Vestry Minutes

2017

The Episcopal Church of St. Andrew – New London, NH

Vestry Meeting Minutes

16 May 2017, 5PM

Attending: Bruce Avery, Harvey Best, Joe Daly, Marni Eaton, Mark Kellett, Jay MacLeod, Becky Rylander, Peter Ruth, Kelly Sundberg Seaman, Barbara Smith, Greg Vogt, Ellen Yenawine.

Absent: Lisa Kelly, Judy Wallace.

Jay opened the meeting with a prayer at 5PM.

The April Vestry minutes were presented and approved as a true and accurate record of the meeting.

Buildings and Grounds: Harvey reported that HR Clough will install 2 three ton air conditioning units in the church on May 22 and 23. Mark Kellett will inquire about air-conditioning for the parish hall.

The outside of OSA has been cleaned up and the debris has been hauled away. Thank you to Mary, Mark, Rosie, and Harvey. The inside is clean too and there was little to no signs of the bats.

Harvey asked for and was given approval to reseal and repaint the driveway. The $3500 is in the budget.

Epiphany: Kelly reported that the Bishop’s Committee would be meeting on June 7th to discuss plans for Epiphany. Kevin Nichols will be there as well. One of the items for discussion will be a change in the time of worship as well as possible changes to the worship area. Another plan is to reach out to younger people through music, especially through the Upbeat Music Summer Camp that will include students from St. Andrew’s and Epiphany. A grant request is being made to “Our Kids” in the diocese to help fund this program. Kelly and Jay will be looking for lay volunteers.

Finance: Peter passed out the ledger to budget report. Our income is falling a little short this month. Under expenditures we have made 2 pension payments out of the 4. Line 6650 is high due to an unexpected computer repair. Line 8150, Altar Guild, is high also, but will probably be fine. Line 5410 is over but the premium has been paid. He also gave us an accounting of our 3 accounts with a comparison of our financial positions on Dec. 31, 2016 to April 30, 2017.

Worship: Kelly gave feedback to our pro and con comments about Easter. There were 100 at the early service and 300+ at the 10AM. In order to do a good job at nurturing the faithful and forming new disciples, what should we do next year?

·         Add another service

·         Have a baptism at each service

·         Make sure the parish hall is ready for worship (with flowers)

Summer worship: The decision was made to have only 2 services from Father’s Day to Labor Day. There will be no 5PM service on Saturday. Instead the 8AM service at OSA will be a spoken service and the 10AM service at Gould Road will be All Age with music. Jay is also going to have the Memorial Weekend services honor those who died serving the USA in wars. Taps will be played and the bell will be tolled.

Stewardship: Bruce passed out a Stewardship Status report for us to look at and we will discuss it in June.  The transfer of the leadership to the Edwards is under way.

Mission Action Plan: The next step is to match the goals to parishioners who will take the lead to accomplish them. More will be done on this in June. It is important that the whole church must participate if we are to be successful. Ellen is going to talk to Janet about retraining the Greeters.

Phillips Brooks plans: There will be a special leaders retreat as well as 2 group overnights on July 11-12 and July 24-25. One of the groups will come from another neighborhood in Dorchester.

Christian Formation: Kelly reported that EfM is raising the tuition next year so it might be nice to match the diocesan support and put that in the budget for next year. Kathleen may offer another course this year.

Summer Fair: Harvey reported that plans are under way and an organizational meeting will take place between the services on June 4.  The tents have been reserved and the signage permission forms are ready to be submitted to the town. Someone has volunteered to run the plant sale this year. Harvey needs volunteers for the set up and take down.

Website: The launch date for the new site is May 24, 2017. The vestry thanks Rebecca for all of her work.

Photo Directory: Bruce has been in touch with Life Touch. There will be no impact on Shelly and no cost to the church or to anyone to have their picture taken. Bruce will need help at the door the day the pictures are taken. The directory can be updated when there are 15 new people.

St. Andrew’s Story Seekers: Joe has interviewed Hank Otto and Kate has interviewed Priscilla Ohler.

The meeting was adjourned following a moment of silence and then our mutual blessing.

Respectfully submitted,

Marni Eaton, Clerk

The Episcopal Church of St. Andrew – New London, NH

Vestry Meeting Minutes

18 April 2017, 5pm

Attending: Bruce Avery, Harvey Best, Joe Daly, Marni Eaton, Mark Kellett, Lisa Kelly, Jay MacLeod, Becky Rylander, Peter Ruth, Kelly Sundberg Seaman, Barbara Smith, Greg Vogt, Judy Wallace, Ellen Yenawine.

 Kelly opened the meeting with the prayer for mission found on page 101 BCP.

She then passed out index cards so that we record our memories of the various Easter services at St. Andrew’s and Epiphany. These thoughts will be helpful when it is time to plan next year’s Easter services.

Marni presented the minutes from March. It was moved and seconded to approve them as a true and accurate record of the meeting. The motion passed.

Jay announced the Pastoral Care workshops that will take place on the 4 Wednesdays in May from 10am until noon.

Peter read a statement for the record:

                After a discussion with the finance committee, vestry and the Executive Committee, I transferred $50,000 from the Capital One account into the Diocesan Investment account, starting a new account labeled the St. Andrew’s reserve account.  This new account is being kept separate from the endowment. (Our fair share has already been paid on these funds.)

Jay reintroduced our work from the retreat. We went over the goals for” Serving our neighbors near and far”.  The goals were specific but needed to be tweaked so that they would be measurable and timed.  We also added a few more. We then broke into 3 groups and worked on the other 3 areas for 45 minutes.

At the end of that time we regrouped and shared our work. The task of tweaking what we did will be done by the wardens and clergy and then presented to the congregation.

Jay thanked us for our vision and work. After a time of silence, we blessed each other with the grace.

