Iowa City Eels Swim Club
Fees and Financial Responsibility
Monthly Practice Fees: ICE operates on a twelve month calendar (Sept. - Aug.) and monthly fees pay for coaches’ salaries and general operating expenses. Fees differ according to the swimmer’s practice group. Current monthly fees are as follows (adjustments are made for High School swimmers as well as for Outreach athletes):
Summer College Swimmers
(all fees are seasonal)
Equipment Fees: Chlorine and water are especially hard on necessary swim equipment. This fee supports pool rental, the upkeep of timing equipment, computers, lane lines and any other equipment necessary to maintain the sport. This fee is paid at registration ($150).
USA-S registration fees: ICE is registered through USA Swimming, our national governing body. Coaches, board members, officials, and meet directors must be non-athlete members of USA Swimming. All swimmers must be registered as athlete members with USA-S. For 2019-20, this fee is $74/individual/year, paid at the time of registration. For insurance reasons, swimmers cannot practice until this fee is paid.
Fundraising Fee: Each family is assessed a minimum fundraising obligation amount twice per year: $125 for families with a single athlete, and $200 for families with 2+ swimmers. The fundraising fee is paid two times in one year to coincide with the two competitive seasons (short course (August-February); long course (March-July)). You may participate in team-sponsored fundraisers or simply pay all or part of the fundraising obligation. Balances cannot be carried over from one season to the next. Families are responsible for the full payment of the fundraising fee even if their swimmer withdraws after October 15th for the short course season or May 15th for the long course season.
Volunteer Requirements: ICE requires each member family to fulfill volunteer requirements for the meets we host. If your volunteer requirements are not met, a financial obligation is imposed at the conclusion of each season (short course and long course). The financial obligation is determined by the remaining balance of hours owed times an hourly rate (the rate is set annually by the Eels Board; for 2019-20 the rate is $5 per hour). Please review the Volunteer Expectations document to ensure you are familiar with those requirements and the financial consequences if those requirements are not satisfied. Families are responsible for the full payment of the volunteer fee even if their swimmer withdraws after October 15th for the short course season or May 15th for the long course season.
Late Registration Fee: A late registration fee of $50 will be assessed to any returning family registering after September 25. New families joining the Club at any time are exempt from this fee as are Stroke Clinic participants electing to register for full membership.
Meet Entry Fees: Swimmers must pay entry fees to participate in each meet. The fees are paid to ICE, who enters the swimmers and sends the fees to the host club. You will be invoiced for each meet your swimmer enters. Meet fees are usually about $40/swimmer/meet. Members will be responsible for paying fees for meets they have registered for if they do not withdraw prior to the meet registration deadline.
Payment: Fees are due by the 15th of each month. All swimmers, including Masters, are required to set up autopay for monthly billing. If you choose to pay with a credit card, you will be assessed a 4% finance charge to cover the credit card fees associated with the transaction. To avoid this charge, you may sign up for ACH/Automatic Withdrawal from your checking account. If your bill is not paid in full by the 15th, you will incur a $25 late fee. Please note that registration is paid by credit card and ACH/Automatic Withdrawal must be reinstated as primary method of payment after should that be the preferred method of payment for your family.
Failure to pay the monthly fees for two consecutive months will render that family’s swimmer(s) ineligible to practice or compete until the account is brought up to date.
Withdrawal From ICE: If your swimmer will be withdrawing from ICE at any time after registration and before August 15, 2019, you must complete a withdrawal form and return it to the ICE office at Mercer at least two weeks before leaving the club AND notify the President of the Board of Directors (email@example.com). You will be responsible for all practice, meet, or other fees for 2 weeks following the date this form is received. In addition, families are responsible for the full payment of the balance of their fundraising and volunteer fees even if their swimmer withdraws after October 15th for the short course season or May 15th for the long course season. Emergencies, illnesses, and injuries will be considered when assessing fees due at withdrawal. If you elect to withdraw, please notify the President of the Board of Directors (firstname.lastname@example.org) AND contact your child’s coach -- either Head Coach Don Spellman (351-3336 or email@example.com) or Head Assistant Coach James Davis (firstname.lastname@example.org).
High School Swimmers: Club members who will be spending part of the Fall/Winter (Short Course) Season swimming for their high school are expected to register during the Fall registration period in order to guarantee their spot in a training group and avoid late registration charges. All high school swimmers will pay for their first month of training at registration along with their USA-Swimming registration fee. All high school swimmers will be charged a monthly fee equal to one-third the rate for their training group over the next three months (Oct-Dec). All athletes return to the normal billing rate in January. Volunteer requirements, fundraising requirements,and the equipment fee are unchanged from those listed above.
Outreach (Scholarship) Athletes USA Swimming is committed to providing outreach membership for families in need. The goal of offering outreach membership is to provide opportunities in swimming to economically disadvantaged youth in the United States. Qualified Scholarship Athletes may register using the national fee for outreach membership of $5.00 if both of the following are completed at the time of registration:
● A letter submitted requesting consideration for the USA Swimming Outreach Program.
● Proof of one of the following: a) Reduced/Free School Lunch b) Food Stamps or c) Income level at or below the federal poverty guidelines.
Athletes so qualified are eligible for these benefits from ICE:
● Reduced practice (25% of monthly training group cost and equipment fee; you may petition the Board to reduce the practice fees) & waiver of the Equipment and Fundraising requirements.
● Waiver of entry fees (beyond any and all ISI Splash fees) for all ICE hosted meets.
Athletes so qualified are eligible for these benefits from the Iowa LSC:
● Participation in a season-ending regional and/or championship meet for a flat rate of $5.00.
● Many teams elect to set a participation fee of $5.00 for outreach swimmers when hosting meets during the regular season.
Families of scholarship athletes are still required to meet any and all volunteer requirements. The volunteer requirement does not necessitate out-of-pocket expenditures provided the volunteer requirement is met.
College Swimmers pay all practice fees and equipment fees for the summer season at registration. They have no additional fundraising requirement. College swimmers are asked to volunteer at Eels hosted meets that occur while they are training with us, unless they are competing in those meets. Swimmers not already registered with USA-Swimming for the current year must also pay the USA-S registration fees at registration.
Masters Swimmers do not have fundraising or USA-Swimming obligations, but they will be assessed an equipment fee of $150 at registration. Masters must register with US Masters and provide proof of registration each year. Masters swimmers must also set up autopay for monthly billing.
Updated July 31, 2019