PTO Committee Volunteer Form 2015-2016  
Welcome! Thank you for taking time to complete the online PTO Volunteer Form for the upcoming school year.

On this form you will find descriptions of PTO committees to help you find opportunities that best fit your interests and schedule. Also, you should use this form to indicate if you wish to be considered for a Room Parent position. Please be sure to complete all the pages and click "submit" when you are finished.

There are many ways to get involved at Hubbard Woods and everyone's participation is welcomed and appreciated! The PTO has over 40 different committees and jobs requiring nearly 200 individual volunteer slots. When you become involved you will find yourself in good company with other parents who share the desire to create the best possbile educational experience for our children.

It is our goal to find a way for every single member of the Hubbard Woods' parent community to become involved, whether by serving as a committee chair or helping on committees sometime over the course of the year.  There truly is something for everyone.  We have opportunities that can be pursued exclusively from a computer at home and opportunities that will facilitate engagement with other families at Hubbard Woods.  You pick!  

By all means, if you have any questions, please do not hesitate to contact me either by phone or email at hubbardwoodspto@gmail.com.  Thank you for sharing your time and talents!  Terrific parent support is one of the things that makes Hubbard Woods such a wonderful place for our children!

Sincerely,

Jen Hayes
PTO President Elect
847-386-7255 home
773-255-6315 cell
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Grades of Child(ren) for the Upcoming School Year
PTO Committees - Volunteer Opportunities
Art Room Assistant and Volunteer Coordinator
Help Art Teacher Julie McDonough (aka Ms. Mac) with various tasks and projects prior to the winter and spring sings and on an "as needed" basis.  Help organize parent volunteers to assist in the art room during their children’s scheduled classes.
Art Smart
Twice a year Art Smart volunteers visit classrooms with an interactive presentation and student project based on the work of a famous artist.  Project ideas and materials provided.
Back to School
Welcome Hubbard Woods families for the start of a new school year! Volunteers help place HW yard signs, host our First Morning Coffee in the school foyer, and organize popsicles on the playground the first day of school.  
Back to School Luncheon for Teachers
Help us welcome our teachers and staff back to school by organizing a catered lunch for all the faculty.  This takes place before the first day of school.  
Beautification/ Garden
Help keep the exterior grounds of our school looking great by filling containers with seasonal floral displays.  Also, we will potentially break ground for a vegetable garden at Hubbard Woods.  This is a perfect committee for individuals with green thumbs to be involved at Hubbard Woods.  
Bike Safety Week
Work with the Winnetka Police Department to facilitate bike safety education and administer a bike safety test for our second graders in late spring. Promote National Ride Your Bike to School Day in Early May.
Birthday Books
Facilitate a very successfully program whereby parents may donate a book to the school library in honor of their child's birthday.  Position entails working closely with HW's Head of the Resource Center, Todd Burleson.
Book Fair
Help organize and run our annual Book Fair which takes place over two days in November.  All of the money earned from the Book Fair goes directly to the Hubbard Woods Resource Center.
Buddy Families
Help welcome new families to Hubbard Woods School!  Buddy Families are paired with incoming families in August.  As a Buddy Family you will arrange to meet with a new family in a casual setting, answer any questions they may have about our school and community, and help introduce them to other HW families.  The committee also organizes a school tour and family "playdate" on the playground for new families before the first day of school.
Chess Wizards
Help during lunch hour with Chess Wizards, a national scholastic program designed to introduce children to the game of chess while helping them to develop other life-long skills at the same time.
Clear selection
Community Outreach
Work with Principal Daniel Ryan throughout the school year to create student opportunities for civic engagement.  Examples may include organizing a Martin Luther King, Jr. Day of Service and/or other service oriented projects that arise from student town hall meetings.    
Clear selection
Directory
Edit and publish the paper directory.  Assist with the on-line directory. This committee works from mid-August and into September to put together our essential school directory.
Faculty Fun Lunch
Throughout the year we show appreciation for our teachers and staff by treating them to wonderful catered lunch buffets. Committee members work together to select menus and organize the food.  
Fall Luncheon
In November the PTO hosts a Fall Luncheon which is attended by parents, teachers, and HW alums.  It has been a long-time tradition to bring in renowned book dramatist Barbara Rinella to share one of her recent book reviews.
Family Math Night
Help plan and organize a fun family evening of math games and activities in the spring.
Field Day
Work with our Kinetic Wellness teachers to organize an exciting day of games that promote teamwork, sportsmanship, and school spirit.  Field Day takes place near the end of the school year.
Clear selection
Fourth Grade Farewell
Help celebrate our fourth graders' time at Hubbard Woods by organizing a special year-end breakfast.  This committee also works with the yearbook staff to produce a video which is shown at the breakfast.  
General Volunteer Pool
Over the course of the year volunteer needs occasionally arise ranging from hanging art for the winter sing to helping the HW math facilitator with material preparations.  When these opportunities arise, you can simply say "yes" or "no" depending on your availability and interest.
Gift Wrap
