Online meeting & event guidelines
Following these suggestions will help make your online meeting or event participation as efficient as possible:
- Use the best internet connection available to you. Wired connections are usually better than WiFi.
- Join the meeting from a quiet space where you will not be disturbed by noise, phone calls, colleagues, etc.
- Use a headset or a microphone that doesn't pick up noise from the room. Adjust your microphone input volume (instructions for: Windows 7 or macOS).
- Mute yourself when you’re not speaking. (There are keyboard shortcuts to make this faster.)
- Having a webcam is optional but it’s nice to see everybody especially if the event is being recorded.
- Install & test Zoom in advance of the meeting (see below for details).
- Stop applications that might be consuming bandwidth (Dropbox and Google Drive syncing, downloads, etc.)
- Join the meeting 5 minutes early, so that we can work out any technical issues.
Install & test Zoom
We use Zoom for consortial events and meetings, which requires installation on your device.
- Download Zoom prior to joining (you only need to do this the first time):
- Test your system to minimize technical issues.
Note: while it is possible to access Zoom on a computer without the plugin, it’s less reliable and should only be used as a last resort. Hosts must use the Zoom plugin/app.