Please include a budget. The best way to organize this is to breakdown the 'expenses' (how much you will spend), and 'revenues' (how much you will fundraise) that you estimate your group will have. Don't worry about estimating your budget to the penny but try to be as specific as possible about what types of expenses you will have. Below you will find the main categories that your budget should include. If you are planning a big event (conference, lecture series, etc.), please make a sub-category for these to show how much it will cost. *
Examples of Expenses • Photocopies (posters, pamphlets, etc. Estimate 5¢ per copy). • Printing (if you're planning to publish a booklet or other more permanent material, such as high-quality posters or stickers). • Room bookings (you can usually get free rooms at Shatner, but you may need to rent a McGill room once in a while - these cost $56). • Speakers (speaker honoraria usually range from $50-250 depending on the speaker, travel costs for speakers etc.). • Audio-visual equipment (you may need to rent a TV/VCR or an overhead projector, these are quite cheap, usually $11 for a TV/VCR and $3.50 for overhead). • Advertising (you may want to put ads in the Daily or the Tribune for your events, but these are very expensive --- a quarter page ad in the Daily is $200, and in the Tribune it's $125). • Supplies (working groups can use the supplies in the QPIRG office, such as paint, markers, paper, tape, etc. but you may need supplies that QPIRG does not usually carry, such as canvas for banners). • Books (usually books are covered by our library budget, so only put it in your budget if the books you buy will not be kept in the QPIRG library). Please note that salaries and stipends for working group members are not allowable expenses. Revenue Please estimate any income your group may receive during the year. Usually this would come from selling something, charging admission, or donations from other groups. Total requested from QPIRG = Expenses - Revenue