 The meeting was adjourned at 6:30pm.

Respectfully submitted,

Marni Eaton, Clerk

The Episcopal Church of St. Andrew – New London, NH

Vestry Meeting Minutes

21 March 2017, 5pm

 

Attending: Bruce Avery, Harvey Best, Joe Daly, Marni Eaton, Mark Kellett, Lisa Kelly, Jay MacLeod, Becky Rylander, Peter Ruth, Kelly Sundberg Seaman, Barbara Smith, Greg Vogt, Judy Wallace, Ellen Yenawine

Kelly opened the meeting with a prayer.

The minutes from the Vestry meeting in February were presented by Marni and approved as an accurate record of the meeting.

Bruce presented the annual report metrics and reminded us that historical information tells the story of the parish. We are grateful to Bruce for his work compiling this data for us.

Jay mentioned the following updates to our worship services:

·         The Bishop is coming to all 3 services the weekend of March 25 and 26

·          Stations of the Cross at Epiphany on 31 March at 12 noon

·         Good Friday ecumenical service with Sarah Marean preaching

·         Holy week – please make it a priority – Baptisms at both Easter services

Finance: Peter presented the ledger to budget report for the first 2 months. Our expenditures are at 16% (on target) and our income is at 24% (distorted by pre-paid pledges). He feels we are off to a good start.

The Parochial Report has been completed and sent to the diocese. Peter thanked Mark Kellett for his work on the report. Our Fair Share is up $366 per month from 2016. (We budgeted $70,000 and our new amount is $70,866. We paid the old amount Jan-March.) The Parochial Report asks if you have had an audit and the answer should be “yes”. It helps to give a comfort level that all is going correctly. The motion was made and seconded to retain Rowley to do the financial review again this year with the cost not to exceed $4500. The final question was “What is good practice for a church our size to have a full audit?”

Buildings and Grounds: Harvey has one estimate for air conditioning and will be getting 2 others. The vestry decided to allow Harvey to choose the contractor and hopefully have the air-conditioning in place in the church by Father’s Day. The cost is not to exceed $20.000.

The water bill for April 2016-November 2016 was $864. The bill for the same period the year before was $200. Was the water left on overnight or was this just the result of a dry summer and all the new planting? Either way, we all agreed that the grounds are beautiful.

Harvey is going to buy new runners for the hallway for $300. He also reported that there is a ceiling tile in the hallway that is damaged. Harvey has tried to patch it unsuccessfully. He is going to look into other options. Mark and Joe have offered to help and do the project in-house. They will decide what to do and when to do it and then ask for other volunteers.

Christian Formation:

·         EfM is going well. The heart and soul of EfM is theological reflection and recognizing the work of the divine in your life.

·         Lenten Bible study is going well too.

·         Eastertide: weekday morning workshops are being planned. One will be on planning your own funeral. Another will be on delivering care.

·         George Sutherland requested that we have a speaker on the Palestinian perspective of the Holy Land. Jay is coordinating this.

·         Cricket Cooper is returning to New London for a book signing on April 20th. Her book, Chemo Pilgrim, is about her 18-month journey following a cancer diagnosis.

·         Kids 4 Peace is happening this summer and 2 of our young middle-schoolers will be going.

·         Vestry Retreat: planned for April 1, (now April 10 due to the weather) will take place in Newport at Epiphany. The focus will be to create a mission action plan. We will develop SMART priorities for the next 5 years-

specific, measurable, attainable, resourced, timed

 

Epiphany update: They have been given a fair share adjustment. Mission Resources is asking for clarity on the partnership with St. Andrew’s.

 

Phillips Brooks summer plans: 2 overnights are scheduled: July 11 and 12, and July 24 and 25. Campsites (1,2,10) have been reserved. It is possible that another camp may participate.

Ellen reported that St. Andrew’s Middle School Youth Group raised $1900 for refugees. On May 7th there will be a showing of a film about refugees for interested adults and middle school students at the first Baptist Church at 11:30am. At 2 o’clock the same day and the same place, Michael Salo will receive his Eagle Scout badge.

 

Following a moment of silence, we blessed each other and the meeting was adjourned at 6:45pm.

 

Respectfully submitted,

Marni Eaton, Clerk

 

Episcopal Church of St. Andrew - New London, NH

Vestry Minutes

21 February 2017

 

Attending: Bruce Avery, Harvey Best, Joe Daly, Marni Eaton, Mark Kellett, Lisa Kelly, Peter Ruth, Becky Rylander, Kelly Sundberg Seaman, Greg Vogt, Judy Wallace, Ellen Yenawine.

Absent: Jay MacLeod, Barbara Smith

Kelly opened the meeting with the Collect for the 8th Sunday after Epiphany, found on page 216 of the BCP.

Becky welcomed our new members and gave all of us a copy of “A Vestry Covenant” which is found in the Vestry Resource Guide.

Marni presented the minutes from the January meeting. Harvey made the motion to accept them. Mark seconded the motion and the motion passed.

Peter presented the ledger to budget report for January and commented that 2 items not on there were the prepaid pledges ($54,350) and grant money ($25,650) which have been received.

Becky also commented that the Outreach budget has been realigned and will be spelled out at another time.

Kelly spoke about the Vestry retreat that would take place from the early morning through lunch on a Saturday. April 1 is the date that was chosen with the place still to be determined.

Ellen brought us up to date on the Junior High Youth Group, which meets with the Baptist Church Youth Group. This year the focus has been on refugees – a subject chosen by the students.  Their learning culminates with refugee simulation activities on March 11. A flier will be in the bulletin to make the whole parish aware of these activities. The students will be looking for sponsors and all money received will then be donated to support refugees and the students will decide where to send the money. On March 5th, between the services, the youth group will share an extraordinary film on the plight of refugees. Ellen and Gardner have enjoyed working with Steve Allenby from the First Baptist Church and Jeff McGuire is responsible for getting the film.

