GOVERNING BOARD Minutes

Meeting of July 10, 2011 (Sunday) at 2:00 to 4:00 PM

This meeting was held at AFCS school site, 4001 El Cajon Blvd., San Diego, CA 92105

CALL TO ORDER

Roll Call             Frank Walker, Board President        

                            Angela V.Rieta, Board Secretary___

Magdalena Tavasci, Member        

Yesenia Huerta-Ruiz, Member______

Christina Stevens, Member______

All Board Members Present, Jan Perry – Present, Sandra Martinez - Absent

Jan Perry, Co-Founder & Charter Director____

Sandra Martinez, Co-Founder & Administrative Consultant____

Meeting called to order at 2:15pm

REGULAR SESSION

I.        Welcome/Call to Order  by  Frank Walker, President

(Acknowledge resignations from Frances Perez & Nancy O’Barr)

II.        Approval of Current Agenda ( Motion__Rieta__ Second__Huerta-Ruiz__ Ayes__

Nays__Abs__)

III.        Approval of Minutes from previous meetings: ( Motion__ Second___Ayes__ Nays__Abs__)

Tabled until August 2011 board meeting

IV.        Resolution to Approve Christina Stevens (Parent) as a new Board Member.

Christina a full-time mom coming from Innovations Academy.  She has a child going into 3rd grade.

V.        Charter Update: Modifications of School Site, Recruitment, Registration, Lunch Contract  and

Teacher Interviews/Lesson Demonstrations (Perry & Martinez)

So far, we have recruited approximately 85 students. City Heights Prep, a school that was approved by SDCS in February has decided not to open. They are sending us about 30 6th grade students. Have hired assistants/office staff/Arts in the Afternoon teachers (flamenco – Vivian, art – Angelica, choir). Sandra sending letter to City of San Diego Parks and Recs for permission to use Teralta Park for occasional recess and P.E. activities.

VI.        Presentation of VEBA Insurance by Mike Smith – discussion for voting

Bob Whiting – VEBA Ombudsman gave presentation on insurance. The board president has agreed to sign the letter of intent so that VEBA can vote on July 20, 2011 to authorize AFCS to become part of the VEBA network.

VII.        “Advanced Placement Capital” Charter Loan –discussion for voting

District will be giving us $34,000.00 sometime in August based on our number of students. AP Capital will be loaning us $90,000.00 to pay expenses.  We will have to pay back the loan with an interest payment of $7,000.00. We are supposed to be receiving our Charter School Implementation Grant of $225,000.00 and is expected to come in October.

VIII.        Lease Agreement for School Site-discussion for voting

AFCS is leasing 5,814 square feet of space at 4001 El Cajon Blvd., San Diego, CA 92105.  It includes 3 classrooms downstairs and 4 classroom upstairs and the monthly lease fee is $9,883.80 with a deposit of $14,825.80. Lease needs to be signed as soon as possible so that he can start building construction/maintenance.

Points of Clarification:   First right of refusal to renew lease at end of 36 month term

                        Right to sublease

Motion – Magdalena Tavasci   Second  - Yesenia Huerta-Ruiz  Ayes (all)

IX.        Create yearlong calendar for future Board Meetings

X.        Action Items:

1. Approval of VEBA Insurance for AFCS
2. Approval of Revolution Foods Contract  -  $3.00 per meal until approved for National School Lunch Program; Revolution Foods can put a link on AFCS website to pay for lunch for those that don’t quality for free/reduced lunch. We will need to purchase some bowels/plates/silverware to serve/eat foods at a later time.  Motion – Magdalena Tavasci  Second  - Christina Stevens
3. Charter Loan Approval
4. Lease Agreement for  School Site Approval
5. Yearlong Calendar for Board Meetings

PUBLIC HEARING

This is the appropriate point in the meeting for any members of the audience to speak on matters of special interest or concern not on the present agenda. If they wish to address the Board, they are requested, prior to the meeting, to submit to the Secretary of the Board their names and the subject on which they wish to speak. Time is limited to three minutes for each individual.  Individuals wishing to comment on items on the present agenda may do so during this portion of the meeting. Complaints about specific personnel are not appropriate for public session. Please submit any complaints to the Board Secretary in writing.

CLOSED SESSION

____________________________________

RECONVENE TO OPEN SESSION

Report on Closed Session

__________________________________________________

ACTION ITEMS:

Action Item #1:   Approval of VEBA Insurance for AFCS  

                               Motion____ Second____ Ayes____ Nays_____Abs____

Action Item #2:   Approval of Revolution Foods Contract  

                               Motion____ Second____ Ayes____ Nays_____Abs____

Action Item #3:   Charter Loan Approval  

                               Motion____ Second____ Ayes____ Nays_____Abs____

Action Item #4:   Lease Agreement Approval (for school site)

                               Motion____ Second____ Ayes____ Nays_____Abs____

Action Item #5:   Yearlong Calendar for Board Meetings

                              Motion____ Second____ Ayes____ Nays_____

ADVANCED PLANNING

The next regularly scheduled Board Meeting is to be held on:
August 14, 2011 at 2pm at the school site.

Attorney Stephen Gordon will talk about: 1) Fiduciary Duties 2) Conflict of Interest 3) the Brown Act and 4) Board Meeting Confidentiality.  Please make all efforts to attend.  Thank you.

ADJOURNED at 4:05pm

Will put motion to elect a treasurer of the board at the next meeting. Will put that on the August agenda.

Meeting Schedule

Regular Board Meeting - Sunday, August 14th at 2pm

Back to School BBQ - Saturday, August 28th at 1pm

Regular Board Meeting Sunday, September 11th at 2pm

Regular Board Meeting – Sunday, October 16th at 2pm

Regular Board Meeting – Sunday, November 13th at 2pm

No Regular Board Meeting in December

Regular Board Meeting – January 22nd at 2pm

Regular Board Meeting – Sunday, February 12th at 2pm

Regular Board Meeting – Sunday, March 11th at 2pm

No Regular Board Meeting in April

Regular Board Meeting – Sunday, May 6th at 2pm

Regular Board Meeting – Sunday, June 10th at 6pm