Agenda - January 2019

Meeting of the Library Board of the Hamilton Public Library

9 January, 2019 - 4:00 p.m.

Presiding: Katie McDevitt

Present: Katie McDevitt (Board President), Travis Olivera (Library Director), Kristin Jeter (Assistant Director), Sarah Dunlay, Susan Beattie, Larry LeClair, Tiffany Horn, David Hopper (Friends President)

Absent: Sean Nevison (Village Liaison), Maureen Wallace, Carolyn Gowan

1. Call to order: 4:05pm

2. Discussion with public or employee visitors none

3. Review & Approval of minutes from December 12, 2018 **approved (Larry L, Sarah D)

4. Treasurer’s Report

1. 1a-2019 **approved  (Larry L, Tiffany H)
2. 1b-2019 none
3. Action on Bills
4. 2018-2019 Budget Line Modifications (FR6) **approved (Larry L, Susan B)

5. Library Director’s Report

1. Statistical Reports

1. Programs
2. Circulation
3. Bills/Income

2. Incident Reports (when applicable) none
3. Outreach: Outreach Mini-Grant; Town of Madison Meeting; Letters for financial support sent to Brookfield, Lebanon, Georgetown, and Madison; HAARC Group; Bullet Aid from Sen. Valesky; Seuss Saturday Prep Begins!
4. Staff Trainings/Meetings/Conferences - upcoming staff meeting in February

6. Village Liaison’s Report Sean was Absent

7. Friends of the Library Report - Library newsletter to go out end of April 

8. Committee Reports

1. Personnel (Maureen Wallace) Nothing to report
2. Finance (Carolyn Gowan) Spoke about this in new business
3. Building and Grounds (Susan Beattie) - Spoke about fall cleanup and will be asking about new thermostats.

9. Unfinished Business

10. New/Ongoing Business

1. 2019-2020 Budget ** approved (Larry L, Susan B)
2. Holiday Pay for FT Employees (Personnel Issue)**approved (Larry L, Susan B) Will amend Employee Benefits Policy to list Holidays
3. Staff Wage Increases for 6/2019 - Spoke about 3% increase
4. Bathroom Signs - Continuing with existing bathroom signs for now
5. Madison County Bullet Aid - County Aid for tech position/Digital Coordinator for one year to serve 10 Madison County Libraries for Public. Program and Events Coordinator position will remain at 20 HRS/week.
6. Current Committees/Members - Same

11. Communications none

12. Announcements and Adjournment ** approved (Tiffany H, Larry L)

       Next meeting is on February 13th at 4:00 p.m.