Power & Presence House Manager check list

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Arrive 6.15pm for 7.30pm P&P

Arrive 1.45pm for a 3pm P&P Good Friday

Curating a space for the radical welcome of Jesus. Ensuring both people and place run smoothly.

NB: House Manager is a managing role. I.e. 80% oversight and checking in with teams, 20% doing/helping... (not the other way round!)

Useful info:

Safeguarding contacts:

Hannah Poole (Safeguarding Lead) 07939525291

Dave Prothero (Safeguarding Trustee) 07986 531 209

Safeguarding form

Ensure room is fit for use

Check for lighting and temperature

Check for any safety hazards

If room is not fit for use, liaise with Vivify site manager to rectify

Oversee partial emptying of lockup by set up team

Large Audio/PA flight cases

Cross + cross stand and lectern

1x welcome team box (black box with wheels + yellow clips)

ALL OTHER BOXES (kids/youth) remain in lockup!

Good Friday Room Setup

(oversee the setup team who will be doing this)

2x Carpets and cross on floor in front of stage.

Space for ministry in front of stage - (don't set up chairs too close to stage)

Cross decoration:

Initial check (in any order)

Hand out 3x Walkie Talkies: 📡 HM, baby room (if using) & first aider (in downstairs bag)

2x trestle tables with black covers as per plan above

Check tables have relevant welcome material and snacks/cold drinks on them

Check and distribute anything in 'Shuttle Box'.

Check cafe team has taken Sainsburys Order to cafe once arrived

Chairs check (reduced for P&P)

Check there are neatly arranged, evenly-sized aisles between groups of chairs, no large gaps

Outdoor banners check

‘This way’ (left) vinyl banner by carpark

‘Welcome to church’ vinyl banner on railings

‘This way’ (right) vinyl banner near entrance

Indoor banners check

‘Welcome to church’ banner in main entrance hall, leading to summer entrance

‘Welcome to church’ outside door to Main Hall

15minutes before

Ensure band finishes sound check 15 minutes before event starts (via audio team)

Background music on, slide show showing on screen

Car park team outside and ready to welcome

Welcome team in place and ready to show people to seats

Is there anything broken/missing or looking like it needs refreshing?

During the service:

Check ground floor rooms and corridors (Babies room visual check). Patrol these 3-4 times throughout the service. Ensure the teams have seen you and that they know you are there to help if necessary

Count ALL people including the team in Main Hall during talk. Please count all people (no matter their age!) in both the Main Hall AND baby room. Then enter the total number on Sunday Numbers doc in 'Main Hall' column (top of page for link)

Count during preach:

Congregation/Sunday Numbers document

Sunday Numbers to add Sunday count. Please count all people (no matter their age!) in both the Main Hall AND ground floor baby room if being used

Set down: Check with Vivify staff if the room is being used before Sunday (Good Friday 3rd April - we can leave things set up)

If yes full room, instruct set-down team to commence full set down as on a Sunday

If yes but not the stage, instruct set down team to put chairs away, but move lights/sound desk/welcome desk materials onto the stage

If no, keep chairs in place, move lights/sound desk/welcome materials onto the stage

Set down

Walkie talkies off or charging. All other electrics off

Ensure everyone is out by 10pm

Thank you so much for serving today! You have been a vital part of helping many people to know the radical welcome of Jesus and help provide a space where they can meet with the risen Lord Jesus!

Thank you 🙏 the Croydon Vineyard Team

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