SupervisorHandbookMS2015FINAL.jpg

TABLE OF CONTENTS

Middle School Festival - Guidelines for Judges/Supervisors        3

Supervisor's Role and Responsibilities        5

Directors' Meeting        7

DIRECTORS' MEETING HELP SHEET        9

During Festival        10

SAMPLE RUBRIC FOR MIDDLE SCHOOL FESTIVAL        12

Middle School Medal Tally Sheet        13

Adjudicators’ Tally        13

After The Last Show        14

Before the Awards Ceremony        15

Awards Ceremony        16

After the Awards Ceremony        18

FESTIVAL FORMS        19

Judge/Supervisor Expense Form        21

MEDICAL CONSENT & LIABLILTY RELEASE        22

MEDICAL CONSENT AND LIABILITY RELEASE FORMS        23

AWARD CERTIFICATE EXAMPLES        24

ALL STAR CAST AWARDS        25

ADDITIONAL AWARD CERTIFICATES        26

STUDENT RECOGNITION CERTIFICATE        27

GUILD PACKET CHECK LIST        28

FESTIVAL PHONE NUMBERS        29

FREQUENTLY ASKED FESTIVAL QUESTIONS        30

Theater Etiquette        31

Middle School Division - Judging Guidelines        32

DIRECTIVES TO JUDGES        33

        

 
Middle School Festival

Guidelines for Judges/Supervisors

  1. The middle school division has one level of festival – not three as the high school division has.  

  1. All participating schools receive either a bronze, silver or gold medal.  If the schools meet most of the following goals, they receive a gold medal; if they meet many of the following goals, they receive a silver medal; and if they meet some of the following goals, they receive a bronze medal. To assist you with this, a rubric has been created for you to fill out with these criteria listed.

 space?

 throughout the piece?

the dramatic presentation?

audience?

story?

  1. Medals are given out in terms of merit.  There does not have to be a certain number of each kind of medal distributed. If all of the schools earned a gold medal that day, then all schools receive a gold medal.  

  1. Any school that exceeds the 40-minute maximum time will automatically be disqualified from receiving a medal; however, students will be eligible for the all-star company acting and tech awards.  In order to formally disqualify a school, you need to call the current MS Council President, Jessica McGettrick at (617)697-8564.

 

  1. The middle school division gives certificates for the all-star company, the same as the high school division gives.

  1. All-star company awards are given out for any student work.  This  

can be for acting, design, construction, etc.  No adult work is to be recognized in the all-star company awards.  

  1. All-star company awards should be given out randomly – not in order of show.  Each school should receive at least two awards, however, no school should receive two awards before every participating school receives one award during the ceremony.  

  1. Ensemble awards/group awards (for technical work, for example) may be given out to a group of students involved in a production.  Each student will receive a certificate.  An entire cast should not receive an ensemble award.  That work is awarded for excellence by the quality of its medal.

  1. Following the awards ceremony, directors will be instructed to receive their medals individually from the adjudicators in the judging room in order to keep the medal awarding private to each group.

  1. An approved adult may be backstage with the students during the performance to act in a supervisory capacity only for pre-approved safety or medical concerns.  This adult may not participate in the production or setup/strike in any way.  

If you have any questions about these guidelines, please feel free to contact Maryellen McGarty (774) 521-3022 or email metg@metg.org 


 Supervisor's Role and Responsibilities

THE SUPERVISOR IS THE SOLE ARBITER OF ALL FESTIVAL RULES.

Before the Festival

1.        Arrive when the host site opens. Be on hand to handle any questions from the participants.

2.        Check in with the host and tour facility. Be sure:

certificates should be typed or lettered; avoid hand written certificates.)

3.        Check the judging room for supplies.

4.        Meet with host, timers, and checkers.

5.        Remind hosts that if plays have disclaimers in the program about mature themes or objectionable material, those disclaimers must be prominently posted in the lobby and announced before the show.

6.        Check the paperwork to see that everything is there. The host will have collected this

information from participating schools at their tech rehearsals. If anything is missing, make a note and request it at the directors' meeting. These materials will be returned in the manila envelopes along with the comment sheets at the end of the festival. The exception is the medical forms, which go to the Middle School President.

