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Welcome Form
Welcome to St Andrews Free Church! Whether you've just arrived or have been here for a while we'd love to get to know you more.
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Forename *
Surname *
Would you like to meet up for coffee to get to know someone from the church family more? *
What may we contact you about? *
Required
Which Bible Studies would you like to hear about?
Do you have children who would make use of:
How may we contact you? *
If you wish to be contacted by any of the means below, please make sure you have filled in the relevant information below.
Required
Email Address
Most of our church communication happens by email. If you do not fill in this box, in most instances, we will be unable to send you updates about Church activities and news.
Mobile Number *
This is required in order to get in touch with you for contact tracing purposes. Unless you indicate otherwise in the next section of the form, we will not use this number to get in touch with you for any other purpose other than track and trace, and will delete your information after the legally required 3 weeks.
Home Number
If you prefer to be contacted by your home telephone number please provide it here.
Address local to church
From time to time we send out important information by post. Alternatively, if, for example, you are unwell, it may be appropriate to visit you at home. If you do not provide your address, we will be unable to contact you for these purposes.
Home address (if different to above)
From time to time we send out important information by post. Alternatively, if, for example, you are unwell, it may be appropriate to visit you at home. If you do not provide your address, we will be unable to contact you for these purposes.
Do you give permission for the church to hold and publish photos of you, taken at church events, to the church website and/or Facebook page, and to be used for publicity? *
Do you give permission for the church to hold and publish audio recordings of you on the internet? For example, if you ask a question in a seminar that is being recorded. *
Privacy Notice
Purpose of this notice
This data privacy notice sets out how we will use and protect personal information provided to us. Personal information includes any information that identifies you, such as your name, address, email address, telephone number, photograph or audio recording.
St Andrews Free Church is classified as the controller of this data as we decide how it is processed and for what purposes. Contact details for us are provided below.

How we use your data
If you have signed up only for the purpose of track and trace, your information will be deleted three weeks after you visited according to track and trace guidelines.

If you have given further details and indicated that you would like to find out more:
We use personal information as follows:
• To administer membership records
• For pastoral care purposes
• In relation to participation in church activities
• To provide news and information about events, activities and services of St Andrews Free Church
• To fundraise and promote the interests of the church
• To maintain our financial accounts and records (including processing of gift aid claims)
• To manage our employees and volunteers

The legal basis for processing your data
We process your personal information in the course of our legitimate activities as a not-for-profit body with a religious aim and on the basis that our processing relates solely to members, former members, or people who have regular contact with us, and that this information is not disclosed to any third party without your consent.
We also process data where this is necessary for compliance with our legal obligations around employment, social security and social protection; where processing is necessary for our legitimate interests and such interests are not overridden by your interests or fundamental rights and freedoms; and where you have given consent to the processing of your information for a particular purpose.

Sharing your data
We will only share your personal information where this is necessary for the purposes set out above. In particular gift aid information will be shared with HMRC. Information will not be shared with any other third party without your consent unless we are obliged or permitted to do so by law.

How we protect your data
We will protect the integrity and security of your personal information by:
• Keeping it up to date
• Storing it securely and confidentially
• Restricting access to only those who need to use it
• Not collecting or retaining more data then we reasonably need
• Destroying it securely once it is no longer required
A copy of our data retention policy is available on our website - www.standrewsfreechurch.co.uk/policy-documents

How long we keep your data
We’ll keep the personal data for as long as it’s necessary for the purpose for which it was collected, and to comply with our legal and regulatory requirements.

Your rights
You can request details of the personal information we hold about you by contacting us using the contact details below.
Please let us know if you believe that any information that we hold about you is incorrect or incomplete. Any information found to be incorrect will be corrected as quickly as possible.
You have the right to object to our use of your personal information, or to ask us to remove or stop using your personal information if there is no need for us to keep it. There may be legal or other reasons why we need to keep or use your data, but please tell us if you think that we should not be using it.
If we are processing your data on the basis of your explicit consent, you can withdraw your consent at any time. Please contact us using the details below if you want to do so.
You have the right to complain to the Information Commissioner’s Office about anything relating to our processing of your personal information. You can contact the ICO via its website at www.ico.org.uk or at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

How to contact us
For any queries or to exercise any of your rights, please contact us at admin@standrewsfreechurch.co.uk.
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