Minutes - July 2019

Meeting of the Library Board of the Hamilton Public Library

10 July, 2019 - 4:00 p.m.

Presiding: Katie McDevitt

Katie McDevitt (Board President)Susan Beattie, Travis Olivera(Library Director),Sean Nevison(Village Liaison), Maureen Wallace, David Hopper( stepping in for Diane Finch  Friends President), Lynne Kvinnesland,  Tiffany Horn                        

Absent: Larry LeClair

1. Call to order  4:05pm

2. Discussion with public or employee visitors none

3. Review & Approval of minutes from June 2019  **Approved(Susan B., Tiffany H.)

4. Village Liaison’s Report updates on the resurfacing of RT 12b, crosswalks, sidewalks, signs etc.  Important meeting scheduled for 7pm 7/17/19.  Everyone encouraged to attend if possible.  

5. Friends of the Library Report (David Hopper substituting for Diane Finch)  The friends have funded the installation of a new projector in the community room.  There are more steps to completing the process still in the works. The Friends purchased passes to the Everson Museum, some outside furniture and patriotic bunting for the side/back entrance to the library.  Thanks Friends!

6. Committee Reports

1. Personnel (Maureen Wallace)  no updates on new policies this month

1. Assistant Director Search   a hiring committee has been formed and interviews are happening.  A total of 4 candidates will be interviewed and a new assistant director will hopefully be set to start sometime in August.

2. Nominating (Susan Beattie)

1. New Trustees  **Approved(Susan B., Lynne K.)

1. David Hopper
2. Jill Dinski
3. Lauren Walsh

                                  ii.        Officers for 2019-2020 **Approved(Katie M., Maureen W.)

1. Katie McDevitt - President
2. David Hopper - Vice president
3. Maureen Wallace - Secretary
4. Larry LeClair - Treasurer

3. Finance (Larry LeClair) (Travis filled in for Larry)

1. 7a-2019  **Approved(Susan B., Lynne K.)
2. 7b-2019
3. Action on Bills-  Checks for second SRP in Lebanon
4. CD Renewals/Transfers - CDs have matured and paperwork filled. We now have the following CDs:

1. Account Number: 3340000006 starting balance of $34,086.03 - 13 month CD at 1.1037% interest
2. Account Number: 3340000007 starting balance of $55,275.87 - 55 month CD at 2.956% interest
3. Account Number: 3340000075 starting balance of $52,229.59 - 35 month CD at 2.22% interest

4. Building and Grounds (Susan Beattie)   -  it was suggested that we might use some of the Elanor Ross money to work on the landscaping along the side of the building and to replace a dead bush out front.

7. Library Director’s Report

1. Statistical Reports

1. Programs   SRP is in full swing!
2. Circulation “Items circulated” was down from last year, but SRP started later this year because school was insession until the very end of June. Travis and the board did a little brainstorming to think of new ways to get numbers on the rise again.
3. Bills/Income - there were some donations - Rotary gave about $650.00 toward books, also the Town of Hamilton donated some money.

2. Incident Reports (when applicable) - none
3. Outreach: TO/KJ - 7/2 - Lebanon Summer Reading Program  (first time having a second SRP)  8 kids and 15 total people participated in this event working with slime making and using the Codapillars.
4. Staff Trainings/Meetings/Conferences:

1. Diana: 6/12, 6/19 - STEM in Preschool Library Programs Webinar (two dates); 6/14 - After School Program Meeting at HCS; 6/20 - Lunch Bunch at Utica Public Library
2. Travis: 6/13 - Rotary; 6/17 - Mentorship, Madison County Children’s Camp Cleanup; 6/18 - HBA Board Meeting; 6/20 - Rotary; 6/24 - Friends of the Library; 6/27 - Census 2020 Working Group, Oneida County Health Department Grant Info Session; 6/28 - HACC; 7/3 HBA
3. Summer youth volunteers -  Two 14 year old boys are working Monday-Thursday, 6 hours a day.  SO far all is working well.
4. Sunscreen dispenser - paid by a grant for cancer prevention.  **need a policy for this.

8. Unfinished Business - none

9. New/Ongoing Business

1. Employee Request: Update Dress Code to include shorts The Board proposed to amend the policy immediately to: remove the term “shorts” and to include all volunteers.  Travis will rewrite the policy.  **Approved(Susan B., Tiffany H.)

2. NYS Construction Grant restored to $34 Million - paperwork has been filed for grant application.  Deadline is August.
3. Jeter Resignation - Board accepted Kristin’s letter of resignation.  **Approved( tiffany H., Susan B.)
4. New Projector  Thanks to the Friends for the new projector.  Still need to fix the HD hook up.
5. Work Permit - Story Room  A permit has been posted for work to be done on the Story Room.  Work includes new cabinets being installed, painting and furniture.

10. Communications

11. Announcements and Adjournment  **Approved(Susan B.)

       Next meeting is on August 14 at 4:00 p.m.