Becky spoke about church communications. It seems that not everyone is receiving the church email blasts. A notice will be in the bulletin asking people to check their emails and, if they are not receiving any from the church, to let Shelly know their correct email or if they do not have email, let Shelly know that as well.

Richard Haines is involved with the new website and Jay is planning to ask him to be our new Communications Coordinator and confirm his willingness to do so.

Judy asked if there were any large print Prayer Books for the people who attend the 5 o’clock service and need to be able to read the psalm. Kelly will check to see if there are any at Epiphany.

Upcoming events:

Pancake supper: Tuesday, 28 February 5:30 – 8:30pm

Ash Wednesday services:  1 March noon Eucharist here at St. Andrew’s; evening ecumenical service at the Presbyterian Church this year

Stations of the Cross; 31 March noon at Epiphany

Old St. Andrew’s open: 17 June, 5pm (Father’s Day weekend) – 3 September

Easter Egg Hunt: after the 10am service and an egg or two will be given to children who attend the 5am service.

Christian Formation:

Faith and Issues begins on 4 March 10-11am

Lent course begins 5 March 11:45-12:45 pm through 2 April

Buildings and Grounds: We meet all the criteria for the Diocesan Advanced Fund Loan, which we could use to pay for the air-conditioning units for the church. The interest rate is 3.25% and it needs to be paid back within 5 years. Harvey has one estimate of $17,000 and is getting more. There is a new leak in the sacristy as a result of an ice dam on the roof. Peter asked why the water bill was so high and that will need to be investigated.

Other business: Kelly presented the names of those who need to be re-licensed as Eucharistic Ministers: Nola Jordan, Karen Shepherd, Madison Snaith, Greg Vogt and Diane Seamans needs to be licensed as a EM. Mark made the motion to approve them. It was seconded by Ellen and passed. Marni will sign the forms and give them to Anne Hall, who will take them to Concord to the Bishop.

Peter asked why people needed to be retrained in Safe Church every 3 years. Kelly replied that the training is constantly being updated and it is an insurance need.

Bruce asked us to check the pew rack for cards that new people sometimes fill out but do not turn in.

Mark asked Kelly to comment on the discussion at Western Convocation. Christine Kellett is the new co-convener and Kelly is our clergy delegate to the Diocesan Council. The discussion was about Sanctuary Churches – What does it mean to be one? Is there a policy? Kelly will follow up with the Bishop. Speak to Kelly or Jay if you are interested in pursuing this topic.

Dates that vestry members will be away:

Jay: Feb 21-28; April 20-29

Peter: Feb22-March 14; April 19-May 4

Greg:  Feb 24-March 6

There being no further business, Kelly closed our meeting with a moment of silence and the she reread the collect.

Respectfully submitted,

Marni Eaton, Clerk

Episcopal Church of St. Andrew – New London, NH

Vestry Minutes

January 17, 2017

 

Attending: Bruce Avery, Harvey Best, Marni Eaton, Richard Haines, Mark Kellett, Jay MacLeod, Peter Ruth, Becky Rylander, Judy Wallace.

Absent: Martha Barron, Lisa Kelly, Kelly Sundberg Seaman, Ellen Yenawine

 

Jay opened the meeting at 5pm with a prayer.

Minutes: Marni presented the December minutes. Richard made the motion to accept the minutes. Harvey seconded the motion and the motion passed.

Finance: Peter presented a recap of his meeting on Sunday regarding the budget. He explained the budgetary process to the congregation. Some questions were asked and there was a good discussion as well. Congratulations to Peter for his work on the new format for the budget.

                           Jane Landenberger’s bequest is in a Capital One account. Judy spoke to a good friend of Jane’s, who in turn spoke to Jane’s daughter, and the money is to be used “as needed”.

Annual meeting: Becky and Bruce have everything under control. The format will be the same as last year: thanks to retiring vestrypersons, election of new vestry members, Jay’s say and the slideshow which will include a short video of the time at Taize.

Christian Formation: EfM will begin at the end of January. Kathleen will teach a course on the Book of Ruth in February and a course during Lent. Jay will teach a Pastoral Care course during Eastertide. Joe Kealy has interviewed Neil Atkins and it is available to hear on our website.

Building and Grounds: Harvey reported that there was too much heat in the church recently due to a defective relay in the system. The new part was ordered and installed by Mark Kellett and all is currently working.

The Bus Trip to Boston is set for 18 February. We will go to the Museum of Fine Arts. After lunch, we will head to the 3PM performance of Billy Elliot with Shane Boucher playing Billy.

We will follow our regular schedule for Lent and Easter. There will be an ecumenical service on Good Friday. David Almond is working on which hymns will be sung and he is also composing some music. Jay would like to do the Stations of the Cross again. The dawn service on Easter will again take place at the church.

Becky and Jay met with Liz Kinchen, Executive Director, to learn about a residential school in Honduras, “El Hogar”, which might be another choice for Outreach.

Judy asked if we could raise the profile on KREM. An article in the network might help raise awareness.

There is an abutters’ hearing about the Wood property on King Hill Road on January 24. Harvey will contact Nancy Rollins to see if there is any need to be concerned.

There being no further business, we watched the Taize video (Taize 2017-YouTube) and then blessed each other with the Grace.

 

Respectfully submitted,

 Marni Eaton, Clerk

2017

2016

The Episcopal Church of St. Andrew – New London

Vestry Meeting Minutes

20 December 2016, 5pm

 

Attending: Bruce Avery, Harvey Best, Marni Eaton, Richard Haines, Mark Kellett, Lisa Kelly, Jay MacLeod, Kelly Sundberg Seaman, Peter Ruth, Becky Rylander, Ellen Yenawine.