7. Meet with the judges privately.

8. Have the calligrapher write up a Stage Manager’s Award, decided by the host school as to which participating school’s cast and crew were the most cooperative and supportive of the “spirit of festival”.


Directors' Meeting

This is a general meeting required of all judges, timers, checker, host, directors of all participating shows, nurse, and consultants.

  1. Be sure space for meeting has sufficient chairs for all attending. Have extra chairs as directors sometimes have assistants.

  1. Welcome everyone and set a positive tone for the day. Introduce yourself and the other supervisor and judges.  If the judges would like to say something at this time, they can.  If not, they can go back to the judges room.

  1. Ask the host school to introduce the timers, nurse, and checker to the directors.

  1. Ask for any missing material from the schools' packets.

  1. Ask where the checker will be and explain that every director, not a student, must go to the checker and check in before each show.  All students must see all shows unless there is a waiver. The only show missed is the one prior to their performance. Please note that you should grant a waiver to any student who is ill or to any student who believes that he/she would be offended by material to be presented.  If a student sits out a show, they must have an adult with him or her.

  1. Remind directors that no show will start until all are in the house and the judges are seated.

  1. Tell where the times will be posted.  If a school goes over on all three watches, it will cause the school to be disqualified from receiving an award medal. The students will still be eligible for acting and tech awards. Let directors know this.

  1. Have each school's director introduce him/her and the school and give the following information if this has not already been collected.

I.        Remind directors that no one is allowed to enter or leave the theater (except for illness or emergency) once a show goes up.  Ask the host school if there is a system in place on both sides of the door to insure that this does not happen.  Let the directors know where you will be seated and to come to you if there is a problem.

J.         Remind directors to pick up packets in the judges’ room at the end of the day.

K.         Remind all schools that stadium behavior (yelling, “the wave,” etc) is not allowed. Ask them to make sure the rooms are cleaned at the end of the day. Tell them an inspection will be made before awards are given out. Ask the host to let you know of any problems.

L.         Deal with first-show-of-the-day issues. Either allow the second show of the day to miss the opening ceremony or remind the M.C. to dismiss them from the hall before the first show starts. Most people prefer the former solution.

M.        Assign Recognition Certificates to schools and ask to bring to judges' room. Remind the schools to watch their assigned play in order to critique it.  The first show is assigned the second, second the third, third the fourth, fourth the fifth, fifth the sixth, sixth the first.

N.    Let the host director briefly give a reminder about notecards for the Q and A.  Make sure they remind the directors that the questions are about the PROCESS of putting the show together.

O.        Ask if anyone has any questions or problems.


DIRECTORS' MEETING HELP SHEET

Have each school's director introduce him/herself.

Then, read through the information that each director submitted and have them confirm:


        During Festival

  1. Be sure to watch all plays (a ruling may be required).

  1. After a show, one supervisor should accompany the judges back to the judging room.

3.          Give the all-star program page to the calligrapher.

4.          Keep a running tally of students nominated for the all-star company.

5.          Have a certificate made for each performer or technician receiving a nomination.     Certificates can be destroyed later, if necessary.

6.        Be sure the judges are considering technical awards as well as acting.

7.        All schools must receive at least two awards. Urge judges to look for the best in each performance.

8.        Have the judge fill out the rubric for the school and hold on to the rubric until then end. (Judges may see their rubric later if they need it to finish a comment sheet.)

9.        Judges may then add comments on the Rubric Comment Sheet if there is time.  

10.      Have the judges sign the certificates already made if they wish, but is not required.

11.      Read the comment sheet for each play. If the judges resist letting you read their         

      comments, gently remind them that it is part of your job.  You must do this.

12.    All comments for all the shows should be compiled on one form and should be emailed to all the directors at the end of the day.

13.    As forms are completed, put material in Director, Guild,  and Judges' Packets. Use the large manila envelopes provided by the host and put correct names of recipient on the front.

14.    JUDGING RUBRIC – Each judge should fill in a rubric for each performing school prior to seeing the next show.  These rubrics will be given to the individual school and a copy made for the guild.  Rubrics will not be given to the other participating schools.

