Spooktacular Marketplace

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Spooktacular Marketplace

🎃 Spooktacular Marketplace
📅 Saturday, October 18, 2025 | 🕙 10:00 AM – 3:30 PM
📍 The Crowne Plaza – Outdoor Grounds
801 Greenwich Ave, Warwick, RI 02886

Join us for a festive fall event filled with shopping, entertainment, family fun, and all things spooky! This outdoor marketplace is brought to you by We Be Jammin' Events and promises a little something for everyone.

Vendor Information:

💵 Vendor Fee: $90 for a 10x10 space (non-refundable)
🚚 Food Truck Fee: 10% of sales

🔍 Important:
Applications that are incomplete, missing sales tax information, or submitted with an incorrect email address will not be considered.

📬 All applicants will be notified by email whether or not they are accepted. If accepted, payment instructions will be sent via email. Please add webejamminevents@gmail.com to your contacts to avoid missing important updates.

📩 Questions? Contact us at WeBeJamminEvents@gmail.com or call Debbie at 401-527-0414.

Let’s make this fall Spooktacular! 🧙‍♀️👻🎃

Email *

Business Name *

Name *

Date Of Birth

*required by the City of Warwick

YYYY

Is your business: (if other, please describe) *

Homemade Crafts, Original Items, or Artwork

Direct Sales/Network Marketing (LulaRoe, Tastefully Simple, Pampered Chef, etc)

Food or Dessert Items (Food License Required)

Other:

🛍 Vendor Product Guidelines

Please describe the product(s) you are applying to sell.

To maintain a high-quality and focused shopping experience, we prioritize vendors who specialize in one primary type of product or category. When filling out your application, please be very specific about what you will be selling.

🔹 What We’re Looking For:
We seek vendors whose products fall into a single, cohesive category. For example:
✅ Woodcraft Specialists – trays, door hangers, bookmarks, signs, and décor
✅ Jewelry Artisans – handmade earrings, necklaces, and bracelets
✅ Candle Makers – soy candles, wax melts, and room sprays

❌ What We Avoid:
Vendors offering a mix of unrelated items in a single booth, such as candles, jewelry, tumblers, t-shirts, and crochet together, will not be prioritized.

By emphasizing specialization, we aim to create a curated marketplace that highlights the unique talents and craftsmanship of each vendor. Thank you for understanding and helping us achieve this vision! 🌷✨

📢 Promotion Requirements

All vendors are required to post on all social media platforms to let their customers know they will be attending the event. This helps increase visibility and drive traffic to the event! Vendors are also encouraged to promote their business and any special sales directly on the official event page, in addition to their own platforms.

⚠ Social Media Requirement:
If you do not have social media, we unfortunately cannot approve your application. While we do our part in advertising, we also expect our vendors to actively promote and engage with their own customers. By working together, we can create an even bigger and better event!

🔗 Provide Your Links:
Please include accurate and functional links to your website and/or social media pages when submitting your application. Incorrect or broken links will prevent your application from being processed. Double-check each link carefully to avoid delays.

Let’s make this event a success—together! 🚀✨

Vendor Space & Setup Requirements:

Each vendor will receive a 10’x10’ space for setup. If using a canopy, it must be securely weighted down with at least 30 lbs per leg. Vendors who do not properly secure their canopies will not be allowed to set up.

Vendors are responsible for their own trash removal. Please ensure your space is left clean and in the same condition as you found it.

I agree

Required

Sales Tax & Food License Requirements

If you have a retail sales tax number or an artist exemption number, please provide it in the following format:

Sales Tax Number: 12-3456

Exemption Number: AE2-3456

If you require a temporary permit, please indicate this by writing: "Need temporary permit."

Food Vendors: If you are applying to sell food, you must have all required licenses and permits and provide copies to We Be Jammin’ Events.

⚠️ Important: Applications missing tax information will not be processed. Please ensure this section is complete before submitting your application.

Address (City, State, Zip) *

Best Phone Number to Contact You

Rules
Please review each rule carefully and check the corresponding box to confirm that you have read, understood, and agreed to the terms:

We agree to adhere to all festival regulations, guidelines, and contract terms, as well as the rules and policies of the event venue.

The fees are outlined above. Payment must be made within 10 days of receiving your acceptance email. If payment is not received within this timeframe, your spot will be offered to the next applicant in your category on our waitlist. Please note that all payments are final, non-refundable, and non-transferable for this event. If you cancel, refunds will not be provided—please do not request them.

Each booth space measures 10 feet wide by 10 feet deep. Booth sharing is strictly prohibited. A-frame signs and pull-up banners must not obstruct walkways. All tables must have floor-length table coverings, and vendors are expected to keep their space neat and professional at all times.

The week of the event, you will receive an email with your set-up time and instructions. Vendors are required to remain fully set up until the event concludes. Early breakdown or leaving without prior staff approval will result in disqualification from future events. Space assignments will be provided upon arrival.

Prize Wheels, Raffles or Giveaways are not allowed without prior approval from We Be Jammin' Events and the necessary permit.

Please provide specific details about the items you intend to sell when completing your application. Only the items approved in your application will be allowed for sale. If you have added new products to your business since submitting your application, please contact us to request approval for those items.

Failure to follow the guidelines outlined in this application will result in the loss of eligibility to participate in future events organized by We Be Jammin' Events.

You are required to have either a retail sales tax number, an artist exemption number, or request a temporary permit, which we can issue.

Required

A copy of your responses will be emailed to the address you provided.

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