Absent: Martha Barron, Judy Wallace

Kelly opened the meeting with a prayer found on page 848 of the BCP.

Marni presented the minutes of the November meeting. Becky made the motion to accept the minutes as a true and accurate record. Richard seconded the motion and it passed.

Stewardship: Bruce reported that the campaign total stand at $388,918 with a total of 171 pledges, 20 of which are new.

Treasurer’s report: Peter passed out the ledger to budget report from January to November. Income and expenses both are at 92%. This puts us in a very good position to end the year on target.

The 2017 budget draft shows an increase of 6.5% in income and expenses. There will be a presentation of the budget between services on January 15, 2017. Prepaid pledges for 2017 are in a separate account and will show up in the January reports. Bruce made the motion to approve the budget. Becky seconded the motion and it passed unanimously. Peter thanked Becky, Jay and Becky Forbes for their help.

Clergy Housing resolution: Becky made the motion to approve $35,000 for Jay and $30,000 for Kelly for clergy housing allowances. Ellen seconded the motion and it passed unanimously.

Kelly reported that the nomination committee was hard at work and that Chuck Thompson was contacting the potential vestry members. When the people are in place, an email blast will go out to the membership. (On January 3 the following was sent: Warden to 2019 – Bruce Avery; Vestry to 2019 – Barbara Smith; Vestry to 2020 – Harvey Best, Greg Vogt, and Joe Daly.)

Staffing: Kelly has been working with Shelly to draft a job description and letter of agreement. Shelly will be allowed 3 weeks of vacation that will be flexible. If she exceeds this time, there will be no pay. She needs to keep track of her hours and tell Jay when she will not be in.

Christian formation: The Prayer Book course was very successful and there is a hunger for Bible study.  EfM will start in late January on Tuesday from noon until half past two. Kathleen Rusnak is interested in teaching a course on Sundays during Lent from 11:45-1:00.

There will be a carol sing on Friday, Jan.6, 2017 at 7pm.

Other business: The annual meeting will be on January 29 between the services. Bruce and Becky will work on the slide show of the year’s activities. Becky reported that we have a nice thank you letter from the mission in Haiti.

Richard reported that the lighting in the last pew behind the acolytes is very dim – something to consider this next year. Also Bellehouse is putting out a CD in January and Richard will pursue how to get it.

Harvey reported on how much it would cost to upgrade our bell but the decision was not to pursue it at this point.

There being no other business, we stood for a moment of silence, blessed each other with the grace, and the meeting was adjourned.

Respectfully submitted,

Marni Eaton, Clerk

The Episcopal Church of St. Andrew – New London, NH

Vestry Meeting Minutes

November 16, 2016

 

Attending: Bruce Avery, Harvey Best, Marni Eaton, Richard Haines, Lisa Kelly, Jay MacLeod, Peter Ruth, Becky Rylander, Kelly Sundberg Seaman, Judy Wallace

Absent: Martha Barron, Mark Kellett, Ellen Yenawine

Kelly started the meeting with an opening prayer.

Marni presented the minutes from the last meeting. The motion was made and seconded to approve them as a true and accurate record. The motion passed.

Worship: Our Christmas Eve services will be at 4pm, 6pm, and 10pm. The Christmas Eve service at Epiphany will be at 8pm.

Judy and Peter also commented that the 5pm service on Saturday, November 12, which was a celebration of the life of Dick Eaton in addition to the usual Eucharist, was a beautiful service and a lovely intertwining of the readings.

Wednesday, November 30th is St. Andrew’s Day. There will be a 5pm Eucharist (wear plaid) with a potluck dinner following to celebrate the end of the Stewardship Campaign.

Stewardship: Bruce reported that at this moment we are $14,500 below our goal. There is going to be a phone follow-up by the stewardship team. When the campaign is over, there will be an analysis to see if it was worth it to start as early as we did.

Finance: Peter presented the October budget to ledger report. Income and expenses are both at 83%. A bequest has been transferred from income to the diocesan investment fund. Notice has been sent regarding the amount of Jane Landenberger’s bequest.

Jay and Peter are still working on the budget to be presented at the December meeting. Jay is hoping to have a music workshop in Newport at the end of August 2017 with an Upbeat summer camp during the week. There will be more details later.

Buildings and Grounds: Harvey reported that there is opposition to the overhead fans in the worship space. It is felt that they will just move the air and may block the view. Air conditioners that are wall mounted are being considered and will cost about $17,000. The condensers would be on the outside of the building. They would be just like the one in Jay’s office.

Bequests: What should be done with unrestricted bequest? Judy commented that she felt that bequests should not always be used for temporal things – some should be used for people/outreach. Could it go to the diocese but not be put into the endowment fund? Peter commented that a bequest needs to go in to the endowment fund rather than the operating fund. The Finance Committee will need to meet to discuss this issue.

Other business: Jay reported that Kelly has almost completed the letter of agreement for Shelly, which will cover hours of employment and vacation time.

Kelly will check the by-laws regarding terms of vestry people. The nomination committee members are in place and the new slate will be ready for the December meeting.

Kelly also reported that people are interested in EfM and she hopes to start a class in January. Her classes on the prayer book have been well attended. All is going well at Epiphany.

Jay also spoke about welcoming everyone and reminding people about nametags. A discussion followed about putting stickers on newcomer’s nametags (or possibly putting them on every nametag) with instructions to remove the sticker when you feel comfortable. Marni is to investigate the dots to be used.

The vestry approved Brenda Tirrell as a lay Eucharistic visitor. Marni and Jay signed the license form.

Harvey thanked Chris Heyl and Nick Eaton for their painting work around the church. The vestry also thanked Mary Eysenbach for all her gardening work. The grounds are beautiful. Harvey also mentioned that he has gotten an estimate for sealing the driveway: $3000-$3400. This estimate includes the line painting.