15.    Be sure the judges are back in the theater in a timely manner.


SAMPLE RUBRIC FOR MIDDLE SCHOOL FESTIVAL

METGMSJudgesRubricCURRENTonepage.jpg

Middle School Medal Tally Sheet

On each rubric, add the columns DOWN in each category, # 1 - #10, and multiply by the number of points each column is worth (superior=4,  excellent=3,  good=2,  fair=1).  Each rubric should give a score between a 20 and 40.

Tally both adjudicators’ scores below.  The final score for each school should be between 40 and 80.

Follow the chart at the bottom to determine medal designation or to deem discussion necessary between the two adjudicators.

Adjudicators’ Tally

Score

Adjudicator #1:

Adjudicator #2:

Total

Total Points

Medal Designations

62 - 80

Gold Medal (no discussion)

58 - 61

Gold/Silver Medal Discussion Needed

42 - 57

Silver Medal (no discussion)

38-41

Silver/Bronze Medal Discussion Needed

20-37

Bronze Medal (no discussion)

After The Last Show

  1. Give the judges the last program page for the all-star company award & last rubric.

  1. Check with the timers and post the last time. Have the timers turn in their stop watches.

  1. Take the last all-star company selections to the calligrapher.

  1. Allow the judges to complete the comment sheets and rubrics.

  1. Collect clipboards, penlights, and other supplies provided by the host to return.

  1. Have judges make final selections for technical and acting awards.

  1. You might need to act as a facilitator to help the judges reach some of their decisions. Judges need to come to an agreement they can live with. Some compromise is often necessary. Rubrics may be used to reach this decision.

  1. Prepare for the awards ceremony.

  1. Ask the host stage manager if he/she wishes to single out a particular school with a Stage Managers Choice Award.  It should be given to the school that was the most professional, easiest to work with, cooperative, etc. during the tech rehearsal and on festival day. This award is being given to the school and not the school’s stage manager; however, it might be nice to have school's student stage manager come up to get the award.  The host school’s stage manager should be the one to come up on stage to give this award.

Before the Awards Ceremony

  1. Apply seals to awards certificates and mix acting and technical awards.
  2. Destroy any certificates done by the calligrapher and not being given. Take pieces home.
  3. Collect Recognition Certificates from schools.
  4. Prepare the judges in how to announce the awards. Follow the format of SCHOOL,  

    ROLE, and STUDENT’S NAME. (Otherwise, the students will not hear it.)

  1. Fill out the all-star company sheet.
  2. Prepare the packets for the Directors, Judges, and Guild.

         Directors' Packets

                  ____ Scripts

                ____ Their own rubric and comment sheet only

 

        Judges' Packets

                ____ Copy of both judges' Rubrics and comment sheets

        Guild Packets

                Historian:

                 ____ All-star cast sheet

                ____ 2 copies of the program

                ____ Additional awards to be made up if copies were given out

            Treasurer:  

                _____ Judge Payment forms

                _____ Supervisor payment forms

                _____ Supervisors’ Site Evaluation forms

                  _____ Any problems occurring at the site the Guild should be aware of

                  _____ Supervisors Evaluation of judge if completed

                President:

                _____ One copy of all judging comment sheets

                _____ Copies of all rubrics

                ____   Medical and liability forms  

                

                Supply Chairman:                

                _____ All extra certificates, forms, and seals

                _____ Supervisor and Judge Ribbons

Find out who is picking up these packets.  There is a Middle School Council member at each site, if not the host themselves, who will collect the packets and bring them to the Council meeting.

                

           

 


Awards Ceremony

We ask that supervisors adhere to the following format as closely as possible so that the audience can fully appreciate the awards presented. Please be sure to be friendly and professional in your demeanor. Please avoid long speeches or jokes.

SUPERVISOR

____ Check with the host to be sure all awards and materials necessary for the                   ceremony are there before beginning.

____Greet the schools, introduce yourself and your fellow supervisor and thank the                    schools for their patience while the judging was completed.

____ Thank –

Give any other special thanks for support at that site.

____ Recognize the directors with applause.

____ Recognize the technical personnel with applause.

____ Recognize the parents with applause.

____ Remind the schools to make sure areas they used are clean.

PRESENTATION OF RECOGNITION CERTIFICATES

____ Ask that two representatives for each school come forward to give out and         

               receive the student recognition awards

____ Have the representatives say something complimentary about each play, and          

              have the next representatives accept the certificate.

