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Town of Bedford Public Event Application
Dear Community Organization, 

This application is to for community not-for-profit organizations to request holding an event on public property. 

For private or public events in town-owned buildings or parks, please go to Forms and Applications to submit a Recreation and Parks Facility Use Application and review the schedule of fees. Please use this form for events on the Bedford Village Green but please note the fee/deposit policy. 

Please fill out this application at least 45 days prior to your event. By filling out the application below:
  • You may request the use of public property for your event, including any use of public streets, sidewalks, parking lots, or the Bedford Village Green, which require Bedford Town Board approval at a public Town Board Meeting. 
  • Please provide any and all details that will help the town understand the scope of your event and determine the impact on the neighbors and nearby businesses as well as any resources that may be needed from the police, highway, or parks departments to support the event.  In case of a very large or complicated event, we advise that you meet with the police, highway, or recreation departments in advance of submitting an application. 
  • Town services may be necessary for road closures, traffic and pedestrian safety, or other support, for which your organization will be notified of the amount and responsible for covering the cost of these services.
  • At the bottom of this form you may request that the Town co-sponsor the event by paying for all or a portion of the cost of town resources per the town Co-Sponsorship Policy. This also requires Town Board approval at a public Town Board meeting.
Please submit this application at least 45 days in advance (or earlier for more complex events), so that the event can be placed on a Town Board agenda for consideration and logistics, approvals, and employee overtime schedules can be worked out in time for your event. You will be notified of town board approval, costs, or co-sponsorship, if applicable, after the Town Board meeting.

Please let us know if you have any questions. Email or call the Clerk's office at 914-666-4534
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Email *
Organization Name *
Contact Name *
Contact Phone (include number where contact may be reached before and during the event) *
Contact Email *
EVENT INFORMATION
Event Name *
Event Date *
Event Time *
Time Required to Set up and Break Down Event *
Location of Event *
Will the event take place on a town road? *
Will the event take place on a town parking lot? *
Will the road need to be closed? *
Number of attendees expected *
Event Description *
Will there be alcohol? *
Will you be putting up a tent? 
If it is a large tent you may need a building permit and inspection.
 *
Is there adequate public parking for the number of attendees you anticipate attending?
 *
If there is not adequate public parking for event attendees, please indicate where guests will park and include the contact name and phone number or email of the person who gave approval for use of this lot/area.
What are your waste and recycling plans for the event? 
What are your plans for including a sensory-friendly area or approach to your event?  
Have you received town approval and support for this event in the past? *
If you answered yes to the question above, please note if there will be any changes to the event logistics or any reason to believe that the use of public property or need for town resources may be different from last time.
  INDEMNIFICATION AND HOLD HARMLESS AGREEMENT 
By entering my name below, I agree I am a duly authorized representative of this organization who agrees that the above information is correct and we agree to hold harmless, indemnify and defend the Town from and against any and all claims, damages, liabilities, obligations, judgments, charges, costs, expenses and fees, including but not limited to personal injury and property damage or theft, arising from our use of any Town owned property.   
Electronic Signature
Date of Electronic Signature
INSURANCE REQUIRED FOR USE OF TOWN OF BEDFORD OWNED PROPERTY
Click here to read the insurance requirements. Submit proof of insurance related to this event to the Town Clerk, 321 Bedford Road, Bedford Hills, NY. Fax 914-666-5249. or you may upload to this folder. 
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