900 (not to exceed—may be less)
09/15/2022:  Registration and 1st payment of $500 
10/15/2022:  2nd payment of $500 due  
11/30/2022:  3rd payment of $500 due
01/15/2023:  4th payment of $750 due
02/15/2023:  Final payment of $650 due**
**All monies raised by fundraisers will be subtracted from the final payment
                                                                                                                      
Refund policy will be as follows:
(This applies ONLY IF you have stayed with the payment schedule as outlined above)
Full refund until 09/14/2022
From 09/15/2022 - 10/15/2022:  Refund except $50
From 10/16/2022-11/01/2022:  Refund except $200 
From 11/02/2022-12/16/2022:  Refund except $725 (25% of tour cost)
From 12/17/2022-01/12/23:  Refund except $1450 (50% of tour cost)
From 01/13/2023-02/12/2023:  Refund except $2175 (75% of tour cost)
No refund after 02/26/2023.

**If you fall behind on payments, you may not be eligible for a refund. For example: if you decide on Dec. 1st that your scholar can no longer go on the trip—at this point you should have paid $1500 but you’ve only paid $500, you will still owe $225 for the trip even though your scholar won’t attend. So PLEASE be sure on your commitment and stay on time with your payments. Thank you for your understanding on this matter.


***Interested in being a chaperone? More info to come. Stay tuned.

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