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Gainesville City School System Field Trip & Bus Request
STOP! To be completed by individuals outside of Gainesville City Schools ONLY
Gainesville City Schools Employees must complete the field trip request form located on their school's webpage
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Name of Using Organization
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Date of Trip
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Number of riders making the trip
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Regular One Day Trip
Overnight Trip
Regulations Governing Use of School Buses
1. Day trip requests must be made one week in advance of the trip.
2. Overnight trip requests must be made 30 days in advance. These trips require Board approval.
3. Using agency will accept full responsibility for students’ supervisions and transportation home.
4. Using agency is responsible for any physical damage to the bus by the riders.
5. Qualified drivers, approved in advance by Transportation will be permitted to drive the buses.
6. Any cost listed below will be paid to the Gainesville Board of Education.

Note: All field trips during school hours must be back to the school by 1:30 pm if a driver is requested. If a late return time is required, the school must provide a driver.

School Bus Required
Number of bus riders
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Driver (if known)
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Time Departing
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Time Returning
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Pick-Up Point
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List the staff members and other adults who will make the trip. Indicate next to their name if they are employees or volunteers.
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Funding for Field Trip
Estimation to be completed by requesting school/agency/athletics
Number of Hours
Cost Per Hour: $19.19
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Number of Miles
Cost Per Mile: $2.00
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Sur Charge: $20.00
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Organization/person responsible for total cost
Note: You will be invoiced for the cost of the trip unless it is system-funded
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