Harvey also mentioned that the last electric bill showed a spike in usage in October and wondered if we had any ideas why that happened?

There being no other business, the meeting was closed with a minute of silence and then a mutual blessing.

Respectfully submitted,

Marni Eaton

The Episcopal Church of St. Andrew – New London, NH

Vestry Meeting Minutes

18 October 2016, 5pm

 

Attending: Bruce Avery, Martha Barron, Harvey Best, Marni Eaton, Richard Haines, Lisa Kelly, Jay MacLeod, Kelly Sundberg Seaman, Nancy Rollins, Peter Ruth, Becky Rylander, Judy Wallace, Ellen Yenawine

Absent: Mark Kellett

Kelly opened the meeting with prayer from the ordination service, page 528 in the BCP.

Marni presented the September vestry meeting minutes. Harvey made the motion to approve the minutes and Ellen seconded it. The motion passed and the minutes were approved as a true and accurate record of the meeting.

Kelly spoke about Christian Formation opportunities that are available in the coming months: The 5 week Prayer Book course will start on Tuesday, October 25. There will be 2 sessions each Tuesday, one in the afternoon and a repeat in the evening. People from Epiphany may join us. Also Jay will hold an Advent Pause on Thursday, December 15 from 1-5pm, hopefully at the Wilmot UCC church. It will be an afternoon of part theological reflection and part quiet prayer as we prepare to open our hearts to allow Christ to enter at Christmas.

Peter presented the Treasurer’s report. He passed out the September ledger to budget report. September fell slightly below expectations but due to a strong August we remain on target for both the third quarter and year to date on income and expenses.

Kelly reported that the Epiphany Explorers program successfully launched on Monday, October 17. There were 6 students attending and there may be more the next time as students figure out their transportation. Bonnie Akerman is the leader and the students are very interested in forensic science as well as rocket ships.

We are very grateful to Bruce Avery for his Stewardship reports. The campaign has reached 53.7% with 92 pledges: 43 have increased their pledge, 42 remain the same and 7 pledges are new.  It is time to remind people to return the pledge cards.

Ellen reported that the Youth Group has decided to focus on the topic of Refugees and how to support them. Independently, the Baptist Church youth chose the same theme, so they will be collaborating again this year. Their first meeting will be a meager meal and then a talk by a man who was a refugee in Germany after WWII. In addition, Rob Freitas will be working with the children on photography. During the Diocesan Convention in November there will again be a parallel event for youth.

Buildings and Grounds: Harvey reported that he and Chris Heyl have been working to repair the back door and have replaced rotten wood on the front of the church. He has contracted with Great Northern Cleaners to clean the rugs and the floors in the building and to steam clean the upholstered chairs for $2300. All the windows will be cleaned at another time.

Harvey asked that we contact him if we have any other suggestions.

Kelly thanked Harvey for helping with the Epiphany workday.

The vestry would like to thank Mary Eysenbach for her wonderful work on the gardens and grounds a St. Andrew’s. The whole area looks beautiful.

Website: Kelly reported that the goal is to have the website shifted to “Weebly” by Advent I. She, Richard and 2 others will be working on it.

Other business: Becky reported that the concert on Sunday was terrific and $2,000 was collected for Haiti. Becky has been in contact with our liaison in Memphis who reported that the greatest need at the moment is for Aquatabs (water purification tablets) and mosquito netting.

Kelly reminded us that there is a baptism at Epiphany this coming Sunday, Oct. 23 and she hopes people from St. Andrews will be present.

Nancy Rollins reported that she has taken a new position with Easter Seals and will be doing strategic development.  She is very excited about this new position but will need to leave the vestry. We are sad to see her leave but excited for her new opportunity.

Harvey reported that the Senior Luncheon was a great success and everyone wants to know when the next one will be held!

Kelly reminded us the Nomination season will soon be upon us.

Peter reported that he would soon be in contact with people as he works on next year’s budget. Please tell him your wishes.

There being no other business, Jay closed the meeting with the Collect for St. Luke.

 

Respectfully submitted,

 Marni Eaton, Clerk

The Episcopal Church of St. Andrew – New London, NH

Vestry Meeting Minutes

20 September 2016, 5pm

 

Attending: Bruce Avery, Martha Barron, Harvey Best, Marni Eaton, Richard Haines, Jay MacLeod, Kelly Sundberg Seaman, Peter Ruth, Judy Wallace

Absent: Mark Kellett, Lisa Kelly, Nancy Rollins, Becky Rylander, Ellen Yenawine

Kelly opened the meeting with the third collect for Ember Days found on page 256 in the Book of Common Prayer.

Marni presented the August vestry meeting minutes. Judy made the motion to approve the minutes. Richard seconded it. The motion passed and the minutes were accepted as a true and accurate record of the meeting.

Treasurer’s report: Peter reported that the church has received notification of two bequests. Dutch Morse left the church $10,000 to be put into the Endowment Fund. Jane Landenberger left the church one third of her estate with no restrictions. It should be received in 2017.

                   Peter reported that August was an excellent month and we are on budget for spending and ahead on receipts. He noted that two thirds of our budget is spent on people and benefits.  Peter requested that budget requests be made in October so that he and Jay will be able to work on the budget for 2017. He is also going to ask the finance committee for recommendations on what to do with bequests that are made without restrictions.

Stewardship: Bruce reported that 232 packets were sent out. An additional 43 names are currently being reviewed to determine which ones should receive the mailing as well.  We have received 41 responses of which 21 have increased their pledge, 18 pledged the same amount and 2 are new pledges. During the pledge drive, after Shelly has recorded the information, Bruce is going to keep the cards so any questions should be directed to Bruce. At the end of the campaign, the cards will be returned to Shelly. We are currently at 22.5% of our goal.

