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Room Use Request Form

Fall Quarter requests: Can be submitted beginning September 23 at 8am BUT CULTURAL RESOURCE CENTER REQUESTS WILL NOT BEGIN TO BE PROCESSED UNTIL WEEK OF September 30 IN ORDER TO ALLOW CULTURAL RESOURCE CENTER COORDINATORS PRIORITY WITH ROOM RESERVATIONS. El Centro and the will begin to be processed on Sept. 23 SUBMISSIONS SUBMITTED PRIOR TO THIS DATE AND TIME WILL NOT BE CONSIDERED.

General Guidelines:

Cultural Resource Centers can be reserved excluding the first week (first 5 days of instruction), study week, and finals week for meetings and educational programming only (e.g., programs, films, lectures, group socials, receptions, and retreats). Overnight events and other such activities not associated to the well-being and academic environment of the campus community are not permitted. In order to best meet the requests of all student organizations, recurring weekly reservations will be limited to two (2) hours per organization.

EOP does not provide staff for after-hours events in cultural resource center spaces and the EOP conference room (Fall/Winter/Spring quarters: all day Saturday and Sunday and after 6pm on Fridays. SUMMER: all day Saturday and Sunday and after 4:30pm on Fridays). Requests for after-hours EOP spaces can not be granted, unless approved by the SRB Front Desk, and must not be recurring. 

Completion of this form DOES NOT GUARANTEE A RESERVATION. We will notify you regarding the status of your request via email. Requests should be submitted WITH AT LEAST A WEEK NOTICE AND PLEASE ALLOW AT MINIMUM 24 HOURS FOR YOUR REQUETS TO BE PROCESSED. Failure to do so may impact the likelihood of your request being reviewed in time for your event.
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Email *
Name of your organization/department: *
My organization is a/n: *
Your name: *
Phone (Please enter in xxx-xxx-xxxx format): *
Your 1st choice for day, date, & time: *
NOTE: Cultural Resource Centers may not be reserved Monday – Friday 1pm – 5pm. Please ensure to list a start and end time of your request. Ex: 6pm - 8pm
If your first choice is not available, list any other days, dates, and times you would like to request. *
NOTE: Cultural Resource Centers may not be reserved Monday – Friday 1pm – 5pm.
If recurring, please state frequency and end date:
e.g. one time, weekly on M T W Th F (state day of the week), every other week M T W Th F (state day of the week), monthly, other
Please select your group’s 1st choice for space. PLEASE BE ADVISED ALL CRCSs ARE CURRENTLY NOT ALLOWED TO HAVE MORE THAN 25 ATTENDEES AT A TIME : *
Please select your group’s 2nd choice for space:
Please select your group’s 3rd choice for space:
Briefly explain your order of preference or need for more than one room (if requesting multiple rooms):
For El Centro requests only: do you need access to the kitchen oven, stove, counter space, and/or communal kitchen items for your event? If yes, please specify which are applicable. If you are not requesting to use a space at El Centro, please write N/A
 *
Event Type: *
Expected Attendance: *
Will food be served? Currently all food is asked to be eaten outside of the CRC/SRB *
If yes, what food/s?
Reservation Agreement: I have read and understand the General Guidelines (above) and acknowledge that I am responsible for ensuring the room(s) is left in its original setup, and for any damages to or loss of the rooms’ property. If inadvertent damage occurs, I will notify the EOP Office and the SRB Front Desk. *
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