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2026 Summer Fayre Waitlist Applications 

Thank you for your interest in the Summer Fayre.

All pitches are currently fully booked. By completing this form, you will be added to our waitlist and contacted if a space becomes available.

Please note: submitting this form does not guarantee a pitch.

For any queries, please email communityteam@burgesshill.gov.uk 
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Email *
Name of Organisation *
Contact name *
Contact number *
Email Address (for information regarding the event) *
Event contact (if different to the above)
Event contact number (if different to the above)
Purpose of stall *
Please give a brief description of your stall.

Note: We encourage stallholders to include engaging elements such as activities, demonstrations, or interactive features to create a lively and enjoyable experience for attendees. If your stall will provide an activity, please specify what it will involve. Please note that tombolas are not permitted at the event unless previously agreed upon. 
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Would your group like to hold a performance at the event?

Please note: performance space is limited. Performances will be time limited based on the number of applications.
 *
If you wish to hold a performance at the event, please give a brief description of your performance type.
Please confirm that your stall will be running for the full duration of the event: 11am - 3pm. 

As pitches are in high demand for the event, please confirm you will be in attendance for the duration. Packing up pitches early is not acceptable when we operate a waiting list for the event. 
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Required
Please note: tables, chairs and gazebos will not be provided, so you will be required to bring your own. *
Required
Please select which pitch type you require.

Note: by definition, a community group has a constitution, a committee, and is not-for-profit. 

Regular pitches will be 4m x 4m, and larger pitches will be 8m x 4m - each group must pay a pitch fee (see below). This is payable either by coming into the Help Point, or calling 01444 247726. Please only call to pay your pitch fee once we have confirmed that you have a space at the event. 
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If you would like to run a food stall, this requires a slightly increased pitch fee. 

Note: by definition, a community group has a constitution, a committee, and is not-for-profit. 

This pitch fee does not apply to groups who are selling cupcakes/sweets as part of a wider stall set-up. 
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Will your stall be selling ANY food items (including cakes/ sweets)? 

Please note that it is your responsibility to contact the Food Safety Team at Mid Sussex District Council to discuss food hygiene requirements. 
Telephone: 01444 477433
Email: foodsafety@midsussex.gov.uk 
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Do you have any pitch requirements?

Following on from last year's event, pitches will be allocated on arrival and you will only be given a specific pitch if it's necessary, for example - you'll be bringing animals and they need to be in the shade. 

There will be a number of pitches that vehicles cannot be left onsite. If you require your vehicle to remain on site for the duration, please specify your reason why below. Please note, there will be no vehicle movement for the duration of the event (10:15am - 3:30pm).

Please note that we cannot guarantee all requests, but we'll try our best to accommodate you. 
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Please note that for any cancellations within 14 days of the event, the stall charge will still apply. 
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Required
Does your organisation have up-to-date Public Liability Insurance?

Please note: this is a requirement if you would like to be part of the event.
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If your organisation works with children/ young people under 18 years, do you have a Child Protection Policy?
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If your organisation works with vulnerable adults, do you have a Vulnerable Adult Policy?
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If your group works with children/ young people under 18 years, or vulnerable adults, are volunteers DBS checked?
 *

SAFEGUARDING AGREEMENT

Every child or young person, defined as any person under the age of 18, who attends the SUMMER FAYRE event should be able to do so in an enjoyable and safe environment. This is the responsibility of every adult involved in the event. 

Burgess Hill Town Council recognises its responsibilities to safeguard the welfare of all children and young people and is determined to meet its obligation to ensure that those clubs and organisations who participate in SUMMER FAYRE do so, to the highest possible standard of care. 

These procedures apply to anyone involved in SUMMER FAYRE, whether in a paid or voluntary capacity. For example, club volunteers, instructors, and club officials.

By filling in this Google form I state that I understand and agree to abide by the good practice guidelines below. In addition, as the lead for my club I will act in a supervisory capacity to ensure attendees from my club also understand and agree to these guidelines.

I agree:

Not to take young people’s details, including personal and contact details, without consent from the adult responsible for them. To treat all young people/disabled adults equally, and with respect and dignity. If any form of manual/physical support is required, to provide it openly and with the permission of the young person and the adult responsible for them. To immediately refer any injury that occurs as a result of my activity, to the event First Aid team. To alert the First Aid Team if I am concerned about the welfare of any child or vulnerable person attending the event.
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Required
A copy of your responses will be emailed to the address you provided.
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