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January 2020 Minutes
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Minutes - January 2020

Meeting of the Library Board of the Hamilton Public Library

8 January, 2020 - 4:00 p.m.

Presiding: Katie McDevitt

Katie McDevitt (Board President), Susan Beattie, Travis Olivera (Library Director), Larry LeClair, Diane Finch (Friends of the Library), Jill Dinski, Lauren Walsh, Liza Taylor (Assistant Director), David Hopper, Sean Nevison (Village Liaison), Tiffany Horn, Lynn Kvinnesland

Absent: Maureen Wallace

  1. Call to order 4pm

  1. Discussion with public or employee visitors None

  1. Review & Approval of minutes from December 2019 **Approved (Larry L, David H)

  1. Village Liaison’s Report Lake Moraine Meeting coming up regarding Dam. A few light bulbs in Library building need to be replaced.

  1. Friends of the Library Report Chair Raffle, still 15 tickets left to sell to break even. Ends Feb 21st. Next meeting is now the 13th of Jan. Events past include staff party, Grinch Event and upcoming are Movie Club and Cupcake Decorating.

  1. Committee Reports
  1. Personnel (Maureen Wallace)
  1. Ahrens Resignation
  2. Appointment of Library Aide
  1. Caleigh Tuttle at $11.80/hour **Approved (Larry L, David H)
  2. Open Position - For Dan’s position. Link on website for Part Time Library Aide (Circulation Staff)
  1. Nominating (Susan Beattie)
  2. Finance (Larry LeClair)
  1. 1a-2020 **Approved (Larry L, Susan B)
  2. Action on Bills ** The Board Audit of Claims numbered 67 through 81 covering the period of November 30, 2019 through January 6, 2020 in the total amount of $1,738.85 was Approved (Larry L, David H)  
  1. Building and Grounds (Susan Beattie) Erik Ingraham installing shelves in craft room soon.

  1. Library Director’s Report
  1. Statistical Reports
  1. Programs
  2. Circulation
  3. Bills/Income
  1. Incident Reports (when applicable)
  2. Staff Trainings/Meetings/Conferences/Outreach:
  1. Diana: 12/10 - CARTWheels
  2. Travis: 12/12 - Community Outreach Forum, CARTWheels, Rotary, Meeting with Darla Perry (CNS); 12/13 - Interview; 12/17 - Interview;  12/18 - CARTWheels; 12/23 - Bookmark delivery, Exit Interview w/ Ahrens, Kilts; ⅙ - Friends Meeting, HACC Meeting; 1/7 - Finance Committee Meeting
  3. Liza: 12/16 - Webinar, “New Books for All Ages” by State Library of Iowa
  4. Staff: 12/23 - Staff Holiday Party

  1. Unfinished Business
  1. Remote Summer Reading Program Progress Report Applied for  a grant again for summer reading. Happy with plans for Brookfield and Lebanon (might collaborate with Waterville?).  Looking into assistance for this from Colgate Intern.
  2. Employee Benefits Policy Personnel Committee will set date to meet soon
  3. Scrap Paper Social Discussing still.  How is the success of this measured?

 

  1. New Business Board of Education Requirement for Trustees?

  1. Communications None

  1. Announcements and Adjournment 4:40pm **(David H)

Next meeting is on February 12 at 4:00 p.m.