The Zone Event Center
Agreement Introduction
This Agreement (“Agreement”) is entered into on the date signed below by and between The Zone Event Center (“Venue”), located at 40 Atwater Road, Thomaston, Georgia 30286, and the individual completing this form (“Client”).
Location & Directions
From Highway 19 North, turn left onto Atwater Road.
Take the first right turn.
Look for the sign that reads “The Zone Event Center.”
Payment Submission
Once this Agreement is completed and signed, all required payments must be submitted using the following secure link:
👉 https://square.link/u/WjZ2HGj4 / Cash App ($FunZone706)
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Email *
40 Atwater Rd. Thomaston, GA 30286
Name *
Email *
Phone Number *
Home Address *
Event Name/Type *
Example - Nova's 13th Birthday, Amy's Bridal Shower
Event Date *
MM
/
DD
/
YYYY
Event Start Time *
Time
:
Event End Time *
Time
:
Number of Guests Attending *
Fees & Deposits – The Zone Event Center

Rental Fee: $75 per hour

Reservation Fee: $75

Due upon signing this contract

Applied toward the final balance

Non-refundable

Security Deposit (Alcohol Events Only): $100

Separate from rental fees

Required for any event serving alcohol

Refundable after the event, pending inspection

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How will you be paying your balance? *
Included Amenities –  
The following amenities are included with your rental:
Use of the venue space for the agreed-upon date and time
Basic setup and breakdown
Two (2) 4-ft round tables and six (6) 6-ft rectangular tables with seating for up to 50 guests
Two (2) tables designated for catering/food service
Backdrop holder
Free Wi-Fi
(2) 42-inch TV for slideshow or viewing purposes
Two handicap-accessible restrooms (men’s and women’s)
Bluetooth speaker system
Refrigerator access

Client Responsibilities & Damage Policy
Client must comply with all venue policies and all applicable local laws.
All decorations must be approved by venue management prior to the event.
Client is financially responsible for any damage caused by guests, vendors, or contractors.

All personal belongings and decorations must be removed by the end of the rental period.
The Zone Event Center will notify the client of any damages or missing items within 48 hours following the event.
Damaged items will be discarded after 10 days unless the client arranges to retrieve them.

Photos of damaged items will be provided upon request.
The client assumes full responsibility for all items provided by The Zone Event Center during the event.
The client agrees to pay the full replacement cost for any lost, broken, or damaged items.
Please Select One: *
 • If the balance is not paid in full by the required deadline of 48 hours PRIOR to your event, no services will be provided, and payments will not be accepted beyond this date.
• All payments are non-refundable once the contract is signed and the event is scheduled.
• Clients may cancel their event by providing written notice at least 14 days before the scheduled date. In this case, no additional balance will be due.
• Clients may transfer their event to another available date, and all payments made will be applied to the new date.
• If the cancellation is due to unforeseen circumstances such as severe weather, a state of emergency, illness, death, or venue closure, the event may be rescheduled within one year of the original date. No refunds will be issued in such cases.  

Please select one: *
 Events may take place Monday through Sunday. In compliance with county regulations, events hosted on Friday evenings must end no later than 2:00 AM Saturday, and events hosted on Saturday evenings must end no later than 12:00 AM (midnight). These time restrictions are mandated by the county and are not determined by the venue.

Please select one:
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Balance Calculator - check all that apply
*Minimum of 3 hours *
Required
• The Venue is not responsible for any injuries, accidents, or lost/stolen property during the event.
• Client agrees to indemnify and hold harmless The Zone Event Center from any claims arising from the event.   *
Alcohol Policy –

Alcohol is permitted at select events only with prior approval from The Zone Event Center and must comply with all local and state regulations.