Epiphany: Kelly will now be the fulltime Missioner of Sunapee and she will be spending more time at Epiphany and the same amount of time here as before. She is no longer a chaplain at DHMC. Jay reminded us that we get half of Kelly’s time but the grants cover more than half of her expenses.

She reported that Hope for New Hampshire has signed a lease to use space at Epiphany again this year. Also a family has asked to have their baby baptized in late October at Epiphany. She hopes some of us will join in the celebration. She also hopes that some able-bodied people will help with a work party there in early October. There are hopeful changes taking place.

Website: Richard reported that our current program is obsolete and we need to migrate to another platform base Wix.com.  We need to build a plan for the transition, find a “computer savvy” person to participate and lead the team or buy help if no one turns up.  It would also be good to have a link to Epiphany and vice versa. Jay would like this to happen sooner rather than later so an appeal should go in the bulletin.

Adult Formation: Kelly has just been retrained as a mentor for EfM and hopes to start a class in January 2017. Realizing that EfM is a marathon program, she is going to offer a 5K Christian Foundation program based on Prayer with a focus on the Prayer Book starting in late October on 5 Tuesday afternoons and evenings. There will also be an Advent Quiet Day organized by Jay.

Buildings and Grounds: Harvey began by thanking Nick Eaton and Rosie Best for their help painting the bell tower. He also thanked Chris Heyl for his help in replacing the ceiling tiles in a room downstairs. More granite will be installed in front of the church soon. The Altar Guild has requested a hot water heater for the sacristy. It will cost $300 and be installed under the sink.

                   Other items of discussion under maintenance of our plant:

                   * Sealing the driveway and repainting the lines - do in the spring

                   * Cleaning the rugs and windows (inside and out) of the church - possibly do before winter this year

Mutual Ministry Review: Jay suggested that we follow a plan of doing the review in house one year and have the diocese involved the next. It needs to be done this fall before Advent – date to be announced.

Upcoming Events:

1 Oct. – Blessing of the Animals – New London – Jay

2 Oct. – Slide show highlighting the work of Dr. Faisson in Haiti after each service

7 Oct. – Super Senior Luncheon 85+/-  New London

7 Oct. – Blessing of the Animals – Newport – Kelly

16 Oct. – Bellehouse Concert

 

Announcements: Judy asked us to try and find a sub and if that fails, to please let Kelly know that we are not going to be at the service.

Kelly shared a video made by the House of Bishops following their meeting in Detroit.

There being no other business, Jay closed our meeting with a moment of silence and then led us in prayer.

 

Respectfully submitted,

Marni Eaton, Clerk

The Episcopal Church of St. Andrew – New London, NH

Vestry Meeting Minutes

16 August 2016, 5pm

 

Attending: Bruce Avery, Marni Eaton, Richard Haines, Mark Kellett, Lisa Kelly, Jay MacLeod, Nancy Rollins, Peter Ruth, Becky Rylander, Judy Wallace, Ellen Yenawine

Absent: Martha Barron, Harvey Best, Kelly Sundberg Seaman

Jay opened the meeting with a prayer.

Marni presented the June vestry meeting minutes. They were accepted as a true and accurate record of the meeting.

Worship: recent and upcoming services and plans for the fall

·        13 Aug: Deacon Burial and Zurheide /Freitas wedding

·        14 Aug: Dick Webb funeral

·        20 Aug: wedding at North Wilmot church

·        Date TBA: Mel Vulgamore funeral

·        4 Sept: Kellett baptism 10am

·        9-11 Sept: camping trip

·        11 Sept: Ecumenical Service of Remembrance at KCPC 7pm and Wilmot Town Service 4pm

·        18 Sept: Camp Coniston service and picnic

·        8 Oct: Louise Howard funeral

·        16 Oct: Bellehouse concert

·        15 Nov-Christmas: Upbeat Music fall session

The 10am service will continue to be family friendly. Sunday School will begin on Sept.11.

 

Christian Education: Kelly and Mary Eysenbach will be trained as mentors for EfM and will lead the course here at St. Andrew’s this fall.

 

Finance: Peter reported that in the month of July receipts fell short by $8,000 so now we are a little behind. There is no cause for concern right now unless it continues. At the end of September he will have a better idea of where we stand. Our expenditures are on track but we need to be careful in the areas of music, postage and advertising.

Half-year reports have been sent to pledging parishioners and follow-ups will be done with those who are behind.

 

Stewardship: There will be a generic leaflet with a cover letter drafted by Kelly. A lively discussion took place about including a dollar figure of the average pledge. Some vestry members were concerned that it might be off-putting and discourage pledging. It was suggested that “many levels of giving” could be used instead as well as “proportional giving”. The Reynderses will do a follow-up letter. Jay asked us to think about ministry moments and/or other things we could do during this campaign.

Bruce Avery suggested that it is time to update the congregation on the status of various projects.

 

Epiphany update: Jay reported that Hannah’s last Sunday at Epiphany was August 14. Kelly has received a Lily Grant that will allow her to increase her hours and she will become the fulltime Curate of Sunapee. We pay 50% of her salary, Mission Resources pays 25% and the Lily Grant will pay 25%. We need to sign a Letter of Agreement with Kelly by September 1, 2016.

 

Buildings and Grounds: Mark reported that he had met with the repairman from the bell company. The bell works but the other solenoid has burnt out so it is not completely fixed. A decision needs to be made about what to do next.

 

Outreach: Becky reported that our Phillips Brooks Partnership was another great success and there was even a third group of younger children that came up for the day.  One possibility for next year is a longer camping trip for the older campers. Jay will make reservations for the camping sites.

Nancy Rollins explained about Ascentria, formerly known as Lutheran Family Services. They work with “New Americans” whose families are not eligible for public assistance.

