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Booking Form - 9th & 10th June 2018
Please select your requirements based on the various stand descriptions below. Please only fill in ONE category. Either Exhibitor Trade Stand, Outside Catering, Discounted Stand OR Contributor. Each booking is carefully assessed and we will contact you if we think that you have made the wrong selection. All stand rubbish must be removed from site. Any applicable Hygiene Certificates or Personal Licences must be shown.
Exhibitor Trade Stand
An Exhibitor Trade Stand sells products to take home. If you are offering food or drink 'tasters' to visitors these must be in an appropriate sized tasting cup or dish that cannot be viewed as a 'portion' (e.g. No half pint cups). Please also ensure that any disposable items are recyclable. Please select the size of pitch that you require the fees are shown next to the sizes.
3m x 3m - £98
3m x 6m - £147
3m x 9m - £171.50
6m x 6m - £196
6m x 9m £245
9m x 9m - £318.50
Outside Catering includes Food, Ice Cream, Hot & Cold drinks (including alcohol) to be consumed during the Festival. Please ensure that any disposable items are recyclable.
3m x 3m - £250
3m x 6m - £350
Discounted Pitch - The Hellens Garden Festival is a fundraising event and we will be offering a limited number of discounted pitches. To take advantage of this rate we require that your business is primarily: Educational, Environmental or Community focused. Also, if you are a Demonstrator who is selling but has an educational, environmental or community focus, we can offer a limited number of 50% discounts on normal pitch fees.
3m x 3m - £49
3m x 6m - £73.50
3m x 9m - £85.75
6m x 6m - £98.00
6m x 9m - £122.50
9m x 9m - £159.25
Justification for Discounted Pitch
Please explain below why you feel you should have a discounted pitch.
Contributors & Charities
If you are a Partner, Speaker, or Sponsor and require an exhibitor trade stand then your pitch will be free. Also if you are a Demonstrator who is providing a workshop/demonstration with hands on visitor participation and not selling goods, your pitch will be free. If you are a Registered Charity, we are providing 8 free pitches on a first come first served basis.
3m x 3m
3m x 6m
3m x 9m
6m x 9m
9m x 9m
Charity Number if applicable
If you are booking as a charity we require your registered charity (or alternative) number below.
Your Email Address
Your Company Name
If you are a sole trader please use your name here
Address Line 1
Address Line 2
Address Line 3
Work Phone Number
Mobile Phone Number
Description of your product/ stand/ services as you would like it to appear on our website.
Other Odd Requirements
Some people may want to be near others or not near a wall for instance, we do try to accommodate if we know in advance of any requirements.
Payment and Terms & Conditions
You will be sent a Paypal invoice within 72 hours of receipt of your completed form. Your pitch cannot be assured until payment is received and we have received a copy of your public liability insurance showing cover for the date of the Festival. The invoice can be paid by credit or debit card and/ or through your Paypal account. The Terms and Conditions are available on the Hellens Garden Festival website here:
Please confirm below that you have read the Terms & Conditions and agree to these terms.
I confirm that I understand the above terms
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