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Swanage Event Application 2027 - Stage 1: Provisional Request form

Please complete this form if you wish to make an application to use a site operated by Swanage Town Council. Your application will be reviewed by Swanage Town Council. An officer will respond to you once a decision has been made.

The purpose of this form is to capture enough information to provide you with provisional approval. Provisional approval is sufficient for you to advertise your event and to start your planning. Once you have received provisional approval you will be required to provide, depending on the scale of your event, a range of documents as detailed in the Stage 2 Form. Only once you have received confirmation of final approval from an officer of Swanage Town Council do you formally have permission to go ahead. We aim to do this at least 6 weeks before the event, although this is usually dependent on the submission of your relevant documents.

Note that all events, unless otherwise advised by an officer of Swanage Town Council, should notify Dorset Councils 'Safety Advisory Group' before approval by Swanage Town Council.

Further information can be found here:

https://www.dorsetforyou.gov.uk/emergencies/public-events-planning or licensingteame@dorsetcouncil.gov.uk or 01929 557220.

This form should be completed by the Event Organiser who will be the single source of contact for all email correspondence.

Please note that any request to use Shore Road will require a road ‘closure’ application and approval from Dorset Council Highways Section, as Swanage Town Council does not own the closed road.

The Council does not allow trading from the hardstanding area known as Shore Place adjacent to the Swanage Information Centre except for the sale of specific items to support community groups and charities. If you are considering using this area for this purpose please complete a separate form which can be obtained from our website - we call this form 'Stallholder Application'.

Any new events that the town council agree to will be on a 1 year trial basis. 

If you wish to use just the Swanage Bandstand there is a simplified application form available on our website.

Contact us on welcome@swanage.gov.uk or pop in and see us at the Swanage Information Centre, Shore Road, Swanage, 01929 766018 if you require any further information.

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Email *
Name of Event  *
Description of Event  *
What is the public date of your event? *
What are your set up dates and times? *
What are your break down dates and times? *
What is your public date for 2028? (if applicable) *
Event Organisers Name (person) *
Event Organisers Phone number *
Please tick the venue(s) you would like to use for your event *
Required
Will you be wanting to sell alcohol at your event?  *
As part of the stage 2 form requirements you will need to provide us with 
* Your Public Liability Insurance for £5 million minimum
* A risk assessment
* Event Management Plan
* Site Plan and map
* Environmental Impact Statement
* Confirmation that you have contacted the Safety Advisory Group (SAG) at Dorset Council
* If applicable - Confirmation that you have applied to Dorset Council for any road closures (this can take up to 13 weeks)
 *
Required
I agree to the terms and conditions which are available by clicking the following link:  *
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