____ Ask the host school's stage manager to come up to present the State Manager's         

              Choice award.

____ Introduce the judges. Read each judge's bio. (this is optional if it already has been done by

the emcees at the beginning of the day)

____ Announce that the judges will present the All-star Awards.

____ Ask that all students receiving an award return to their seats after receiving it.

JUDGES

____ The first seven or eight (essentially the first round) awards should be presented to different schools, as no school should receive two awards before each receives one.   The remainder of the awards should be distributed as evenly as possible (between schools, acting vs. tech) and so no school gets two awards in a row.  Present individuals within an ensemble award together, but make sure that each individual's name is read, but hand the certificates to one student to be passed out when s/he returns to his or her seat. 

____ Be careful to announce the awards in the following order so the audience can

          understand who is being recognized.

  1. The Play
  2. The tech or acting role
  3. The student's name

SUPERVISOR

____ Congratulate the all-star company and ask them to stand for a round of applause.

____ Remind directors to pick up their medals in the judging room after the

    ceremony.

_____  Announce that the judges and supervisors will make themselves available

            after the awards to talk with directors.

 

____ Wrap up the awards ceremony with some sense of closure.


After the Awards Ceremony

  1. Return to the judges' room.

  1. Present the arriving directors with their medals and packets.

  1. Return packets to directors as they come in and thank them.

  1. Ask Executive Council member to take the sealed Guild packets to the Council meeting the following week.

  1. Check with the host to be sure t-shirts & photo books and t-shirt & photo book money is being sent to the next council meeting.

  1. Complete the site evaluation form and put in the treasurer’s packet or mail to METG, PO Box 2583, Mahpee, MA 02649 within 2 weeks. Please do this. We really do value your input on the various sites.  

  1. Be sure no written evaluations, certificates, or other judging material is left at the site. (Check the trash!)  

  1. Stay around the judges' room for a few minutes while directors interact with the judges. If necessary, act as a buffer between judges and angry directors. We have had a few incidents of this type over the years, and supervisors have stepped in and handled the situation very well. Please be advised that there is a discipline code for directors which precludes unprofessional behavior of any kind. If you observe or must deal with any type of unprofessional behavior from directors or other adults, please report this by phone to the president as soon as possible that evening, or write a note and put it in the treasurer’s packet.  It will be read at the next middle school council meeting

Thank you for supervising!        


FESTIVAL FORMS

Included in this handbook are the following forms:

  1. Judge/Supervisor Expense Form
  2. Supervisor’s Evaluation of the Judge
  3. Host School Evaluation Form
  4. Medical Consent & Liability Form
  5. Medical Consent & Liability Release Forms Teacher Verification
  6. Award Certificate Examples
  7. All Star Cast Awards
  8. Additional Awards
  9. Director’s Evaluation of the Judge
  10. Guild Packet Check List
  11. Student Recognition Certificates
  12. Stage Manager’s Choice Award


Judge/Supervisor Expense Form

Name: _____________________________________________________________

Address: ___________________________________________________________

City: ______________________________ State: __________ Zip: _____________

Home Phone: ____________________ Cell or Business Phone _______________

Email: _____________________________________________________________

Social Security Number: _______________________________________________

Festival Information

Location: __________________________________________________________

Level:  Prelims _______ Semi-finals _______ Finals ______ Middle School ______

Were you a Judge _______ or Supervisor _______

Training Site: ____________________________ Date: _____________________

Please fill in this form and return it to the Supervisor today or mail it to:

Debra Dion Faust, Treasurer

26 Mountain Ave.

Saugus, MA 01906

*******************************************************************

Check number___________________     Amount:_____________________


MEDICAL CONSENT & LIABLILTY RELEASE

___________________________________________________________________________________

Print name of son/daughter                                                                    Print Student’s E-mail Address

 

Print Name of school                                                                                              Year of Graduation

 Home Address                                City                    State                        Zip

(_______)__________________________(_______)________________________________________

Parent Home Phone                                    Parent Work Phone                       Date

I hereby give my consent to the Massachusetts Educational Theater Guild to secure such medical attention as my abovenamed son/daughter may require during his/her participation in the Massachusetts Middle School Drama Festival, including the transfer of my child to a nearby hospital and the administration of emergency treatment as may be deemed necessary by medical personnel. I have listed below information concerning health insurance coverage, medications my child is taking, known allergies, and existing medical conditions. I have also provided accurate emergency contact information.

