Code of Conduct and Discipline Contract
Summit Academy (“SA”) Administration, Instructors, and/or Parent Volunteers (“SA Staff”) requires respect and discipline on campus. Non-compliance with requests and directions of SA Staff and per Summit Academy Policies and Procedures (signed off on registration forms online and via this document) will require disciplinary action and consequences, based on the degree and effects of disobedience or wrong behavior.
While some infractions may be accidental or unintentional, disobedience or wrong behavior is sin. SA Staff do not enjoy disciplining student misbehavior. However, in any group educational setting such discipline is sometimes necessary. Our prayer is that SA students will be self-disciplined, behave in a Christ honoring way, and that any breach of our Code of Conduct leading to disciplinary action will be rare.
Code of Conduct
1. Care of Campus and its Property
- Classes are held in good faith that registered participants and their families will respect and preserve the campus and its furnishings. Any damaged property will require parents of any guilty student (accidental, intentional or misuse) to pay for repairs and/or needed replacements.
- Examples of misbehavior may include but are not limited to (1) disruptive, disrespectful, or disobedient behavior in classrooms, hallways, or campus grounds; (2) consuming food and/or beverage in areas other than instructed or allowed; (3) chewing gum on host facility campus; (4) misuse, destruction or theft of a student’s, the program’s, or our host facility’s property.
2. Student Attire/Dress
“Do not conform any longer to the pattern of this world, but be transformed by the renewing of your mind."–Romans 12:2
The primary purpose of classes offered is to instruct students in various subjects; any behavior that distracts student learning (in any class) whether before, during or between classes, may be questioned and corrected by SA Staff. Attire must not compromise beliefs and teachings of Summit Academy and/or our host facility. Dress and appearance make impressions and statements. Cleanliness, neatness, safety, and decency will always be taken into account. SA will not accept dress or appearance simply because it is considered popular or fashionable; if it’s suggestive, controversial or in poor taste, SA Staff will use discretion to approach students about amending dress as needed.
- Dress decently and modestly. A student should show no cleavage, midriff, upper thighs or lower buttocks, no skin tight clothing. Avoid the following that might draw undue attention or be offensive:
- Caps or hats covering eyes or face are not allowed
- Bottom edge of shorts/skirts must minimally reach point of longest finger with arms at sides
- No tank top or spaghetti strap shirts, unless worn under or over an appropriate cover shirt. Sleeveless shirts should extend to end of shoulder.
- No skin visible at midriff (student should be able to touch head with both hands or hands up in air with full extension without exposing skin)
- No cleavage and/or sternum shown
- Clothing should not be excessively tight, see through, or revealing so as to be suggestive
- No student's undergarments should be visible (no sagging waistline or loose shirts/shorts)
- No excessive piercings that may distract from learning (dealt with on individual basis)
B. Dress non-offensively. No offensive language and/or graphics shall be printed on any part of clothing, school bags, shoes, or other personal belongings. Language/graphics considered offensive may include, but are not limited to:
- Anything vulgar or pornographic in nature and/or represent Satanic or occult meaning
- Advertise drug, alcohol, or tobacco products, including vaping, juuling, etc.
- Give negative witness/reputation of Summit Academy which might directly or indirectly represent or insinuate non-Christian character
C. Dress safely.
- Clothing and accessories should not be excessively tattered, frayed, or have holes, slits, or other "openings" not designed for the normal wearing of the article (so as not to be caught or entwined in equipment, on stairways or other potentially dangerous apparatus or that could cause harm to other people or damage to property).
- Clothing or accessories should not be worn either in design or manner that restrict free, natural movement.