Licensing & Service
Alcohol may be served but not sold.
The Zone Event Center does not currently hold a beer and wine pouring license but is in the process of obtaining one.
If alcohol is found to be sold or exchanged for money at any event, the client will automatically forfeit the $100 security deposit, and law enforcement may be contacted.
Security Deposit
Any event serving alcohol requires a separate $100 alcohol security deposit, in addition to any standard deposits.
Client Responsibility
The client is fully responsible for ensuring compliance with all food, beverage, and alcohol regulations.
The client must ensure alcohol consumption is controlled and that all guests drink responsibly.
Approved Bartender Requirement
During all open parties, no outside alcohol is permitted.
Only alcohol provided and served by an approved bartender may be brought onto the premises.
Outside alcohol, personal bottles, or unapproved service introduce unnecessary liability and risk and are strictly prohibited.
Right to Terminate Event
The Zone Event Center reserves the right to immediately end any event if excessive alcohol consumption results in disorderly conduct, safety issues, or policy violations.
No refunds will be issued if an event is terminated for alcohol-related concerns.

Please select one: *
Caterer Policy –

All caterers and food vendors must be pre-approved by The Zone Event Center prior to the event.
The client is fully responsible for ensuring all food is prepared, stored, transported, and handled in compliance with all applicable health and safety regulations.
The Zone Event Center is not responsible or liable for any foodborne illness, allergic reactions, contamination, or food-related incidents.
Kitchen Use & Cleanliness
The kitchen area is equipped with a sink with hot water only.
Caterers must bring all necessary equipment, utensils, warmers, extension cords, and serving supplies.
All catering and kitchen areas must be left clean and free of food waste, grease, and spills at the conclusion of the event.
Right to Refuse or Remove Caterers
The Zone Event Center reserves the right to deny access or remove any caterer who fails to comply with venue policies, safety standards, or applicable laws.
Please select one:

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Teen Party Policy –

To ensure a safe, respectful, and controlled environment, all teen parties hosted at The Zone Event Center must comply with the following requirements:
Chaperone Requirement
A minimum of two (2) adult chaperones must be present at all times during the event.
Curfew
All parties with guests under the age of 21 must conclude no later than 12:00 AM (midnight).
Zero-Tolerance Alcohol Policy
No alcohol is permitted at teen parties under any circumstances.
If alcohol is found on the premises, the event will be terminated immediately with no refunds.
Behavior & Conduct
All guests are expected to behave in a safe, respectful, and orderly manner.
Fighting, roughhousing, harassment, bullying, vandalism, inappropriate language, or disruptive behavior will not be tolerated.
The Zone Event Center reserves the right to remove any individual or end the event immediately if behavior becomes unsafe, disruptive, or damaging to the facility.
No refunds will be issued if an event is terminated due to behavior or conduct violations.
Client Responsibility & Enforcement
The client is fully responsible for ensuring all guests comply with this policy.
Failure to enforce these rules may result in:
Immediate event termination
Forfeiture of any deposits
Additional charges for damages
And, when applicable, potential legal action
 

Please select one: *
Smoking Policy –

To maintain a safe and clean environment, The Zone Event Center enforces a strict no-smoking policy.
Smoking of any kind is strictly prohibited inside the facility, including but not limited to cigarettes, cigars, e-cigarettes, vapes, marijuana, or any other substances.
A designated smoking area is available outside the venue. Smoking is permitted only in this designated area.
If smoke is observed or detected inside the facility at any time, the client will automatically forfeit their security deposit.
The client is responsible for ensuring all guests are aware of and comply with this policy.
Violations may result in additional cleaning fees, damage charges, immediate event termination, and/or legal action if warranted.
Please Select One *
Force Majeure
Neither party shall be held liable for failure or delay in performing obligations under this Agreement when such failure or delay is caused by events beyond reasonable control, including but not limited to acts of God, natural disasters, fire, flood, severe weather, government orders or restrictions, public health emergencies, power outages, or other unforeseen circumstances that make performance impossible or impractical.   

Please select one: *
Promotional Information

• The client authorizes The Zone Event Center to use photos, media, or footage from the event for promotional purposes, including advertising, social media, and websites.
• The client agrees that The Zone Event Center may use these materials with or without their name for any lawful purpose.  

Please select one: *
By typing my name and today's date below, I agree to the policies outlined in this contract between myself and The Zone Event Center.  *
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