Cardiff North Scouts: Nights Away Notification

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This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or Area event).

For all Nights Away events the information below should be completed 7 days before the event (in normal circumstances). Where multiple groups are camping together, please complete one form per group (although the permit holder can be the same for both groups. This ensures our statistics are accurate.

Please ensure that your GSL /DESC is also aware of the event and that a copy of your event risk assessment is sent to DC@northscouts.org.uk, and communicated to all taking part.

You can use this form for joint events with individuals from up to 3 different groups or units, where identical in-touch procedures in place. Where participating groups have different in-touch procedures (eg District Camp), a separate form should be completed for each group.

Email *

Permit Holders Name *

Membership Number

Date of expiry of nights away permit

YYYY

Telephone

Group / Unit *

If operating with a passport has a passport been issued?

Only relevant if young people will be camping independently of leaders

Yes

N/A

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I confirm that: *

the written risk assessment for this nights away event has been shared with the DC (usually to DC@northscouts.org.uk)

the risk assessment will be communicated to adults and young people involved in the event, in an appropriate manner, in order for them to understand the risks and how these will be managed

the GSL/DESC is aware of this event

if the planned activities cannot take place during this Nights Away event, the leadership team have considered alternatives and they will be carried out as per the local approval process.

Required

Is the permit holder also the event leader? *

Yes

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