Fiscal 129: MEAL CHARGING POLICY

The Manchester School District recognizes the importance of good nutrition and shall take all reasonable steps to ensure students have access to school meals.

These steps include providing access to applications for Free and Reduced Price meals for those families that qualify. Application forms will be sent home at the beginning of each school year, posted on the District’s website, and available from each school’s main office. Applications are accepted and processed throughout the school year.

The meal payment and charging policy is as follows:

Elementary School:

Elementary school students prepay for daily meals via cash, check or online payments.  Letters will be sent home with students each week letting the parents know that their child has a negative or low account balance. Collection letters will be mailed from the central office when student balances are at the negative $20.00 level.  If a student at one of the elementary schools has a negative balance on their account the student will receive an alternate meal. Parents will be notified five days prior to the serving of the alternate meal.  The alternate meal consists of cereal and 8oz of milk.  The student account will be charged $.50 for the alternate meal.  Students will receive the alternate meal until the negative balance has been cleared. Students with a negative balance will not be prevented from making cash transactions.  The District will not take a student’s money to pay a negative balance when they attempt to make a cash transaction. Students will not be permitted to make a la carte purchases on account.

               

Middle and High Schools:

Middle and High School students prepay for daily meals via cash, check or online payments or pay cash at the point of service. Middle and High School students will be allowed limited credit. Students may charge up to three lunches. The third time a student  comes to the cash register with a tray of food and has no money on account , the student will be fed and informed that they will need to pay the balance due before they can receive additional meals. The student will also be given an eligibility application to take home and will be instructed on the application process.  Students with a negative balance will not be prevented from making cash transactions.  The District will not take a student’s money to pay a negative balance when they attempt to make a cash transaction.  Students in this case will be reminded that they owe money on their account. Students will not be permitted to make a la carte purchases on account

Uncollectable Debt:

At the end of the school year, the Food Service Department will provide a list of student accounts with negative balances in addition to an invoice to the School District Business Administrator (BA). The BA will direct the Accounts Payable Department to transfer funds from the General Fund to the Food Service fund for the entire amount of the invoice. The debt now belongs to the School District.

The School District will continue to attempt to collect the debt from the various households. The School District will require a partnership with Food Service to help in the collection process. Any payment made by the household to the District will be deposited back into the General Fund. If the household submits payment directly to Food Service, Food Service will transfer the money back to the General Fund.

Finance Committee: 12/14/15

First Reading Coordination: 1/11/16

Second Reading and Adoption BOSC: 1/25/16