Contacts Basics:

Auto-complete, the contacts picker, & adding personal contacts


About your contacts

You Google Apps account includes a Contacts Manager—an online address book. The contacts in Contacts Manager fall under one of the following two categories:


Auto-complete address entry

Google Apps contacts manager knows the addresses of all your personal contacts and all F&M FPS and students, mailing lists, and so on. In addition, it automatically remembers email addresses of other people outside of F&M with whom you've corresponded. Therefore, when you start typing an address in an email message or meeting invitation, the addresses of personal contacts, employees, and anyone with whom you've corresponded automatically appear. For example:


The contacts picker

The contacts picker lets you select any of your personal or institutional contacts when composing an email message. With the contacts picker, you can search for contacts using auto-complete address entry or by browsing the list:

To access the contacts picker when composing and email message:

Click the To: link:


View your personal contacts

1. Log in to Google Apps.

2. Click Contacts on the left or at the top of your window.

Your Contacts Manager appears. For example:

Your default contact groups:

You'll see your contacts organized into these three default groups.

Click the group name to see the contacts it contains:

You can create your own contact groups to organize your contacts and to quickly enter multiple email addresses in email messages and meeting invitations. See the guide "Create Contact Groups."

To view details about personal contacts:

In your My Contacts group, select the checkbox for the contact.

To view details about institutional contacts:

1. In the Search Contacts box, type part or all of the name of the contact. A list of possible matches appears.

2. Select the contact.


Add a personal contact

1. Open Contacts Manager.

2. Click the New Contact button in the upper-left corner of the contacts manager:

3. Enter your contact's information in the fields. For additional fields, click Add.

4. Click Save.

Note: Each time you reply or forward an email message, or move a message from the Spam folder to your Inbox, contacts manager adds the email addresses to the Suggested Contacts group in your Contacts Manager.