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Retail Vendor (merchandise, non-food) Application for ROC Pride Fest 2019
**Food Vendors: Please use the separate FOOD VENDOR APPLICATION**

ROC Pride is sponsored by the Out Alliance (formerly the Gay Alliance of the Genesee Valley), a local community non-profit that envisions a future where all members of the greater Rochester LGBTQ+ communities, at all stages of their lives, are free to be fully participating citizens, celebrating their lives in which they are safe, stable, and fully respected. ROC Pride Fest would not be possible without the support and participation of the ROC Pride Community Sponsors and Vendors such as yourselves. We are dedicated to providing an enjoyable experience for our ROC Pride Fest 2019 guests. We are looking to satisfy a variety of interests with an assortment of products. To provide the best opportunity for our vendors and variation for our guests, we carefully consider each vendor’s product offerings. When you submit an application, our team will review and get back to you if you have been approved.

STEP ONE APPLICATION:
Retail Vendors are allowed to sell merchandise on-site in the Vendor Village at the
RocPride Fest on Saturday, July 20 and Saturday, July 21, 2019 at Cobb’s Hill Park in Rochester, NY.

You are required to follow all Vendor rules as published and communicated to you.

You are required to follow all New York State, County of Monroe, and City of Rochester laws and ordinances regarding permits, sales tax, insurance, and public safety.

By submitting an online application to be a ROC Pride Vendor, the Applicant agrees to indemnify and hold harmless the Gay Alliance of the Genesee Valley Inc, DBA Out Alliance, its Board, employees, and volunteers involved with ROC Pride Fest from all claims and liabilities. By submitting an online application, the Applicant acknowledges responsibility for compliance with all Vendor rules that are posted or communicated to the applicant.

Vendors must submit their NY Sales and Use Tax Certificate. Document must be submitted via email to Vendor Village Lead, Mara Kouides, at marak@outalliance.org by Monday, July 8, 2019 at noon.

Applications close on Friday, June 28, 2019. There is an early bird, non-refundable application fee of $20 before June 1, 2019. Between June 1 and June 28, 2019, the standard non-refundable application fee is $30. There is a late fee of $35.00, totaling $65 to submit application after Friday, June 28, 2019.

Registration payments must be received by Monday, July 8, 2019.
All fees include: 1 tables, 2 chairs, and a 10’x10’ space. A 10’x10’ tent is available for an additional fee.
Please know that registration fee includes FOUR ENTRY TICKETS per day. If you have more staff or volunteers, you will need to purchase additional tickets.

NOTE: Retail Vendor includes any business or organization that is selling items at ROC Pride 2019. If you have questions, contact LoriC@OutAlliance.org and Vendor Village Lead MaraK@OutAlliance.org.


IMPORTANT:

STEP ONE: This application.
STEP TWO: Payment of the non-refundable application fee. Early bird application fee is $20. Between June 1, 2019 and June 28th, 2019, the standard application fee is $30.
*After Friday, June 28, 2019, there is a late fee of $35, totaling $65 for a late application submission.
STEP THREE: You must pay the registration fee of $250 by Monday, July 8, 2019 at the latest. There is one fee of $250 for the whole weekend, if you are unable to make one day, please indicate it on the form.
*There is a late fee of $25 for any registration payments after Monday, July 8, 2019.
STEP FOUR: Retail Vendors must submit their NY Sales and Use Tax Certificate. Document must be submitted via email to Vendor Village Lead, Mara Kouides, at marak@outalliance.org by Monday, July 8, 2019 at noon.

Full payment must be received before registration is considered complete.

After you submit this Application Form, you will receive a confirmation email.

If you must mail the application and/or fee, sent payment to:
Out Alliance
ATTN: ROC Pride Retail Vendor
100 College Ave, Ste 100
Rochester, NY 14607
*Be certain to note the name of your Business and write “Pride Application” or "Pride Registration" in the memo.

Email address *
Email Confirmation *
Your answer
Organization / Business Name *
Your answer
Non-refundable application fee agreement *
Is Your Organization/Business a ROC Pride 2019 Sponsor? (Sponsorship includes the application and registration fees)
Contact Name *
Your answer
Whose name will be on the credit card or check paying for your registration? This will help us to connect your registration with payment. *
Your answer
Federal Tax ID Number/ EIN
Owners SSN if sole proprietor
Your answer
Vendors must submit their NY Sales and Use Tax Certificate. Document must be submitted via email to Vendor Village Lead, Mara Kouides, at marak@outalliance.org by Monday, July 8, 2019 at noon. *
Business Address *
Street, City, State, Zip
Your answer
Telephone xxx-xxx-xxxx *
Please indicate: Work, Cell or Home
Your answer
Website *
Please provide the website showing your business and products (ex. http://www.google.com)
Your answer
Description of retail merchandise available at your booth/table: *
Your answer
Origin of merchandise *
(Made, purchased at, sold as rep for, commercial vendor with full range of products in this line, etc.)
Your answer
Select day[s] to be a vendor at ROC Pride Festival (a fee of $250.00 is charged for the festival whether you attend both days or not) *
Vendor space add-ons
Please let us know what setup/equipment you will need. A 10' x 10' space with a table and 2 chairs is provided with your registration fee. Additional items may be reserved for a fee. By checking these boxes you are committing to rent these items.
Additional Needs or Requests
Additional needs or information for us to know in order to support your success at Pride
Your answer
Comments and Questions
Please let us know any other information that you think we should know or ask any questions that you have.
Your answer
Vendor Rules *
By submitting an online registration, Applicant acknowledges responsibility for compliance with all Vendor rules that are posted or communicated to the Applicant from time to time.
Required
Statement of LGBTQ+ Community Support *
By participating in ROC Pride Fest 2019, we publicly affirm that we fully support people across the gender and sexual orientation spectrum in their full identities. We support their right for full legal equality and equity and the efforts to end violence, bias, and discrimination against them.
Required
Liability Terms & Conditions. *
Your signature on the attached application indicates that you agree to abide by the rules, policies and regulations of ROC Pride Festival. By submitting an application, you acknowledge that property is brought to the Festival at your own risk and you agree not to hold the Out Alliance, its officers, agents or volunteers responsible for loss or damage of any kind. By signing your application form, you confirm that you have read, understood and accept the conditions.
Your name below serves as a signature and agreement to the terms & conditions of this contract. *
Your answer
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