- Examples of inappropriate apparel include, but are not limited to:
- Footwear unsafe or not in proper working order (e.g. loose shoe strings), that mark floors, or with cleats or wheels
- Wallet chains or excessive jewelry that could impede safety or distract others
- Heavy winter coats or trench coats worn beyond entrance door or during class
- Accessories with sharp or pointed edge (deemed dangerous and/or distracting)
- Bedroom slippers (unless it’s “pajama day”)
- Pant legs of a length that causes the wearer to trip or walk on the cuff
Campus site director will make final decisions regarding suitability of any article of clothing or manner of dress. Clothing and/or manner of dress beyond acceptable limits will be handled as follows:
- Students with questionable appearance/attire will be addressed first by SA instructor or administrator. If student can correct the violation, they should do so immediately and not repeat the violation for the remainder of the school year. If the student cannot easily correct a violation of the dress/appearance guidelines, the student will be guided by the lead administrator to resolve the problem.
- Students with uncorrected attire will have a conference with the site director and appropriate action will be taken. This may include the possibility of parental contact for a different set of clothes or sending the student home for correction of appearance/dress violation. If a parent cannot be contacted for attire correction arrangements, the student will be asked to sit away from the general population to complete any possible schoolwork and wait on the parent’s arrival.
- NOTE: Administration reserves the right to make discretionary judgments regarding the appropriateness of student dress and appearance not explicitly covered by the dress guidelines.
SA classes are conducted only ONE DAY per week and most students are on campus for only PART of a day, thus we ask parents and students to practice this code of conduct, including dress guideline standards of Summit Academy and respect our church host, i.e. its staff and members.
3. Sexual Conduct
"God created man in His own image, in the image of God He created him; male and female, He created them."–Gen 1:27
Summit Academy seeks to partner with parents to guide students in a Christ-centered learning environment. SA Staff cares about individuals involved in wrong sexual conduct that can be harmful to any students. Therefore, students involved in sexual misconduct can expect to receive a formal disciplinary response which could include one or more of the following: spiritual counseling, disciplinary probation, and/or restriction from campus for a period of time. Also, romantic, public displays of affection (e.g. kissing, holding hands, walking arm-in-arm, extended embraces, sitting closely/snuggling with arms around another, etc.) are prohibited.
4. Conversation and Language
- Topics of Conversation. Because SA serves a wide range of families with varying beliefs and practices, students are not to initiate sensitive and/or controversial topics among peers (e.g. transgenderism/LGBTQ lifestyles, gay rights, other sexual topics, smoking marijuana, cigarettes, vaping and other drug use, etc.) unless in a class under an adult guided discussion where such topics are presented in light of Scripture
- Language Usage. In light of all SA guidelines, be careful and considerate with words. Avoid slang of any type! Choose to be conservative if in question. Again, NO foul/vulgar language, toward self, others, or by repeating others’ poor choice of words.
Summit Academy seeks to maintain a Christ-Centered educational environment characterized by respect and love. Every student has the right to a positive educational experience and SA is committed to offering a culture free of discrimination and harassment. Such treatments of any kind will not be tolerated, and include, but are not limited to the following:
- Harassment because of race, color, age, sex, national origin, religion, marital status, ancestry or disability can be a form of unlawful discrimination.
- Slurs, jokes and other verbal or physical conduct relating to race, color, age, sex, religion, disability or anything relating to current cultural and/or controversial issues constitute harassment when they interfere with a student's educational progress and/or create an intimidating environment.
- Sexual harassment may consist of unwelcome sexual advances, requests for sexual favors, or other physical or verbal conduct of a sexual nature by a person of the same or opposite sex.
- "Bullying" is a form of harassment. Any intimidating, threatening, abusive behavior and/or language (written, spoken, gestured), used intentionally as power or control over an individual is bullying. Exclusion, control, dominance, intimidation, or threats can be forms of bullying.
- Physical abuse, physical force, physical intimidation, or fighting will not be tolerated.
6. Lunch and Study Hall
Supervised lunches (free) and study hall (fee/student/month) periods are provided for students who have classes during the day whereby it might be inconvenient to leave campus and return. Both options are privileges provided by SA and can be taken from any student any time for not complying with any policy set forth by Summit Academy and/or its church/facility host.
