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Contract terms and conditions - portrait sessions
1. It is agreed that the terms set out in this booking form is the total agreement made between the parties and that no variation or modification of this contract shall be effective unless agreed by both parties in writing.
1a. There is, of course, no obligation to purchase further images from your session of Portrait sessions.
2a. The Photographer will take formal and candid portraits as necessary.
2b. Prior to or during the event, the Clients may inform the Photographer of subjects which they would like photographed, but the final content of the images is at the discretion of the Photographer. Special requests are not
binding instruction, although every effort is made to comply with the client’s wishes.
2c. On occasions and without notice it maybe necessary for the photographer originally specified to be substituted by another photographer,
(e.g. due to ill health).
2d. License – The photographer(s) shall be granted complete artistic license including in relation to the poses photographed and the locations used. The photographer(s)’ judgement regarding the location/poses and number of
images taken shall be final. Due to the willingness of subjects it may not be possible to capture all the images requested.
3a. The Photographers retains the copyright to the images and may use images for advertising or promotional purposes at their discretion unless specifically requested not to do so by the Clients.
3b. Where a gallery of photographs has been provided as part of their portrait photography package, these photographs may be printed and displayed online for personal but not commercial use.
4. Production of images
4a. A gallery of the chosen retouched photographs will be sent to you approximately 3 weeks after the portrait session date.
4b. All image sizes are approximate. The Photographers will provide a pleasing colour balance but cannot guarantee exact colour matching. It is sometimes not possible to record on film or in print the exact colour as seen
by the human eye. There is no right to reject on the basis of style or composition.
4c. Retouching, digital manipulation and artist finishing is available to the client as an optional extra.
6. Limitation of liability
6a. In the unlikely event of a total photographic failure, death, injury, illness, accident or other unforeseen events beyond the Photographer’s control, the liability of one party to the other shall be limited to the total value of the
contract. Neither party shall be liable for indirect or consequential loss.
6b. This limitation on liability shall also apply in the event that images are lost through equipment malfunction, lost in the mail or otherwise lost or damaged without fault on the part of the Photographer(s).
6c. Force Majeure or Act of God – The due performance of this contract is subject to alteration or cancellation by either party owing to any cause beyond their control.
Any complaints should be raised by the client with the photographer(s), in writing, within 28 days of first becoming aware of the matter to be complained of and in any event within 28 days of receipt of the images.
8. Payment Arrangements
The Clients will pay the Photographers the total fee subject to the following terms:
Payment of the balance no later than a week before the date of the
8b. Other products or services
Any additional payments for other photos or other services are to be made
when that order is placed. Prices for orders placed over one year after the date of the session may be subject to change.
The client may cancel this contract at any time by giving written notice to the photographer(s) but in doing so shall forfeit any monies paid.
9. Your rights
You have the right to request to see a copy of the information we hold about you and to request corrections or deletions of the information that is no longer required. You can ask the Tracey Largue Photography to stop using your
images at any time, in which case it will not be used in future but may continue to appear in publications, i.e website already in circulation. While we do not hold personal data any longer than we need to. The duration will depend on your relationship with us, and whether it is ongoing. We may keep some of your personal data for up to 7 years after our working contract with you has finished for Tax legislation purposes. After this time we will archive your photographs indefinitely along and securely dispose of with your relevant details and consent forms.
You have 14 days to cancel this agreement in writing however In the event of the Client cancelling the session for whatever reason the booking fee of £20 non-refundable. It will be considered as liquidated damages to the
Photographers, if the session is cancelled with less than 24 hours notice the full basic session fee is retained to cover the loss of bookings for that date, this is enforceable even if this contract hasn't been signed, purchasing the session is
entering into a contract of sale.
All parties please note that by signing the document you are entering into a legally binding contract. This contract does not affect your statutory rights. The Photographers will have appropriate public liability insurance to cover the
Declaration: I have read this booking form and agree to abide by the terms of agreement set out in it. I understand that the terms of this agreement cannot be changed unless agreed by both parties in writing.
Please tick here
What colour of background would you like?
grey (will be slightly lighter)
damson (red shade made darker)
On what day and time would you prefer your booking to be?
Thursday 12 -1pm
Thursday 1 - 2pm
Thursday 2 - 3pm
Thursday 3 - 4pm
Friday 5 - 6pm
Friday 6 - 7pm
What kind of portrait session would you like? *
Full Extended Family including Grandparents
Family Kids and Pets
Family and Kids
business portrait for LinkedIn, etc not for commercial purposes
How many children do you have? (only for family sessions)
lost count!! :D
Would you like to subscribe to the Tracey Largue Photography blog? (Blog subscribers hear first about upcoming session openings, special events, model calls, and the latest goings on)
No thank you
Enter your Facebook username to be tagged in a sneek peek (following your session) and "like my page" @traceylarguefilmandphotography
competition winner: A4 print and photo session (no payment required).
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