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Rock the Desert - 2019 Vendor Application

Vendor Booth Fees Include:

Ministry Non-Profit For-Profit
20x20 $150.00 $300.00 $600.00
30x20 $200.00 $350.00 $650.00

---------- Refundable Cleaning Deposit ($50.00) -------- this will be returned to you at the end of the festival after the vendor chairman has inspected your booth to ensure that it has been cleaned to RTD’s satisfaction.

---------- Additional Festival Tickets for Booth Workers ($25.00 each) ------- 5 complimentary tickets will be given to each food vendor booth. 2 complementary tickets will be given for ministry booth vendors. Vendors are expressly forbidden from resale of the tickets. Additional tickets must be purchased for all other volunteers or workers.

----------- Electrical Outlets ($50.00 each) ------- RTD will furnish one (1) electrical outlet wired with 110V electricity with 4 plugs for $50.00. Any other electrical connections required by any vendor will have to be approved a least one week in advance of the festival by the Vendor Chairman, and will be an additional $50.00 for each electrical outlet needed. RTD does not guarantee that the connections will be adaptable to your electrical outlets. The electricians on site will not be able to do any wiring for you, unless you have made arrangements with the Vendor Chairman at least one (1) week in advance of the festival.

_______ Rock The Desert accepts checks, money orders, American Express, Master Card and Visa. Rock The Desert does NOT accept Discover cards. Make checks payable to Rock The Desert Ministries P.O. Box 61377 Midland, TX 79711).

Vendor Booth Gross Sales (15%) to RTD:

---------- If selling a product, you will pay a fee of 15% of the gross sales to RTD, such percentage being set forth on the application to which this exhibit is attached.

----------- For example: Gross Sales = $10,000 X 15%= $1,500.00 final payment to Rock The Desert Ministries, Inc. Payment of the booth rental is due before the festival event begins and payment of the 15% gross product fee is due to the Vendor Chairman prior to your leaving the event on Saturday night. You agree to keep accurate records of gross sales amount and hereby grant RTD access to such records for its audit purposes.

Vendor Booth Responsibilities:

---------- Set up time for vendor booths will be Wednesday, July 31, 2019 from 5 PM - 8 PM and Thursday, August 1, 2019 8 AM -12 PM. All booths are required to be open to the public at 3:30 PM on Thursday, August 1, 2019. Operating hours will be Thursday, August 1, 2019 3:30 PM - 11 PM, Friday, August 2, 2019 1 PM - 12:30 AM, Saturday, August 3, 2019, 1 PM - 12:30 AM. Trailers need to be dropped by Wednesday, July 31, 2019 from 5 PM - 8 PM. All booths need to be set up by Thursday, August 1, 2019 at 12 PM. Vendors can tear down Saturday night, August 3, 2019 but will not be able to move any vehicles until the field has been cleared of all guests.

--------- You are responsible for compliance with all Local, State and Federal health and safety regulations, requirements and laws and must have a properly filed Tax ID #. A governmental comptroller may be on site to confirm that you are in compliance. In the event you are not in compliance with all of the above requirements, regulations or laws, RTD and/or the governmental authority may close your booth and no refund will be made to you.

--------- For those vendors using trailers, the size of the trailer must be approved by the Vendor Chairman.

--------- Vendor agrees to sell only those food/drink items set forth in the application to which this exhibit is attached. Rock the Desert is the approved vendor for all soft drink and water sales. Should vendor bring in any items to sell not set forth in the attached application, Vendor’s rights hereunder shall immediately terminate and Vendor will not be permitted to make any further sales. In the event of such termination, Vendor shall nevertheless perform its remaining obligations hereunder.

--------- All vendors are responsible to collect and pay any required local and state taxes. Local and State taxes are not to be deducted from the 15% product sales fee due RTD. All vendors will provide a Certificate of Liability Insurance with a minimum amount of $1 million naming Rock the Desert Ministries, Inc. as additional insured. Certificate to be issued to: Rock the Desert Ministries, Inc., P. O. Box 61377 Midland, Texas 79711.

--------- Please submit your application as soon as possible as the festival gets many applications and has limited space. Any application received after May 31, 2019 deadline may not be considered. Upon receipt and acceptance of this application the festival management will return your copy of contract. The festival will send back notification of acceptance to all vendors. If you have any questions, please contact the RTD office: Allison Tull 432-563-3434.

Organization Name: *
Booth Manager Name: *
Address: *
City, State, Zip: *
Phone Number: *
Fax Number: *
Email: *
Tax ID# (State Comptroller will be on site): *
Date of Birth (Booth Manager): *
Vendor Type: *
Are you bringing a trailer? *
Trailer Measurements (please measure from the tip of the tongue to the back of the trailer. If you have a window on the backend, make allowances for this to be open):
Serving window on the left or right of trailer?
How many 110v electrical outlets do you need? ($50 each, comes with 4 outlets) *
How many 220v electrical outlets of do you need? ($50 each, comes with 1 outlet) *
How many additional festival tickets do you need for your booth workers? ($25.00 each)
Items to be sold: *
Vendor Menu, Photos, etc. (attachment):
Total amount due to RTD: (MUST include booth space fee, outlet fee (if applicable), extra tickets (if applicable) and the $50 cleaning deposit). *
Form of Payment (Rock The Desert accepts checks, money orders, American Express, Master Card and Visa. Rock The Desert does NOT accept Discover cards. Make checks payable to "Rock The Desert Ministries"). *
Credit Card#, Exp Date, CVV# and Name as it appears on card (card will not be charged until Vendor Application is accepted).
If your application is not accepted your money will be returned immediately. If you cancel before June 15, 2019 your fees will be refunded. Cancellation after June 15, 2019 will be assessed a 10% cancellation fee. *
Vendors selling a product or service will be charged an amount equal to 15% of gross product sales to be paid by the vendor to the Vendor Chairman prior to vendor vacating the event. Gross product sales is before vendor costs and all taxes. RTD reserves the right to audit vendors records. *
Each vendor must provide proof of liability insurance with a minimum $1 million limit and Rock The Desert must be named as additional insured (not 'certificate holder' ). Insurance may be purchased through The booth fee and Proof of Insurance must be included with your application. *
Proof of Insurance (attachment): *
The undersigned Vendor agree(s) that all its personal property, supplies, equipment and merchandise in or around the vendor area shall be at its sole risk and hazard. Vendor and its insurers, heirs, successors, personal representatives and assigns, hereby agree to be wholly responsible for, and shall indemnify and hold Rock the Desert Ministries, Inc, as well as its employees, directors, officers and agents free and harmless from any and all claims, demands, actions, and any loss or damages arising from any and all acts or omissions relating to or arising of the use or misuse of the booth and event area used or occupied by Vendor and the employees/guest/invitees/agents of Vendor. This indemnification and hold harmless shall include any fees, expenses and attorney fees incurred by the released and indemnified parties. Vendor acknowledges it has read and will comply with the responsibilities attached here to on Exhibit "A" and does hereby apply for a booth(s) at Rock the Desert Festival. Rock the Desert Ministires has the right to remove any vendor that does not follow the guidelines, distributes or conducts a questionable product or service. *
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