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 2025 VIP Summer Camp Application

The VIP Summer Program will be held at Poe Middle School this summer!  Rising 6th*, 7th and 8th graders residing in the Fairfax County boundaries for the following middle schools are invited to register: Poe*, Glasgow*, Holmes*, Luther Jackson, Kilmer & Thoreau.

Program Details:
Mondays - Fridays, 9 am - 4 pm (site is available at 8 am for drop-offs)
Tuesday, July 1 - Thursday, July 31 (no camp on July 4)

Space in VIP is limited.  Though timing of registration is a factor, it is not solely a first come, first serve acceptance process.  We consider a variety of factors when processing applications to provide a balanced camp (such as, but not limited to: number of participants per middle school, grade level, registration timing, participant availability, etc.).  An email notification of acceptance status will be sent by June 6.  Program paperwork and payment procedures will be reviewed in the email of acceptance.   All camp paperwork and payments will be due after receiving confirmation of acceptance.  We will offer rolling admission from a waitlist as campers drop out or fail to enroll.  You will be notified as space becomes available. 

VIP camp costs $100 to attend (scholarships are available in cases of financial hardship - reach out to your school's After-School Specialist).  Families will be notified about payment procedures in their acceptance email.  All payments will be accepted from May 23 until June 6.  Participants who have not paid by that time will be removed from the list and we will offer the spot to the next student on our waitlist.

Field Trips - We will take approximately 3-4 field trips throughout the summer.  There is a cost for students to attend the field trips.  The field trip fees will cover admission costs and bus transportation.  Field trip information (dates, locations, and fees) will be available by the parent/guardian meeting on May 28th.  The field trip fees need to be paid for in cash.  Fees will be collected in advance and will not be accepted the day of the trip.  To maintain safe staff to student ratios, we will send all staff members on the field trips and none will remain at the VIP site.  If your student chooses not to attend a field trip, please make alternate plans as sites will be closed that day.  Please speak with your After-School Specialist if financial assistance is required.

Review the VIP Registration document (https://poems.fcps.edu/announcements/vip-summer-program) with all policies and procedures prior to completing this registration form.  The registration document is posted on the after-school sections of the middle school website.


Mandatory Parent Meeting-Wednesday, May 28th 6:00pm-7:30pm at Poe Middle School:  Parents/Guardians are required to attend a VIP Camp virtual orientation session for their child(ren) to participate in the VIP Summer Camp.  If you are unable to attend, please let your school’s ASPS know in advance.  During this meeting, parents/guardians will have an opportunity to meet staff and hear about the program.  Students will be moved to a waitlist if parents do not attend this meeting without giving prior notice. The VIP Camp Parent/Guardian Meeting Date is:  Wednesday, May 28th at 6:00pm at Poe Middle School

Section 1: Program Days and Hours of Operation:

Eligibility and Registration: Children who are residents of Fairfax County or Fairfax City, and are 7th, & 8th grade (entering fall of 2025), are invited to participate.  Glasgow, Holmes, and Poe families only: 6th graders (entering fall of 2025) are also eligible.  This program is designed for middle school age youth.  Individuals are encouraged to register early. Rising 9th graders (entering fall 2025) are encouraged to attend Neighborhood and Community Service’s (NCS) Teens in Action Summer Program.  Visit their website for more information.

Staffing for VIP Summer Camps: VIP camps are staffed by the FCPS After-School Program Specialists (ASPS) and staff, Fairfax County Department of Neighborhood and Community Services (NCS) staff, and other county agencies.

Breakfast/Lunch: VIP will provide grab-and-go breakfast and a hot lunch each day. Students have the option of bringing a bagged lunch or additional snacks or food as needed. 

Inclusion: Fairfax County Government and Fairfax County Public Schools are committed to the success and inclusion of participants of all abilities. Reasonable accommodations and/or modifications will be made to afford eligible students with disabilities meaningful access to the array of group activities offered to program participants.  All participants are encouraged to submit applications by Wednesday, May 28th. Once an applicant has been accepted, the parent/guardian of a student with disabilities must contact the after-school program specialist at their middle school and provide complete information about the student’s disability at least three weeks prior to the beginning of camp so that a determination can then be made as to whether the student can be reasonably accommodated.  These are site-based informed decisions made after consultation with special education teachers, after-school program specialists, NCS center directors and Therapeutic Recreation Services. All determinations will be made on an individual basis, with the success of the participant in mind.

Camp Days and Hours: VIP Camps will run on Mondays – Fridays from 9:00 am – 4:00 pm from Tuesday, July 1– Thursday, July 31.  As a service to parents, a limited number of staff will open sites at 8:00 am for early drop-offs.   Students will not be able to enter the site until 8:00 am, so please do not drop off your student before that time. There will be no camp held on July 4th.  

Transportation:  In the morning, school buses will pick up VIP campers from select schools and community locations and transport them to the VIP Camp site.  In the afternoon, school buses will transport students from the VIP Camp site to select schools and community locations.  Bus information will be available in June prior to the start of camp.