7. Cell Phones and Electronic Devices
- SA is not responsible for loss of and/or damage to any electronic devices or other belongings students leave, lose, or unfortunately, may be stolen.
- Cell phones, smart watches and all other electronic devices (e.g. iPad, tablet, etc.) MAY ONLY be used for academic work by students during class or study hall under the direct supervision of an instructor or study hall monitor, but must have approval from parents and/or SA Staff. Cell phones, specifically, must be turned OFF and put away during class(es) and study hall, unless asked by instructors or given permission by supervisors to turn on to look up information quickly, pertaining to the subject at hand; after which, phones should be powered down and put away. If students do not comply, instructors or monitors will direct student to hand the cell phone to the nearest parent assistant (PA). SA Administration will intervene if necessary, but has no desire to take or keep cell phones while attempting to contact a parent to come retrieve them. Headphones/earbuds should only be in ears when actively in use and student is working on approved task.
- Instructors and/or study hall monitors must have visual access to electronic device screens at all times in order to monitor appropriateness of material viewed and if student is on task with school subject(s) if that is the reason requested to use device.
- Sharing information via electronic devices with other students may only be done in the presence of an instructor who has knowledge of what is being done on the device. If instructors see anything they deem questionable, inappropriate, or wrong, the student will be corrected/redirected, and the student’s computer may be taken and held until a parent picks it up from a designated adult.
- Cell phones or any data using device may be stored in personal belongings; however, if in use at any time on campus, personal data must be used. Our church host WIFI is absolutely OFF LIMITS (including “guest” access)! Host church staff has been unable to work efficiently in the past due to the “drain” on their router during SA hours. Also, SA Staff has been unable to gain wifi access at times due to parent’s and student’s usage of wifi for non-academic and non-emergency purposes.
- Non-compliance with cell phone/electronic device policy will result in:
- 1st Offense: Warning (to turn off and put away in proper place instructed by SA Staff)
- 2nd Offense: Phone taken by instructor or parent volunteer and returned at end of class
- 3rd Offense: Phone given to Administration for rest of student’s class or study hall time on campus per registration forms and picked up by parent when student leaves campus; or SA Staff may call parent to come retrieve cell phone immediately
8. Student Location During Class Day
- All students are required to be in an assigned class, study hall, and/or lunch period from the time of their first class to end of their last registered class. Students are NOT permitted to leave campus with another adult or family member, without approval of parent(s) and SA Staff and permission from both.
- Students must have written parental permission to leave the premises with other registered students (e.g. siblings) and/or an adult other than their parent for such things as lunch or an extended period of no classes (e.g. 1st class ends @ 10:30, next one begins @ 1:30).
- Students may not be picked up by an unregistered student, a group of peers, boyfriend/girlfriend, etc. Again, any adult picking up a student must be approved by the parent, with administration informed.
- Students are not allowed in/on certain areas of the building and grounds per our host facility request. 1. The Praise Center is very generous with their space and ask for only a few areas to not be used and/or request quiet in/around (e.g. offices, front entry, foyer area, dilapidated outside stage, woods’ side of and behind lower building).
2. Watkinsville 1st UMC requests we do not use their front door or be in the hallway/foyer adjacent to their sanctuary, unless piano students are crossing that hall to report to lessons.
3. Cornerstone Baptist and Barrow Community Churches – SA does not use their larger corporate worship center, nor any equipment therein.
4. Zion Baptist – SA uses only a portion of their Family Life Center; enter/exit on Hwy 212 side.
- No student or sibling (registered or not) may be left unsupervised by a parent at any time on any part of the host facility campus. Parents will be contacted immediately if such action occurs.
- Specific to Loganville K-12th, Thursdays: All students on campus immediately before or after scheduled FOCUS time (11:15-11:30am), must attend FOCUS in the worship center to reflect and reset our Focus on Christ.
