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Board Meeting Minutes

Wednesday, November 20, 2019
Oregon Sports Office Conference Room
6:00 p.m. to  7:00 p.m.

ATTENDANCE

Times

In Attendance: Meg DuMez, Hal Brockman, Steve Wright, Jacob Campbell, Alan Smith, Randy Grant

         

         Excused:

         Missing:  Mike Pagalan, Noel Tavan

         Guests: Karen Peterson, Dave Cook

AGENDA ITEMS

  • Call to Order, Announcement and Introductions

6:00 p.m.

  • Motion to approve, seconded, approved.

6:01 p.m.

  •   Board Committee Reports (Consent Items)
  • Treasurer - Dave
  • Balance Sheet
  • P & L
  • Membership - Alan
  • 801 as of 11/20/2019

  • Race Operations
  • Autumn Leaves - Noel and Jacob

Numbers down; I-5 accident causes no-shows; new bridge at Champoeg nice

  • P & L - not available
  • Survey 100% great for volunteers; bacon
  • Turkey Trot - Steve, Alan, Hal
  • Same registration counts as last year at same time; prep on track; signage for raffle pies; low volunteer numbers

  • Marketing/Social Media - Randy, Meg & Mike
  • Social media going well
  • Content from RDs appreciated

  • Equipment - Hal
  • All good

 6:02 p.m.

OLD BUSINESS

  • 2020 RRCA Convention Update - Steve

Waiting for info from Jean Knaack

     

      6:25 p.m.

NEW BUSINESS

     

     

  • Financial Reporting  - Karen Peterson and Dave Cook
  • Need to change Quickbooks practices -- bringing up to speed with current accounting principles
  • Karen to set up QuickBooksOnline; board to send chart of accounts information
  • Dave to follow up with CPA to see QBO options for RD access+

    6:28 p.m.

  •  2020 ORRC Budget

Highlights to prep for Dec. meeting (3rd Wednesday -- 12/18)

  • To be completed by RDs and program managers
  • Board members need to input budget numbers for their area
  • Discussion of review of races with consecutive years of losses
  • Insert comments (not notes) when you have questions, etc.

    6:40 p.m.

ROUND TABLE          

      6:55 p.m.

  • Hal promised good weather for Turkey Trot
  • Steve noted the addition of budget item for accounting services starting in 2020

ADJOURN

      7:00 p.m.