Participants should plan on bringing the following to camp every day:
o  Bagged lunch - if you don't want site provided lunch *No food delivery services- Parents are welcome to drop off food*
o  Snacks (optional)
o  Water bottle (Label with your child’s full name) 
o  Hand sanitizer (optional)

The VIP summer program being operated at this site is exempt from licensure as per §22.1-289.030 of the Code of Virginia and has no direct oversight by the Virginia Department of Education

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Email *
FCPS Student ID Number *
Please enter your student's 7 digit FCPS student ID number.  To ensure that FCPS students are properly enrolled, IT IS IMPORTANT THAT YOU ENTER A CORRECT STUDENT ID.  (If your child does not attend a Fairfax County Public School, you may enter 9999999 in this required field.)
Camper's FIRST Name *
Camper's LAST Name *
Siblings - Does this child have any siblings who will ALSO be applying to our 2025 VIP camp?
Does this child have any siblings who are also applying to camp this summer?  If so, please enter their FULL NAME(S) in the space below.  *** BE SURE TO SUBMIT A FULL APPLICATION FOR EACH CHILD.
Next Year's Grade (in 2025 - 2026 School Year) *
Your student's t-shirt size *
VIP is a 5-week program.  Participation in all weeks of camp is strongly encouraged in order to receive the greatest benefit from the planned enrichment, recreation, and academic activities.  However, we do understand that families have other commitments in the summer.  Please check the boxes for the program dates your teen WILL BE ATTENDING the VIP Camp.   *
Required
Current School *
School in Fall *
What school will he/she attend in the Fall?
Gender *
If you need Morning & Afternoon Bus Transportation to Poe MS, please choose from the list of options.  We will be requesting several elementary feeder school stops based on need and location of campers.  Stops are subject to change as they still need to be approved by FCPS Transportation.  Route lists will be available in June prior to the start of camp. *
Buses will pick up between 7:45 and 8:30 am, depending on stops, and drop off by 9:00am at Poe MS.  Bus information will provided in June prior to the start of VIP.
Camper's Address - Please Complete Each Entry below as asked
YOU MUST PROVIDE A COMPLETE AND ACCURATE ADDRESS or risk being dropped due to an incomplete application.
 House #, Street Name, and Apt # if applicable *
City *
Zip Code* *
#1 Parent/Guardian to Contact *
Please list the parent or guardian to contact FIRST in case of an emergency or to discuss the camp.
#1 Parent/Guardian Name *
#1 Cell Phone *
Parent/Guardian cell phone number
#1 Work/Daytime Phone *
Parent  or Guardian's work or daytime number.
#1  Email Address *
Email address for parent/guardian.  Please double check for accuracy.
#2 Parent/Guardian to Contact *
Please list the second adult to contact to discuss camp information or in case of an emergency.
#2 Emergency Contact Name *
#2 Cell Phone *
Emergency Contact's cell phone number.
#2 Work/Daytime Phone *
Emergency Contact's daytime phone number.
#2 Email Address
optional
Other Parent/Guardian's Name
If you wish, provide an additional parent or guardian's name and information here.
Other Parent/Guardian's Daytime Phone
optional
Other Parent/Guardian's Email Address
optional
Physician *
Physician name and phone number
Any allergies? *
Please check all that apply and enter any other allergies or food restrictions under "Other."
Required
Emergency Medications *
Please check any emergency medications your child must have available. You must supply prescribed medications and medical authorization forms for each Rx that may require administration at camp.
Required
Restrictions
Let us know if there is any condition that might limit your child's ability to participate in any aspect of camp.
Your VIP History
optional
Students will participate in a variety of electives. Please check all elective choices that your student would be interested in.  Students will participate in 8 electives over the course of the summer.  Your selections here will help guide our planning for the summer in terms of which electives we will offer, how many times per day, etc.  Students will sign up for their actual electives when camp starts. All of these options are subject to change based on capacities, enrollment, and budget constraints.   *
Required
Has your student been offered a spot in the Imagine or Young Scholars summer programs?  We will be reserving some VIP spots for students in these programs.  We are working on logistics to get FCPS buses to transport students mid-day from Imagine/Young Scholars to VIP.  Spaces in VIP are limited so we will be in touch if your student is selected to participate in VIP after the Imagine/Young Scholars mid-day dismissal. *
Please review the VIP Information Packet and certify that you and your child have read and understand all policies and procedures of the VIP Summer Camp and have been made aware of the rules including FCPS Student Rights & Responsibilities.
Program Information Packet WILL NEED TO BE LINKED HERE (SAME AS IT IS LINKED IN THE TOP OF THIS FORM)
 *

By completing this form, I give permission for my child to be photographed and/or videotaped for use in publicizing FCPS/NCS programs and services.  Youth registration information provided to the VIP Camp is public record and as such may be released under the Virginia Freedom of Information Act (VFOIA) unless the parent/guardian specifically requests that this information not be released.  Please note here if you do not grant the camp permission to release your child’s registration information.

 *
How did you hear about the VIP Camp? *
This helps us evaluate the effectiveness of our advertisement efforts.
Required
Is there any other information you would like to share that will help us support your child's experience in camp?
A copy of your responses will be emailed to the address you provided.
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