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Edmonton Valley Zoo                                               2024 Room/Facility Rental Request Form
Please note: Submitting this application does not guarantee that your event is approved or that your proposed date has been confirmed.

Inquiries are responded to within 72 hours in the order in which they were received.

For information on School, Group or Children's Birthday Programming please email:  artsattractionsbookings@edmonton.ca
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Email *
Company, Organization, or Family Account Name
Does your organization have Not for Profit Status? If yes, please provide your registered non-profit organization number.
(Not required if you are not booking for an organization)
Primary Contact Name (First and Last) *
Primary Contact Phone Number *
Billing Address including Postal Code *
If this rental is for a company or organization, does the primary contact, as listed above, have the authority to sign documents on behalf of the company or organization?
Clear selection
Name of the person(s) who will be on-site the day of the event rental. (First and Last) *
Phone number of the person(s) who will be on-site the day of the event rental. *
Email address of the person(s) who will be on-site the day of the event rental. *
Event Date *
MM
/
DD
/
YYYY
If your first date is not available, is there another date you would be interested in booking?
MM
/
DD
/
YYYY
Event Name *
Event Type *
Rental Start Time (access to the space for set up) *
Time
:
Event Start Time (when your guests will be arriving) *
Time
:
Event End Time (when your guests will be departing) *
Time
:
Rental End Time (space completely vacated) *
Time
:
Which of our event spaces are you looking to rent? *
Will you be using Audio Visual Equipment for your event? Please provide your own AV equipment - we do have some equipment onsite as a back-up, however we do not have an AV technician onsite. *
Will you be playing music at your event? If yes, SOCAN and ReSound fees will apply. *
How many people will be attending your event? *
Will you be having food at your event?  *
Required
Will you be serving liquor?  A liquor license and an adult with Pro-serve certification to serve will be required. *
How did you hear about rentals at the Edmonton Valley Zoo? *
FOIP Statement
This personal information is being collected under section 33 (c) of the Freedom of Information and
Protection of Privacy Act (FOIP Act) and will only be used in the administration and communications relevant to special event planning within the City of Edmonton. If you have any questions regarding the collection of
this personal information, please contact the Edmonton Valley Zoo team at specialmoments@edmonton.ca 
Cancellation Policy
Subject to the Term specified in this License, if written cancellation of this License is received
within seven (7) days of the Initial Payment Due Date, the Licensee will receive a full refund of the Initial Payment made to the City, less a $30.00 (Thirty dollars Canadian) administration fee. After seven (7) days, the Licensee will forfeit the entire Initial Payment.
If written cancellation is received fourteen (14) days or less prior to the Event Term, the Licensee will forfeit the total License Fee paid.
The Licensee is permitted to reschedule dates, and/or Facilities but may be charged a transfer fee of $100.00 (One Hundred
dollars Canadian).
In the event that the Licensee fails to make use of the Facility as agreed upon, pursuant to this License, the Licensee shall pay the License Fee as if the Facility were used or occupied by the Licensee.
Payment Procedure
Payment must be completed within 1 week of receiving confirmation from the Rentals Coordinator.   

Payment Options:

1.) By phone: Payments are accepted by calling the City of Edmonton Information Centre: Within Edmonton City Limits Dial: 3-1-1 Outside
Edmonton City Limits Dial: 780-442-5311
 2) In person: Payments are accepted at City of Edmonton Community Leisure Centres &
Recreation Facilities with Cashier Services. Mastercard, Visa, American Express, Cash, Cheque & Debit payments will be accepted at
these locations. 
3) By Mail: All Cheques, money orders & bank drafts must be made payable to the "City of Edmonton" and mailed to:
City of Edmonton Community Services Payment Processing 
PO Box 2359 19th Floor Edmonton Tower 
Edmonton, Alberta T5J 2R7
Note: The Rental License number or invoice number should be referenced on the payment. 


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