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SCHOOL / CHURCH TRIP BID REQUEST
Complete items below to assist in determining trip price and itinerary.
Some items below will significantly affect trip costs.
Note: Only items or requests specifically included in this Bid Request form will be included in the final bid.
Suggestion: Verify you have all significant input from other leaders regarding dates, sights, etc. involved in this trip before submitting a bid request.
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CONTACT INFORMATION
Group Name
*
Name of School or Church
Your answer
Group Type
School
Church
Other:
Clear selection
Contact Name
*
Your answer
Contact Phone
*
Your answer
Contact Email
*
Your answer
Date a Trip Bid is required
Help us help you by providing the date by which you need a Trip Bid. One week minimum required.
MM
/
DD
/
YYYY
PROJECTED PARTICIPANTS
Expected # of Group Participants
Your answer
Number of Adults
Your answer
Number of Youth
Your answer
Number of Children
Under 12 years old (1-11 years)
Your answer
TRIP DATES & TOUR DEPARTURE
Trip Dates
Departure and Return dates; Specify both
Your answer
Open to flexible dates if it reduces trip costs significantly?
At least a minimum $100 per pax decrease
Yes
No
Other:
Clear selection
If YES, how many days flex forward or backward are acceptable?
Ex. 2 days, 1 weeks, etc.
Your answer
Trip Departure from what City?
Important if departing by air
Your answer
ITINERARY
Requested Tour Cities
Washington DC
New York City
Gettysburg
Colonial Williamsburg
Jamestown, Yorktown
Monticello
Mount Vernon
Boston
Philadelphia
Plymouth
Other:
Non-negotiable "must see" sites
Each tour city has multiple historic sites. Which ones are "must sees" for your group. Entrance fees, transportation, etc. for each of these sites will be incorporated into the Trip Bid.
Your answer
Acceptable Mode of local transportation in Tour City
Select all that apply
Tour Bus (AC, toilet)
School Bus
15 Passenger Vans
Metro/Underground/Train
Mode of Transportation
How will Group travel to Tour City?
Air
Bus
Private vehicle
Other:
Clear selection
Minimum Acceptable Rating of Group Hotel
Star ratings according to Hotels.com
5 stars
4 stars
3.5 stars
3 stars
Other:
Clear selection
Additional Hotel Security Required
Overnight hotel security guard hired specifically for your group
Yes
No
Clear selection
Group Meals Provided
Breakfast & Supper is standard. Variances due to tour schedule will be communicated in advance.
Breakfast only (1 meal/day)
Breakfast & Supper (2 meals/day)
Breakfast, Lunch, & Supper (3 meals/day)
Other:
Clear selection
Requested # of Tour Conductor tickets
How many Non-Paying participants will accompany the group, ie. 1 teacher per 15 students ?
Your answer
Adults per hotel room
Typically 2 per room
Your answer
Youth per room
Typically 4 per room
Your answer
ADDITIONAL INFORMATION
Additional Requests
Add any information you feel would be helpful in the planning of your trip.
Your answer
Desired goal of this trip:
What do you hope to accomplish or achieve in the lives of the participants?
Your answer
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