There will be an after-school program in Newport to be held at Epiphany. It will be a 4H program with a science component. It will be called Epiphany Explorers. It will have a 6-week focus aimed at 5th and 6th graders.

 

Final business included updated travel plans for vestry members and a reminder of the ballgame on August 20.

 

After a moment of silence, we concluded the meeting with a mutual blessing.

 

Respectfully submitted,

Marni Eaton

 

Next meeting: September 20, 2016

The Episcopal Church of St. Andrew – New London, NH

Vestry Meeting Minutes

June 21, 2016, 5 PM

Attending: Bruce Avery, Harvey Best, Marni Eaton, Richard Haines, Mark Kellett, Peter Ruth, Kelly Sundberg Seaman, Judy Wallace, Becky Rylander, Ellen Yenawine.

Absent: Martha Baron, Nancy Rollins, Lisa Kelly.

Jay opened the meeting with a prayer.

A motion was made by Mark and seconded by Peter to accept the minutes of the May meeting as a true and accurate record. The motion passed.

Summer Fair: Harvey is looking for help on Friday, July 1 to set up tents for the fair and to carry items into place.

Treasurer’s report: Peter passed out the ledger to budget report. We have completed 42% of the year and are in good shape both in income and in expenses. Becky asked if next month the report could break out the Outreach expenses.

Peter then went on to discuss the Financial Committee’s recommendation to engage Rowley & Associates P.C. as our auditor. He mentioned that Bruce Avery recused himself from the discussion and the vote. Peter made the motion to hire Rowley & Associates. Ellen seconded it. The motion passed. Peter will follow up with Plodzik & Sanderson.

Bruce Avery discussed his charts that are based on the parochial reports from 1997 to the present. What else could we include that is measureable?

Epiphany: Kelly reported that the vestry met on Sunday to discuss Mission vs. Parish but got sidetracked. They will meet again on July 3.

We will meet with Cannon Hannah on July 10, 2016 from 1:30 – 3:00 PM to discuss our way forward with Epiphany.

Kelly also reported that there is a genuine ecumenical dialogue going on in Newport. The Newport Area Association of Churches (lay and clergy members) oversees the Food Bank. They also held a prayer service for Orlando.

Lisa submitted a report about the Sunshine Café that was passed out to all members.

Taizé: Jay will be away June 23-July 6. They will spend a week in France at Taizé, an ecumenical monastery and then travel to Ireland.

Phillips Brooks: Sign up sheets are on the table in the hall. Teams will be formed. This program is in the capable hands of Becky, Nola Jordan, and Lisa Kelly.

The website is going to be changed. Richard said that we don’t know when or how, but he is hoping to find a new set of tools. Mary Eysenbach has done a wonderful job organizing and updating our current site. Thanks to Lindsay Holmes for setting it up and continuing to work on it. The new tool is called “Wyx” that is free to start and does not need a lot of technical support. The focus will be on keeping the information current. Thanks to Gardner for promoting the idea of recorded sermons on the website. Another need is to create a video and audio archive.

Buildings and Grounds: Harvey reported that the repair part for the bell has been purchased. The barbeque is ready to go for the Wednesday cookouts. He has done a walk about with Mary concerning the new landscape. He and Becky have met with Vic Reno concerning the ceiling fans and lights. Harvey will discuss fans with the property manager at St. Thomas, and will look into the cost of hiring a contractor to install the fans.

Opportunity Gap Survey: Becky reported that this is a commission to address the needs of children in NH who are less fortunate. She filled in the survey reporting on Sunshine Café and the Phillips Brooks partnership. She also sent an email about Upbeat Music and other Outreach programs that involve children.

Harvey, Peter, and Becky will do the insurance walk through.

Other Business:

·       Greening of the church - we have new coffee mugs

·       Prayer a day: St. John’s ssje.org/word

·       Presiding Bishop’s mission: “The Jesus Movement”

There being no other business, Kelly closed the meeting with a prayer.

Respectfully submitted,

Marni Eaton, Clerk

The Episcopal Church of St. Andrew – New London

Vestry Meeting Minutes

May 17, 2016

 

Attending: Bruce Avery, Martha Barron, Harvey Best, Marni Eaton, Richard Haines, Mark Kellett, Lisa Kelly, Jay MacLeod, Nancy Rollins, Becky Rylander, Kelly Sundberg Seaman, Judy Wallace, Ellen Yenawine.

Absent: Peter Ruth

Kelly opened the meeting with a prayer at 5pm.

A motion was made by Mark and seconded by Judy to accept the April minutes as a true and accurate record of the meeting. The motion was approved unanimously.

Building and Grounds: Harvey reported that the granite curbing is in place. The repair of the bell is in the works. The next project is new toilet seats in the downstairs bathrooms. Becky will contact her lighting person about the ceiling fans.

Worship: Jay reminded us that there is an assumption among the congregation that if something happens, he knows about it. This is not always true. He does feel that there needs to be a balance of old and new in our services. It is important for us to encourage people to speak with Jay and Kelly if they do not understand the changes. It is felt that there needs to be some clarification at 8am as to when to stand during the offertory hymn.

OSA will be open Father’s Day to Labor Day for the 5pm Saturday and 8am Sunday services.

Diane Belcher who is the organist at St. Thomas’s Church, Hanover will be doing Morning Prayer at 8am on Tuesday and Thursday mornings at OSA and would welcome people to join her.

Treasurer’s Report: Becky presented the Ledger to Budget report and noted that we are spot on for expenditures and slightly ahead in income.

Newport: Kelly reported that Alice’s sabbatical has begun but she remains the rector until the sabbatical is over. Due to the inclement weather on Pentecost, the service was moved into the Methodist church. Five people were baptized. Epiphany held a potluck lunch for Alice following the service. Hannah Anderson will be there May 22.

