Special Rule of Order for Virtual Election Meetings
These special rules of order regarding virtual election meetings will supersede the Democratic Party of Oregon’s Standing Rule 4 and will be in effect for the duration of the COVID-19 Pandemic.
Procedure for Virtual Election Meetings
- Prior to the start of the meeting, the Chair will appoint a temporary parliamentarian.
- Prior to nominating and seconding speeches, the Chair will read the list of candidates who have filed for office, and ask if there are any write-in candidates before closing the nominations.
- Open the floor for nomination speeches.
- Nomination speeches may be no longer than two minutes per candidate.
- The candidate must notify the DPO no later than 24 hours in advance who will be issuing their nominating speech.
- There will be no seconding speeches.
- Invite nominated candidates to speak.
- Candidates speeches may be no longer than five minutes.
- Explain election rules
- Once candidate speeches have concluded and the Chair has issued any closing remarks or instructions, the meeting will recess for the balloting period to begin. The meeting will be considered adjourned by the Chair once final election results are announced to the State Central Committee via email.
- Ballots will be emailed to all elected delegates and alternates through our secure online voting system. Alternate ballots will only be counted in the instance that a delegate's vote is not cast. Within 30 minutes of a round of balloting concluding, the DPO will send a list of all Delegates who did not vote and all alternates who DID vote to the County Party Chair, who will have 1 hour to respond notifying the DPO which alternate's vote should be counted. If a county party does not respond, alternates will be slated in the order in which they appear on the official DPO roster, which is sent out to the county party prior to the meeting.
- Each ballot must be electronically signed by the voting members of the State Central Committee casting their ballot, in order to comply with DNC rules.
- Rounds of balloting will last no less than 1 hour, and no more than 72 hours. DPO staff will be responsible for determining the length of the balloting periods based on the number of candidates filed. The length of the balloting periods will be announced before the first round of electronic ballots are sent. Balloting windows that are less than 24 hours will not be scheduled to occur overnight.
- A majority of the delegates (and those acting as delegates) voting is necessary to elect.
- All ballots are to be counted.
- Counting of ballots
- The results of the first round of balloting will be announced. If no candidate receives a majority, any candidate who receives less than 10 percent of the total vote cast, and the candidate who receives the fewest votes shall be eliminated from the second and successive ballots until a majority is reached. If there are only two candidates, the central committee will re-vote, with both candidates on the ballot, until a majority is reached.
- Any candidate wishing to inspect the ballots for any race may request a list of voters casting ballots and copies of ballots cast. A voter may volunteer to have their name kept on the ballots when disclosed to candidates. Otherwise their name shall be removed from the ballot before disclosure.
- Anyone wishing to inspect the ballots after the election for any race must submit a letter to the Executive Director of the DPO within seven days of the election. The decision whether to allow the inspection will be made by the Executive Committee before the next meeting of the State Central Committee.
- The Party will use a balloting system that allows voters to confirm the accuracy of their individual votes via receipt.
- DNC members
- Oregon elects three DNC members. No more than two of them can be of the same gender.
- The order of speeches by candidates for DNC member shall be determined by lot.
- All candidates for DNC member shall be listed on one ballot.
- Each eligible voting member casts three votes, one vote for each of the three candidates of their choice.
- The winner(s) of the first ballot will be the candidate(s) who receive a majority.
- If three candidates win a majority of the votes on the first ballot, they are declared elected, as long as that election does not result in the DNC membership being all of one gender.
- If there are still DNC members to be elected after a first ballot, a second ballot will be cast. After removing the name(s) of any candidate(s) elected on the first ballot, the second ballot will consist of the remaining top finishers from the first ballot, equal to twice the number of DNC member positions still remaining to be elected.
- For example: If one DNC member is elected on the first ballot, and there are still two DNC members to be elected, the second ballot will contain the names of the second through fifth finishers, provided that all gender categories of filed candidates are represented.
- If the first ballot results in three people of the same gender each receiving a majority, the two people with the highest number of votes will be elected. If the first ballot results in two people of the same gender being elected, the second ballot will contain the names of the top two finishers of a different gender category to those who were elected.
- Democratic Party of Oregon Officers
- The retiring Chair shall officiate at the meeting unless a candidate for re-election. If a candidate for re-election, the Chair shall appoint someone who is not a candidate for an officer position to be the Presiding Officer at the Organization Meeting.
- Nominations and speeches for officers shall occur in the following order: Chair, Vice Chairs, and Secretary.
- If the Chair is Male or Non-Binary, on the first round of balloting for Vice Chair, only female candidates will be listed.
- If the Chair and female Vice Chair are of different gender categories, the second Vice Chair position may be held by a candidate of any gender, so all genders will be included on the ballot for this position.
- If the Chair and Vice Chair are both females, only people who do not identify as female will be included in the election to fill the other Vice Chair Position.