PLEASE USE THE NEWER VERSION OF THIS FORM AT: https://xrr.nyc/eventform

Checklist of items you will need prior to filling out this form:

1. EVENT REGISTRATION LINK - so that people can sign-up for your event
A guide on how to create an Eventbrite listing:
https://docs.google.com/document/d/18AJCMQ6GXFfQUVRwbdwWUOVvCFCb1O87393sGTK1CRc/edit

A guide on how to create an Action Network listing:
You will need admin access to be able to create an XR Action Network link. Please talk to the organizer for your working, neighborhood, or affinity group to be granted access. If they don't have access and you would like access, please talk to Infrastructure WG at xrnyc-infra@googlegroups.com and they will be able to help set this up.
Here are some videos on how to create an event if you do have access: https://help.actionnetwork.org/hc/en-us/articles/204451375-VIDEO-TUTORIAL-Events



2. GRAPHIC - that can be used across the website, Facebook and Instagram
For all XR events:

Please either use a generic XR Graphic from our Archive:
FB Formatted (also good for Action Network & Eventbrite): https://drive.google.com/drive/folders/1sbs5Fe2Mg4IRxeeIdi6fA0MTbkkcQT-k
Website Formatted: https://drive.google.com/drive/folders/13FxVAeymDy_2rKeF-bj-owewpI_UiN1V

Required dimensions (horizontal):

Facebook: 1200 x 628

Website: 900 x 600

PNG is preferred.

Instagram note: If you would like you graphic to be used on the XRNYC Instagram feed then please provide a 1x1 or 4x5 vertical for a grid image, or a 16 x 9 vertical for stories. Any other format will appear in XRNYC Instagram stories only.

OR create your own with the assets found on this page (Scroll down to "DOWNLOAD INTERNATIONAL DESIGN PROGRAM”). FB, IG, & our website all require slightly different formats, so keep that in mind if you decide to create your own graphics for an event: https://www.xrebellion.nyc/art-group

Should this be a new or recurring event that requires a special graphic and neither of the above works for you, remembering that this may take up to 4 days to complete, please complete the following form:
https://docs.google.com/spreadsheets/d/1uTitxz8fLnfdoRkQ03v9zS8kgH9vyl1gI8uVCBNUTUQ/edit#gid=0



3. VENUE  
Please look for a suitable venue in the required neighborhood, as the organizer and member of the neighborhood where you are planning the event, you are likely to know the area best and more often than not, able to secure space free of charge. However, should you not know of a venue, do check to see if we can help as sometimes (not always) we can.  

OR book a Zoom Meeting with the link here: https://www.picktime.com/xrnyc

Please also use this instruction manual on how to host a meeting through this link: https://share.nuclino.com/p/Hosting-Zoom-Meetings-fzx2aTPo69hX-1jFBjicNe
 
YOU ARE NOW READY TO FILL IN THE FORM BELOW
With the above details in hand, please fill out the events form below. These details will then be added to the events calendar on the xrebellion.nyc website, posted to the XR NYC Facebook page and publicized on XR NYC Twitter feed and Instagram feed.

Remember, you are responsible for having all needed things for your event. Do not assume someone else is taking care of it, this includes a venue (see note above), chairs, projector & screen (we do have one available for borrowing which would need to be picked up and returned) and materials.

Please contact the following email with a couple of sentences on your event and an image if you have it for the newsletter xrnyc.newsletter@gmail.com

ITEMS AVAILABLE TO BORROW FOR XRNYC EVENTS:
XRNYC has a storage space unit where we have items available to borrow for XRNYC events, please refer to this document for further information on how to borrow items:
https://docs.google.com/document/d/1gkR6U3irU-iqygVH7a8FYRYTLLQvD-OfqO_Xc2KZlFw/edit

Should you have any questions please reach out to xrnyc.events@gmail.com or contact the team on Keybase at xrnyc#event_updates