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September Board Meeting Agenda
MEETING DATE: Tuesday, September 3, 2013
MEETING TIME: 3:00 pm
MEETING LOCATION: Henry L. Brown Municipal Building
One Grand Street
Coldwater, MI 49036
1. Call to Order
2. Action: Approval of the Agenda
3. Action: Approval of the Minutes
a. Minutes were not completed for this meeting will present at next meeting.
4. Citizen Comments
5. Reimbursement:
a. Lee Adams, July-August – $295.70
6. Treasurer’s Report
a. Provided at the meeting
7. Discussion: CEDS Grant Application
8. Discussion/Action: Resolutions
a. Signatory Designation
b. EDA Grant Match
9. Discussion/Action: Budget
a. Review Draft of Budget
b. Approve Budget for FY 2014
c. Approve Dues Assessments
10. Discussion/Action: 2014 Staffing Plan
a. Review agreement between Kalamazoo County and SMPC
11. Discussion: FY 14 Work Program Amendments
a. Review and approve amendments made to the Work Program.
12. Discussion: Regional Reinvention
a. Future Plans/Concerns
b. Grant Application
c. Create committee?
13. Staff Report:
a. Liability Insurance
14. Board Member Comments
15. Action: Adjournment
Southcentral Michigan Planning Council
201 West Kalamazoo Avenue, Room 101 · Kalamazoo, Michigan 49007
Phone: (269) 384-8305 · FAX: (269) 383-8920 · Email: SMPC.Region3@gmail.com
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MEMO to the 9-3-13 agenda
Below is some brief background information and elaboration on agenda items.
Item 3: I was not able to write up the minutes for this meeting. I will have them ready for our next meeting.
Item 5: Attached is the reimbursement request as well as all relevant receipts for July and August. The request
includes mileage and other related expenses.
Item 6: The packet was created before the end of August. The Treasurer will give his report at the meeting.
Item 7: The grant application was submitted on time with the Upjohn Institute as the Co-Applicant. The following
week, the EDA conditionally awarded us the grant. There were many conditions that SMPC/Kalamazoo
County/Upjohn Institute had/have to meet, including the passage of several resolutions (attached). The EDA
also required that the Upjohn Institute serve as the lead agency and fiduciary agent for the grant. Resolution
passage is under item 8. SMPC will receive a decision on our application in early September.
Item 8: The resolutions that the EDA requires SMPC to adopt are attached. If SMPC does not pass these resolutions,
we will not qualify for the grant.
Item 9: This is the last meeting of the Fiscal Year; we need to pass a budget for FY 2014 at this meeting. The budget
proposal is attached. Feel Free to suggest any changes you see fit. SMPC must also determine our dues
assessment and authorize administration to send out the related invoices.
Item 10: I prepared an agreement between Kalamazoo County and SMPC for Administrative Services (attached). This
agreement will provide staffing for SMPC for FY 2014 through Kalamazoo County. Please review the
agreement. The agreement was also reviewed by Kalamazoo County Corporate Council and Administration.
The county board will look to pass it after SMPC passes it.
Item 11: KATS made a few minor adjustments to the approved 2014 Work Program budget. The changes were needed
after they were identified as the contractor. Some sources of funding were also adjusted. KATS will provide
more detail at the meeting.
Item 12: The RRI is moving forward at a much faster pace now. SWMPC and SMPC hosted a meeting on 8/19 initiated
by the Governor’s Office to discuss the initiative. I also attended a meeting at the MEDA conference in Grand
Rapids that focused on the RRI. A meeting between the eligible applicants for the RPI grant is scheduled for
early September. The goal of the meeting is to determine who will apply and serve as the fiduciary, as well as
creating a plan for region as we move forward.
Item 13: Liability Insurance: We are in the process of submitting payment and the required paperwork for liability
insurance coverage.