Health Care/Insurance Co._________________________________________________________________

Policy No.______________________________________________________________  

______I do not have medical insurance.  

List any medications student is currently taking: ________________________________________________

List known allergies:______________________________________________________________________

 

Describe existing medical conditions:_________________________________________________________

______________________________________________________________________________________

________________________________________________(______)____________________________

Primary contact person in case of medical emergency      Phone            Relation to student

________________________________________________(________)__________________________

Backup contact person in case of medical emergency       Phone            Relation to student

___ I give or ___ I do not give permission for my child’s picture to be used for publicity and/or achival purposes.

In connection with the participation of the above-named student, I/we agree to assume all risks incidental to the event and agree to exonerate, indemnify, and hold harmless the Massachusetts Educational Theater Guild, Inc., including its officers, directors supervising staff members, volunteers, and any of its agents assisting in the carrying out of said event, from and against any and all liability, loss, damage, injury, costs, claims, demands, and/or causes of action arising out of or related to the event or any related activities, the participation of individuals in the event or any related activities, or conditions created thereby.

___________________________________________________________________________________

Signature of parent/guardian                Date

Privacy Notice: METG, Inc. respects your right to privacy and asserts that it wil not sell, distribute, or make public any information contained on this form. This form will be destroyed follwing the final festival performance.

MEDICAL CONSENT AND LIABILITY RELEASE FORMS

TEACHER VERIFICATION

_____________________________________________________________________________________________

School

____ I hereby attest that there is a Medical Consent and Liability Release From included for each student cast and crew member participating in today’s festival.

____ I hereby attest that all Medical Consent and Liability Release Forms enclosed are completely filled out and that there is no missing information.

____ I also attest that all Medical Consent and Liability Release Forms have been signed

____ I attest that the forms have been alphabetically sorted by last name.

All students have permission for photos to be taken and used.  Yes ____  No ____

_____________________________________________________________________________________

Signature of teachers                                                                                                                          Date

Please check off each portion as it is completed and sign.  Place all forms in a single, large manila envelope with this form attached to the outside and turn into the Festival Supervisor.


  MASSACHUSETTS M.S. DRAMA FESTIVAL

AWARD CERTIFICATE EXAMPLES

PARTICIPATION AWARDS

LINE 1 – NAME OF SCHOOL

LINE 2 – NAME OF PLAY

LINE 3 – LEAVE BLANK

INDIVIDUAL ACTING AWARDS

LINE 1 – STUDENT’S NAME

LINE 2 – NAME OF THE PLAY

LINE 3 – “FOR THE ROLE OF ___________”

TECHNICAL AWARDS

LINE 1 – STUDENT’S NAME

LINE 2 – NAME OF THE PLAY

LINE 3 – “FOR TECHNICAL EXCELLENCE IN ___________”

ENSEMBLE AWARDS

LINE 1 – STUDENT’S NAME

LINE 2 – NAME OF PLAY

LINE 3 – “FOR ENSEMBLE ACTING”

PLEASE REMEMBER THAT EACH MEMBER OF AN ENSEMBLE OR TECHNICAL DESIGN CREW RECEIVES AN INDIVIDUAL AWARD FOR HIS/HER WORK

STAGE MANAGER’S AWARD

(THIS IS NOW A SEPARATE AWARD CERTIFICATE)

LINE 1 – TO – NAME OF SCHOOL

LINE 2 – FOR – NAME OF THE PLAY

LINE 3 – FROM – THE HOST SCHOOL NAME GIVING AWARD  

IF THERE ARE NOT ENOUGH CERTIFICATES TO GIVE OUT

(Your judges have probably over done the awards, you have 150),


ALL STAR CAST AWARDS

MIDDLE SCHOOL FESTIVAL

        Date _____________________________________________________________________

        Host Site __________________________________________________________________

Student’s Name:                                                School

1. ____________________________________________                ____________________________________________