Spend an hour or two assembling sales packets for this traditional fundraiser which takes place in October.  HW families can purchase high-quality gift wrap and other sundries just in time for the holidays.
Grand Foods School Rebate Program
Did you know that Grand Foods rebates our school 3% of all pre-tax sales on collected sales receipts? This "no-brainer" fundraiser earns thousands of dollars for our school each year! The committee collects and keeps track of receipts so they can be submitted for rebate.  
Green Team
Promote environmental stewardship and help plan educational and experiential projects to reduce, reuse, and recycle throughout our school.  Be part of the Green Team to help plan Earth Week, support the student Green Team projects, assist with the Trex Plastic Bag Challenge, and liaison with the district-level D36 Green Team.    Volunteer to come into lunch to see your child and help the students with recycling and composting.
Item Editors
Using the Constant Contact template (easy to learn and fun to use), write and edit copy for the PTO's bimonthly online newsletter, the Item. A perfect fit for those interested in something that can be done exclusively from home. Responsibility for each issue is rotated among the editors.
Kindergarten Registration
Welcome incoming families at Kindergarten Registration one morning in December.  Help School Secretary Lois Peterson assemble and collect registration packets and answer questions about our school and community.  
Mayfest
Help plan and organize our school's primary fundraiser - a fun family afternoon of games, rides, and food.  Mayfest takes place each year on a Sunday in - you guessed it - May!
Music Room Assistant
Help Music Teacher Gary Wendt with the winter and spring sings and on an "as needed" basis with various tasks and class activities.
Clear selection
100th Year Anniversary Committee
Hubbard Woods School is turning 100 years in 2015. Work with Principal Daniel Ryan, Hubbard Woods teachers and alums to help plan and orchestrate events, projects and activities to celebrate this milestone in Hubbard Woods history.  
Parent-Faculty Party
Help plan one of the social highlights of our school year! Each February parents and faculty are invited to share a enjoyable evening of dinner and drinks in a casual setting.
Picture Day
This committee works with our photgrapher to ensure that all children and classes are photographed in mid to late September.
Pioneer Room
Help prepare the Pioneer Room at Crow Island for our third graders' much anticipated visit.  The committee organizes a spring cleaning, launders period costumes, and helps host an open house for parents.
Pizza Fun Lunch
Two Fridays a month this committee brings in delicious Viccino's pizza for participating students. Parent volunteers take turns helping to serve pizza during the regularly scheduled lunch period.
Resource Center
Help our Head of the Resource Center, Todd Burleson, organize and facilitate the Annual Picture Book Challenge held in December.  Also, assist with various tasks and projects on an "as needed" basis.
School Supplies
Collaborate with teachers in late-spring to order school supply packs for every classroom.  In late-August the committee receives and delivers the packs to the appropriate classrooms in time for the first day of school.  
Spirit Wear
Show your school spirit! Have a hand in designing, selecting and selling a fun line of Hubbard Woods apparel.  
Teacher Appreciation Week
Show appreciation for our wonderful teachers and staff by helping to plan a week of special events in March including a raffle and catered lunch.  
Website
Stay in the know by helping to keep our PTO website up to date and looking great! Web experience helpful, but not required.
WGST
Work with WGST Advisor Todd Burleson to make DVD copies of each fourth grade child's appearance on our school's very own TV news program.  These copies are made available for purchase at the end of each school year.
World Travelers
Three times a year this committee creates a two-part travel experience for students.  In the Travelogue session children learn about the history and culture of the featured country.  Later in the week students have the option of sampling food from that country during a special catered lunch.  World Traveler activities takes place during the lunch period.
Yearbook - Photography and Designers
Photographers and layout editors wanted! Work throughout the school year to capture school memories and preserve them in the Hubbard Woods Yearbook.  The books are produced and delivered in time for the yearbook signing at the end of the school year.
Community Partners
These positions help us stay connected with other family and educational organizations in our community.
The Alliance for Early Childhood Representative
FAN (Family Action Network) Representative
Winnetka Public Schools Foundation Representative
Room Parents
Becoming a room parent is one of the best ways to get to know your child's classroom and teacher as well as other Hubbard Woods families.  Each classroom has a minimum of two room parents whose shared responsibilities are three-fold.  First, room parents provide support to the the teacher by coordinating parent volunteers to help in and out of the classroom as needed with special projects, activities, field trips, class parties, etc. Second, room parents work to encourage positive social interaction between families of the class.  This may include organizing opportunities for children/parents/families to get together or welcoming a new family to the classroom.  Finally, room parents serve as representatives of the PTO by sharing information with families and encouraging participation in PTO sponsored activities.    
Please check here if you are interested in being a room parent for your child's class.
Optional:  If you have more than one child at Hubbard Woods and wish to specify the child/grade you'd like to be a room parent for, do so here.
Contributions, Ideas and Suggestions
Are there any other services, activities, or resources you would like to see your PTO provide?
Do you have special skills or interests you would like to contribute to the Hubbard Woods?
Other comments
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