- Parents are required to pick up students at end of his/her last class. If parents are late more than 3 dates and/or 10 minutes each date, a supervision charge will be applied to parents. In case of an emergency, please call or text child (if timely and possible), site director Jill Butcher (770-654-3327), and/or arrange someone to pick up your student(s) with administration informed.
9. Teen Drivers
Registered Teen Drivers must fill out a Driver Permission form and walk with administrator and parent to front parking lot to be assigned where to park. NEVER park on GRASS! NEVER drive toward or park in back of either building. Non-compliance will result in the following disciplinary action:
- 1st Offense: Parent/Student Conference with Administrator
- 2nd Offense: $50 fine with final warning
- 3rd Offense: $100 fine with suspension and/or expulsion from the program
10. Possession of Prohibited Items
- Possession of any of the following is strictly forbidden:
- Tobacco, tobacco products, vaping, juuling, or the like
- Weapons or objects that could be construed as a weapon, including pocket knives
- Any alcoholic beverage or a beverage containing alcohol
- Any controlled substance, “look-alike” drugs, or drug paraphernalia
- Any pornographic materials of any form, including on electronic devices
- Possession can include being found on the student's person, in their car, backpack or any of their personal belongings.
- Non-compliance with this policy is grounds for immediate dismissal for the remainder of the academic year on campus.
- In cases of certain violations above, the police may be summoned. Possession of weapons, drugs, alcohol, or drug paraphernalia will always be referred to the police and will result in suspension and/or expulsion. Searches for such possessions in student’s belongings are allowed at any time by SA Staff to maintain a safe and legal campus environment.
11. Academics & Ethics
Be honest, punctual and present, participating in class, with homework done on time! No plagiarism!
I. General Correction/Discipline
- When advised or warned about an infraction, students will either change behavior/conduct, or they will be asked to leave class(es) and/or campus, with the amount of time “out” (i.e. class period, the day, two weeks, the term, or up to the rest of the academic year) appropriate to the infraction. Such behavior includes, but is not limited to, respect toward adults and peers, clothing/attire, public displays of affection, questionable substances, materials, activities and/or being in wrong location (e.g. areas on campus mentioned previously, going back/forth to vehicle, sitting in vehicle, etc.) between classes, and/or any other matters mentioned above that could cause distraction or harm to students and their educational experience on a SA campus.
- In cases of general misbehavior, an instructor and/or other SA staff member will address and discipline the student. For incidents of repeated or excessive misbehavior, students will be assigned consequences by SA Staff. The following general guidelines reflect the spectrum of possible disciplinary action, from least to more severe. Based on information available and the judgment of SA Staff, appropriate action will ensue.
- Warned/advised and redirected
- Parents notified by letter, email and/or text and possible probation
- Parent Conference with more specific Behavioral Documentation – and probable probation
II. Consistent Unacceptable Behavior
Students repeating consistent unacceptable behavior will have a more specific behavioral contract created to aid in the modification of their behavior. A contract and probationary period are designed to bring about changes in student behavior. If a student fails to meet the expectations set forth in their behavioral contract via periodic assessment, they may face additional disciplinary action.
III. Suspension and/or Expulsion
- Suspension may be assigned for part of a day, whole day, several weeks, one month, or the rest of a term. Parents will be notified of the suspension by email and phone. Parents of suspended student(s) will continue to be required to pay full tuition to SA instructors for the duration of the suspension and term regardless of suspension time.
- Expulsion may occur if probation and suspension do not render changed behavior. Before a student will be considered for re-enrollment, a satisfactory resolution to the problems which resulted in expulsion must be reached with all parties involved. Parents of expelled student(s) will continue to be required to pay full tuition to SA instructors for the duration of the term in which the expulsion occurred.
I have read and agree to comply with standards/rules, consequences, and all guidelines stated above in the Summit Academy Code of Conduct and Discipline Contract for the academic year.
Student Signature Date
Parent Signature Date
Parent Signature Date