2. ____________________________________________                ____________________________________________

3. ____________________________________________                ____________________________________________

4. ____________________________________________                ____________________________________________

5. ____________________________________________                ____________________________________________

6. ____________________________________________                ____________________________________________

7. ____________________________________________                ____________________________________________

8. ____________________________________________                ____________________________________________

9. ____________________________________________                ____________________________________________

10. ___________________________________________                ____________________________________________

11. ___________________________________________                ____________________________________________

12. ___________________________________________                ____________________________________________

13. ___________________________________________                ____________________________________________

14. ___________________________________________                 ____________________________________________

15. ___________________________________________                ____________________________________________

16. ___________________________________________                ____________________________________________

17. ___________________________________________                  ____________________________________________

18. ___________________________________________                 ____________________________________________

19. ___________________________________________                ____________________________________________

20. ___________________________________________                ____________________________________________

21. ___________________________________________                ____________________________________________

22 ____________________________________________                ____________________________________________

23. ___________________________________________                ____________________________________________

  1. Please include a copy of your program for our records
  2. Small ensembles that may be part of a full cast should be listed individually or by the group’s character name i.e. “the witches” or “the townspeople.”  Whole cast ensembles should be listed as, “the cast of. . .”

MASSACHUSETTS EDUCATIONAL THEATER GUILD, INC.

ADDITIONAL AWARD CERTIFICATES

PLEASE LIST BELOW ANY ADDITIONAL AWARDS CERTIFICATES THAT NEED TO BE MADE UP.  Please print carefully.  FESTIVAL SITE ______________________

                 NAME                        SCHOOL                 PLAY TITLE                   FOR WHAT

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

  1. ____________________________________________________________________________________

STUDENT RECOGNITION CERTIFICATE

on next page


 


GUILD PACKET CHECK LIST

MIDDLE SCHOOL FESTIVAL

Please attach to Guild packet at end of festival day and return to the Guild. Check off items that are placed in packet and put in the order given if possible.

NAME OF SITE: ________________________________________________

FOR THE GUILD HISTORIAN:

        ______ 2 programs  

        ______ All Star Company List

        ______ A list of all additional awards to be made up

FOR THE GUILD TREASURER:

        ______ Judge Expense forms

        ______ Supervisor Expense forms

        ______ Supervisor Evaluation of Host Site & Judges

        ______ Any comments on happenings at the site for the Council

FOR THE GUILD SUPPLY CHAIRMAN:

        ______ Extra gold seals

        ______ Extra awards certificates

        ______ Gold, Silver, Bronze Medals not used (bases not used)

        ______ Judge & Supervisor ribbons

FOR THE GUILD PRESIDENT:

        ______ Judging Rubric

        ______ Director email list (for critiques to be sent out)

        ______ Flash Drive

        ______ Comment sheets on each play 1__ 2__ 3__ 4__ 5__ 6__  

        

FOR THE GUILD ALUMNI RECORDS:

        _____ Medical/Liability forms 1__ 2__ 3__ 4__ 5__ 6__  

                      for each school

Supervisor __________________________________________________

                                                  Please print name


FESTIVAL PHONE NUMBERS

Call in Festival results as soon as they are known.   You may be leaving your information on an answering machine, so speak clearly. Repeat the information and leave a contact number in case there are any questions.  This will allow the results to go onto the website and for newspapers. You may also email the results instead of calling

 

  Maryellen McGarty

  978-729-4455 (cell) or 774-521-3022 (home) or email    METG@METG.ORG

Give the following information:

Your name: (This is _______________________________________________)

Site:  (calling from __________________________.  

 Gold medal schools are:

 Silver medal schools are:

 Bronze medal schools are:

Repeat the results and then leave a contact number

If there are any questions during the festival with regards to rules, etiquette or other festival matters, you may use the contact number for the Guild’s Administrative Assistant.


FREQUENTLY ASKED FESTIVAL QUESTIONS

  1. How are the student recognition awards decided and given?  Each school critiques a show following theirs with the exception of the last show, which will critique the first show. (The formula is: 1-2; 2-3; 3-4; 4-5; 5-6; 6-7; 7-8; and 8-1.) Each school should receive at the Directors’ Meeting a paper copy and a regular copy of the Student Recognition Award.  Whether you collect these awards before the Awards Ceremony or allow the schools to bring them is up to you.

