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Transcript Request Form

  1. PLEASE READ THE INSTRUCTIONS BELOW CLEARLY:  If you did any credits in a private school, that private school is responsible for updating your courses in your OUAC/OCAS profile, not John Fraser.

    CURRENT STUDENTS: If you need a transcript copy, please complete the google form 2 to 3 days in advance and drop by on  THURSDAY to pickup at the Guidance front desk before 3pm. Please do not wait to receive an email or to be called down by the office to pick up your transcript. You can request a hard copy or we can email to the college/university directly for you, but in case you need an electronic copy, then please put in a request for a hardcopy so that you can scan it yourself as a .pdf document. Avoid emailing Guidance Counsellors as they do not manage transcript requests.

    FORMER STUDENTS: Please wait for us to process your request and email you when you can pick up your transcript. Please do not drop into our office for transcript pickup unless we notify you by email when to pick up. If you would like someone else to pick up your hardcopy transcript from our main office, please provide information of the person in the form below. If you do not pick up the transcript within two weeks of notification, and don't inform us, your request will be cancelled, and you will need to resubmit the request. Incorrectly submitted request forms will not be processed.

    IMPORTANT: *** The transcript is a legal document and CANNOT be emailed directly to students, parents, or to student's personal or university or college email ids Transcripts can only be emailed directly to educational institutes, admission offices, colleges, universities, organizations. Transcript requests received without valid email address of the university, college, or organization will not be processed.  As per School Board Policy, we are not allowed to email transcripts to students. You can request a hard copy or we can email to the college/university directly for you, but in case you need an electronic copy, then put in a request for a hardcopy and scan it yourself as a .pdf document.

    Steps to Request a transcript:

    1. Complete & Submit the form below.

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Student's LEGAL First Name (as per school records and not preferred name)
 *
Student's LEGAL Last Name  (as per school records and not preferred name)
 *
Student's Date of Birth (YYYY-MM-DD) *
MM
/
DD
/
YYYY
Student is a  *
Current Grade (for Current Students) *
Year of Graduation (ONLY For Former Students)
(Current students - please leave this blank)
Student # or Pupil# (If known. As per school records/report card). Alternatively OEN#
Phone Number (xxx-xxx-xxxx)
Student Email id (Current students can use their school email id. Former students can use their personal email id) *
Reason IN DETAIL for the transcript request (Example: Applying to college, university, scholarship, applying for private school credits, moving to another school, moving to another country etc)
 *
Transcript Delivery Method (Please note: Transcript CANNOT be emailed directly to students, parents, or to student's personal university or college email ids). If you are applying within Canada, request for your official transcript through your OCAS or OUAC application via eTMS online. Some universities or colleges do not accept transcript directly from students.  *
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