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North Florida VegFest Vendor Application
Tallahassee Vegetarian Community is pleased to announce the third annual North Florida VegFest, a celebration of compassionate living, on Saturday, March 17, 2018 at Cascades Park, 1001 S. Gadsden Street, Tallahassee, FL from
11:00 am to 4:00 pm.

North Florida VegFest seeks to promote the benefits of a healthy, sustainable and compassionate lifestyle. This event is free to the public and we anticipate attendance of over 5,000 people throughout the day. All products promoted, sampled, and sold must be vegan (no animal ingredients and no animal testing). Help us spread the message of compassion in our community!

Email address *
Organization Name *
Please provide your organization’s name exactly as you want it to appear in promotional materials.
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Contact Name *
Your answer
Email Address *
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Address
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Phone Number
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Website/Facebook Link
We will provide a link from our website.
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Describe all items to be promoted, sold, or given away (see Vendor Agreement for requirements): *
Your answer
Vendor & Sponsor Rates: *
All vendors and sponsors receive a 10' x 10' space. For details on sponsorship, please email us at northfloridavegfest@gmail.com.
Optional Rental Fees:
Total amount payable *
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Payment *
Your space is not guaranteed until we we receive your completed application, full payment, and we send you a confirmation email.
Notice and Authorization: *
NOTICE: Please read this application carefully. Fees are not refundable. Tallahassee Vegetarian Community reserves the right to accept or reject any application. Applications will be approved based on availability of space, number of vendors in a particular category and products to be sold. AUTHORIZATION: I hereby make an application to become a vendor at North Florida VegFest. I, the undersigned, hereby and forever discharge, release and hold harmless Tallahassee Vegetarian Community and its sponsors, of and from any and all manner of actions, suits, damages, claims and demands whatsoever arising from any loss or damage to the person or persons or property of the undersigned while in the possession or under the supervision of Tallahassee Vegetarian Community. I hereby consent to all rules and regulations established by Tallahassee Vegetarian Community and the City of Tallahassee, FL. If accepted, I understand that my fee will not be refunded if all or part of the festival is cancelled due to inclement weather or other events which Tallahassee Vegetarian Community has no control. I further understand that my fee will not be refunded if I am accepted and choose not to attend.
Required
Vendor Agreement *
1. North Florida VegFest reserves the right to accept, decline or make exceptions to any application at its discretion. 2. Each vendor must submit an individual application and payment. Spaces may not be combined. 3. Setup begins at 9:00am on March 18, 2017. Vendors must be ready for operation by 10:30am. 4. Vendors must staff their exhibits during the entire event from 11:00am to 5:00pm. 5. Vendors are responsible for setup and breakdown of their exhibit. Each vendor will receive a 10x10 space and should provide their own tent and table unless other arrangements are made in advance. Per city park policy, no stakes are allowed. Sandbags/weights must be used to secure tent. Since this is an outdoor festival, a tent is encouraged though not required. 6. All tables must be covered with tablecloths. Vendors must provide their own tablecloths. 7. Vendors must have signage clearly identifying the name of the vendor. Food vendors must have signage clearly listing food offerings and prices. 8. Vendors shall exhibit, sell, or give away only merchandise, literature, and services specified in Application. 9. Vendors shall not sell or give away food or beverages without prior approval. Alcohol is not permitted. 10. All food and beverages sold or given away must be vegan. Vegan means no animal products: no meat, poultry, fish, eggs, dairy, gelatin, or honey. All fresh produce sold should be organic and locally grown. 11. All food vendors are encouraged to use recyclable and/or compostable service ware. No styrofoam will be permitted. 12. All vendors offering food must follow the Cascades Park Food Vending Regulations. Required documentation includes: proof of vehicle insurance if utilizing motorized transportation, City of Tallahassee Occupational License, State of Florida Business License and current General Liability Insurance Certificate naming the City of Tallahassee as additional insured. 13. All vendors doing business within the city limits are required to have a City of Tallahassee Occupational License. The cost is $30 (select Merchants - code 450 on the application): www.talgov.com/Uploads/Public/Documents/treasurer/pdf/business_tax_certificate.pdf. 14. All merchandise sold or given away must be vegan (no wool, leather, fur, silk or beeswax), not tested on animals, and should be as environmentally friendly as possible. All items and information promoted must be vegan. 15. Please do not request access to electricity unless you really need it. There are limited locations where electricity is available. 16. Graphic imagery should only be presented to attendees who “opt in” to seeing it. This means that graphic imagery is not acceptable in displays that are viewable by people walking by your table. Graphic imagery is acceptable in leaflets or other materials that attendees opt to receive. 17. Should any contingency interrupt or prevent the holding of North Florida VegFest, including but not limited to inclement weather, war, terrorism, or lockouts, then event coordinators and North Florida VegFest shall in no way be liable to vendors. Should any contingency prohibit the event from taking place on March 17, 2017, event coordinators will make their best effort to reschedule the event on a weekend day as near to the original date as possible. 18. Vendors agree to make no claim for any reason against event coordinators, North Florida VegFest or the City of Tallahassee for loss, theft, damage, or destruction of goods, nor for injury to themselves, employees, volunteers, or visitors incurred at the event.
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