  1. Who gives out the student recognition awards?  The awards are given out by students from the participating schools.  Two students should be called up to the stage at the beginning of the awards ceremony to present an award and to receive their award.  Awards should be presented in the order in which the schools performed, with the last school presenting to the first.  Schools should remain on the stage during this portion of the ceremony and be seated when all schools have received the student recognition award.

  1. What is the Stage Manager’s Choice Award and who gives it?   The Stage Manager’s Choice Award is given by the host school to the school that most exemplifies cooperation and efficiency during the tech time, set up time and strike.  The host school’s stage manager or someone from his crew should present the award to the chosen school and explain why it is being presented.

  1. What do I do with Medical/Liability Forms?  Be sure you have the sign off forms for each performing school.  

  1. Who is allowed in the judging room?  The judging room is for judges and supervisors.  However, some schools today allocate a larger combination room for this purpose. If this happens the calligrapher may be in this area.  The key is to have a quiet place for the judges to write (this includes supervisor conversation) and an environment where judges will not be concerned that what they say will be overheard by the host school personnel/calligrapher and get back to participating schools.  If the area assigned will allow for the needs of the judge and work of the supervisor, the calligrapher can work in the same space. (Realize that some schools cannot give additional space.)

Theater Etiquette

As theater educators, directors and mentors to our students, we wear many hats and fill many roles. The METG believes that one of our most important roles is to inspire, teach and guide our students to be better audience members. Festival is a wonderful opportunity to educate our students about being a good audience. With this goal in mind, we request that you share, review and discuss this with your students and with any adults that will be attending Festival as part of your Festival group.

Theatre is an illusion. Any disturbance that takes an audience member out of that illusion can be detrimental to both the performance and its impact.  


Massachusetts Educational Theater Guild

Middle School Division

Judging Guidelines

The following are instructions given to judges during the training session to help them judge at festival. Judges will be looking for these qualities in your show.

Please remember that the Massachusetts Middle School Drama Festival is primarily an educational enterprise. Always keep in mind that these are Middle School students and that for many of them, this may be their first theatrical experience.

Our participants will be expecting your commentary to provide them with useful feedback. It is the expectation of the METG that you will provide festival participants with an objective critique that will help each company reflect on the effect of its artistic choices.

The METG recognizes the difficulties in comparing productions that often vary in size, style, complexity, form and content.

It is, therefore, the intent of the METG that the successful EXECUTION of the WHOLE production is your primary consideration as you formulate your evaluations of ALL productions. The METG recognizes that it is only in evaluating the EXECUTION that an objective comparison between pieces can be made.

The METG welcomes theatrical exploration, experimentation and creativity and encourages a broad diversity of periods, styles and genres.        

**The METG encourages festival participants to present works that reflect a philosophy of inclusion, a marriage of all facets of theatre.


DIRECTIVES TO JUDGES

Student-executed work including, but not limited to, design, construction, writing, acting and directing should be considered as a component of the overall production and will be considered as part the Judge's evaluation. Middle school directors, actors and crew members ALL need feedback that assists them in being objective about their work. Each festival entry should be judged on how it was able to create a complete and compelling production. Judges are instructed to cite specific evidence using the criteria below to support their evaluative commentary.

Each production is a UNIFIED EVENT in its execution and effect; that is, all elements of the production work together to bring life to the characters on stage. Observe and evaluate the EXECUTION and EFFECT of each production, making specific references to the following criteria.

REMEMBER: YOU ARE ASKED TO EVALUATE THE EXECUTION OF THE PIECE.

When preparing your written evaluation, please speak to all the points mentioned above.

It is important that your comments are clear, both in supporting production values and in making suggestions for future presentations. Directors, actors and technical crews need to understand from your comments how you perceive the execution of the piece.

Frame your critique so that it constructively suggests alternative artistic choices that, in your opinion, would have told a more compelling and engaging story. Use specific examples to support opinions and illustrate your points. What suggestions would you make to the director/cost/crew for them to work on in their next rehearsal?

Again, please keep in mind that these participants are middle school students and that, for many of them, this is their first theatrical experience.