PLEASE READ THE FOLLOWING TERMS AND CONDITIONS

1. Vendor location to be determined by Glow Management
2. Exact times and date for load in will be communicated by Glow or appointed representative at a later date. Please be aware that if you miss your scheduled load in time there is a chance that you will be denied entry. Schedules are subject to change and will be agreed upon by both parties one week prior to proposed change.
3. Vendors shall remain open for business until event closes, unless otherwise arranged or instructed. Vendors must be ready for service half an hour prior to gates opening. If a booth is found with no competent attendant half an hour prior to opening or during official open hours, that vendor will be subject to a $100 fine.
4. Vendor must use the footprint provided. No other booths/set-ups are allowed without prior approval of Glow.
5. No distribution, canvassing, flyers, nor vending of any kind may be done by roaming through the venue/ festival grounds.
6. You must post prices in a legible manner and in a visible place within/on the Booth. Glow must approve signage prior to the event.
7. The sale of alcoholic beverages is strictly prohibited. The sale of non-alcoholic beverages or food is restricted to vendors who have pre-arranged such offerings with Glow in advance of this contract.
8. Consumption of alcoholic beverages by your employees and/or volunteers during the event hours or whilst in uniform is prohibited.
9. You must provide trash & recycling receptacles for waste generated by your booth. Glow will provide large bins for all vendors to dump waste after closing each day.
10. You are required to obtain and display all necessary permits and/or licenses.
11. Each vendor is solely responsible for all of his/her own merchandise or equipment, and for all costs and expenses necessary to operate, including, but not limited to, costs of all labor, materials, equipment, supplies, taxes and any other items.
12. Glow assumes no responsibility for, and will NOT be liable for and lost, stolen, or misplaced merchandise or equipment at the event. You hereby expressly relieve and discharge Glow from any and all liability for any loss, damage, injury or death to persons or property that may be sustained by reason of entry upon the venue and/or the occupancy of the booth space designated to you under this agreement. Security of you and your possessions is your responsibility and no dedicated security will be furnished by Glow. Glow shall not be liable for any damages or expenses you may incur should any concert or event be delayed or cancelled.
13. You must meet and follow all applicable laws. It is your responsibility to have your Health applications and insurance documents current.
14. All products to be sold shall be subject to the prior approval of Glow and all items sold shall at all times be of a high quality. No unofficial branded or event merchandise is permitted to be sold.
15. USE OF GENERATORS IS PROHIBITED. Booth must keep a clean exterior at all times. You must return the designated booth space at the conclusion of the event in the same condition in which you received it. Each booth will be provided with 1 power source with 2 x 15amp plugs on a shared circuit. If more power is required, you must advance it with Glow prior to October 1, 2024 and you will be billed accordingly.
16. You hereby agree to indemnify, defend and hold Glow, their landlords, and their respective parents, members, partners, affiliates, divisions, and subsidiaries, and their respective officers, directors, shareholders, employees, agents and representatives harmless from and against any and all claims, suits, losses, injuries, liability and damages (including reasonable attorney’s fees and court costs) arising directly or indirectly from the use and occupancy of the booth space assigned to you, by you and/or by your employees, promoters, agents, representatives, guests, invitees, contractors and/or volunteers.
17. You shall procure and maintain at all times all customary and prudent insurance naming Glow and its landlord or licensors, if any, and their respective parents, members, partners, affiliates, divisions and subsidiaries and their respective officers, directors, and employees as additional insured on a primary basis for acts arising out of your negligence, including (i) Commercial General Liability insurance with limits of at least two million dollars ($2,000,000) per occurrence, for any bodily injury and/or property damage claims, personal and advertising injury, and for products and completed operations liability and (ii) Automobile Liability Insurance subject to a limit of not less than Three Million Dollars ($3,000,000), combined and covering all owned, non-owned and hired vehicles. You shall also maintain Workers’ Compensation Insurance, including Employer’s Liability coverage, as required by law. You shall furnish to Glow certificates of insurance evidencing such policies upon execution of this agreement.
18. MISCELLANEOUS: This agreement does not appoint either party as an employee or the agent of the other party, or create a partnership of joint venture between the parties. This agreement contains the entire understanding of the parties relating to the subject matter hereof, and supersedes all previous agreements or arrangements between the parties relating to the subject matter hereof. No change, amendment or modification of any provision of this agreement shall be valid unless set forth in a written instrument signed by the party subject to enforcement of such amendment. A waiver by either party of any term or condition of this agreement in any instance shall not be deemed or construed as a waiver of such term or condition for the future, or of any subsequent breach thereof. If any provision of this agreement is determined by a course of competent jurisdiction to be unenforceable, such determination shall not affect any other provision hereof, and the unenforceable provision shall be replace by an enforceable provision that most closely meets the commercial intent of the parties. You may not assign any right, privilege or license conferred by this agreement without first obtaining the written consent of Glow, which consent may be granted or withheld in its sole and absolute discretion.
BOOTH STANDARDS
➢ Construction of the booth must be professional in appearance, in good structural condition and in good repair. All materials used in the construction of the booth must comply with Fire Regulations. The interior/exterior of the booth must be completely finished and aesthetically pleasing.
➢ Storage items and equipment must not be visible to the public.
➢ All equipment contained in the booth must be in good structural and clean condition.
➢ Electrical cables must be kept neat with the excess cable or hoses stored under or inside the booth.
➢ Signs, fixtures or decorative materials must not overhang the aisles. Such signs, fixtures or materials must not encroach upon neighbouring booths. Glow will have the right to require vendors to remove any items which Glow considers undesirable. This is a family event.
➢ Exhibitors must ensure tables are in good condition and are professionally and fully skirted and compliment the colour scheme of the booth.
➢ Glow shall have the right to direct exhibitors regarding the arrangement of articles on display if Glow considers the booth display undesirable.
➢ Entertainment, draws, or giveaways of any sort may not be presented within the License area without prior written consent of Glow.
➢ During official open hours of each day all booths must be open to the public and a competent attendant in charge.
➢ Exhibitors must conduct business so as not to interfere with neighbouring exhibitors and concessionaires or cause annoyance to the public.
➢ All personnel must wear their Glow ID daily upon entering the grounds. (ie bracelets or lanyards)