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Exhibitors Agreement
G-Anime Winter, January 19-21, 2019
Palais des Congrès de Gatineau
50 boulevard Maisonneuve,
Gatineau, Québec, J8X 4H4

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Exhibitors Room Rules
The sale of food and beverages is not allowed by the Palais des Congrès.

Exhibitor badges cannot be transferred, sold or lent. They must be worn by all exhibitors at all times, and they should have the exhibitor booth, vendor or artist name clearly written on them. There must always be someone at the booth.

Nothing can be outside of your space (in front or on the sides) nor hinder circulation of other exhibitors that need to move in and out of their space. The tables can be removed from your space on demand. Installations may not be higher than 8'. We tolerate 9' if you are along the walls, however your installations must not be supported by the walls nor lean on them to damage them in any way. Please note that nothing can be hung, taped, glued or otherwise installed onto the walls.

Exhibitors must conform to the acceptable merchandise rules. Please consult the merchandise section and contact us if you have any questions. No sollicitation or pressure sales. Exhibitors may only operate within their booth space.

Exhibitors must respect the policies set by G-Anime, as well as the location and the staff of both the organisation and the Palais des Congrès.

At the end of the convention, the exhibitor must leave their space as it was upon their arrival. The exhibitor must assume all responsibility for any reparations or material damage they may have caused by their negligence.

Merchandise
Selling official images, reproductions or copies -- either in sum or parts -- is forbidden, no matter the format. The exhibitor may only sell arts or crafts made by them. Food is forbidden except if it is a collection product or Japanese (ex.: Pocky).

If the exhibitor is part of a group, circle or studio (hereafter group) and is selling works of members who are not present, they must inform the staff upon arrival at the convention. A document of consent signed by the other members is required. If the exhibitor does not have such a document, they will only be allowed to sell their own work and not those of other members of their group.

Any art that includes nudity or sexual content cannot be displayed unless the explicit content is covered so it cannot be seen by minors. Selling or displaying items with sexual content to a minor is a criminal act. The exhibitor must ensure that their client is over 18 years old by requesting a photo identity card.

Acceptability of an art piece or a product is at the discretion of the staff responsible for the exhibitors room.

Any offender will be removed from the exhibitors room without refund.

NOTE: The organizer holds the rights to inspect any exhibitor's space during the installation or during the festival. The organizer could remove an exhibitor at any time without warning if the exhibitor breaches the rules of the exhibitors room, and is not responsible for any location fees, loss of revenue or any damage.

THIS CONTRACT REPRESENTS THE ONLY WARNING

Payment of the Exhibitor's Space
To guarantee the reservation, the organizer must receive the current contract signed and the total amount within ten (10) business days following the date of the invoice. After this time frame, if the amount was not received, the location area could be redistributed at the organizers' discretion.

In case of cancellation from the exhibitor after November 30th, 2018, no refund will be issued.

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