Sunshine Café will not be held in the fall due to the closing of the school. A search is on for another venue and/or activity. The children are anxious about what will happen next year.

Safety: We now have 2 wheelchairs – one upstairs in the front hall and one downstairs. Ushers should be aware of the Woodcrest “walkers” and ask them about communion. It may be time for another round of greeter and usher training.

Phillips Brooks Partnership: Lisa, Becky, and Nola have met to start the activity planning. Sign up sheets are on the table in the hall.

Refreshments: The spreads are getting more extensive and expensive after the 10 o’clock service. Guidelines may be necessary and there is a need for more volunteers.

All these things are part of a growing parish:

training, sharing, and guidelines.

The TV is now hooked up to the Wi-Fi, so it is now a Smart TV! We do need a keyboard for it that costs $42. Bruce needs feedback about the taping.  We also will need an external hard drive dedicated to the archiving of videos. Decisions are left to the support group made up of Bruce, Becky, Richard, and Jay. Lisa will talk to Billy and share information. Work is also being done on audio back-ups of the sermons.

Lay Leadership Institute: Bruce, Mark, Richard, and Martha attended. Bruce shared his worksheet based on the parochial reports with Kevin Nichols. Martha attended a workshop on the greening of the church and shared information with us and has offered to help with the greening of St. Andrew’s.

By-Laws: what is the state of ours? Celeste made sure they were up to date.

Richard and Bruce both commented about how lucky we are compared to other churches in the diocese.

Novel Theology: The group has gotten smaller as it has gone on. Has it run its course?

Other business:

The feedback on our mission statement has been positive. A mission statement is a living, breathing document that:

                   Should be short and easy to remember;

                   Its main focus should require action;

                   The congregation must own it;

                   The congregation must participate in its development.

Ours fulfills these requirements.

Harvey mentioned that they are looking for someone to run the Silent Auction Table at the Summer Fair.  Becky mentioned that she hoped we would have enough space for the Book Sale.

Richard will be away May 28- June 1. Becky will be away June 6-15. Lisa and Marni will be away the last week in June.

Our next meeting will be June 21, 2016 at 5pm.

The meeting closed with a moment of silence followed by a mutual blessing.

 

Respectfully submitted,

Marni Eaton, Clerk

The Episcopal Church of St. Andrew – New London

Vestry Meeting Minutes

April 19, 2016

 

Attending: Bruce Avery, Harvey Best, Marni Eaton, Richard Haines, Mark Kellett, Lisa Kelly, Jay MacLeod, Peter Ruth, Becky Rylander, Kelly Sundberg Seaman, Judy Wallace, Ellen Yenawine.

Absent: Martha Barron, Nancy Rollins

Kelly opened the meeting with a prayer at 4pm.

The minutes of the March Vestry Meeting were approved as a true and accurate record.

Bruce Avery presented “St. Andrew’s At-a-Glance”. It compared average Sunday attendance, number of pledges, the pledged amount and other categories from the parochial reports from 2008 to 2015. The next step will be to map the changes that may be due to a change in the Bishop, a change in the priest, etc.  He may go back further to compare. The content of the parochial report often reflects the view of who is in charge of it and we were cautioned that it might not be gospel. The vestry thanked Bruce for his work.

Peter presented the first quarter report. We had a good first quarter and the ledger to budget report shows that everything is where it should be.

Richard, Bruce and Peter will investigate the proposal for a new pictorial directory and report back in May.

Kelly reported that Alice Roberts feels called to a different ministry due to the death of her daughter. She begins her 3-month sabbatical on May 15th and will retire at the end of that time. Kelly’s curacy will not change but things will change for Epiphany. Hannah Anderson will be with Epiphany one Sunday per month through September. Kelly will be there 1-2 Sundays per month. Jay and some of our retired clergy may fill in on the other Sunday each month. Alice’s retirement has quite an impact on Newport and the Methodist pastors are retiring in June as well.

                   What does the Jesus movement look like in Newport?

                   What can we do to celebrate Alice’s ministry?

Mission statement:

                   With St. Andrew and all our companions in faith, we are learning to follow Jesus in the way of love.

The vestry agreed to the changes and approved the statement as reflecting our mission.

Pastoral Care: There is a real need for a team that is intentional about looking out for parishioners and coordinating any help/visits that need to be given. Gail Goddard, Barbara Smith, and Ginny Register have accepted the job. They will shepherd people and handle the communication with Jay and Kelly. Shelly will forward information to them as she becomes aware of needs. Do not assume that Jay or Kelly know about people. Please tell Shelly. If you or someone you know is at DH, please let Kelly know.

Other: Shelly will be away April 29-May 2.

The piano in the Parish Hall needs to be moved out of the direct sunlight. There was no objection.

A group is starting to work on plans for the Phillips-Brooks House project.

Thanks to Judy Wallace for taking over the scheduling of announcement speakers.

Buildings and Grounds:  Harvey reported the following:

·        New window in Kelly’s door

·        New vacuum cleaner on main floor

·        Thanks to Mark for working on the other vacuums

·        The stumps have been removed in front of the fence

·        Granite curbing will be installed on each side of the walkway (update – granite is too expensive so slate curbing is being used)

·        The applications for sign permits and use of the land on July 2nd have been filed (summer fair)

A pancake breakfast fundraiser for the Taize travelers is scheduled for Mother’s Day, May 8, following both the 8 and 10 o’clock services.

Youth Group: There will be a lock-in for them on May 14th. Their final activity will be a picnic at the beach. The Homeless Project raised $1522. $900 went to The Haven and the rest was given to the food pantry.

There being no other business, Jay reminded us that we would meet the next day at 8:45am at the church to leave for our retreat in Boston. After a moment of silence, we blessed each other with the Grace.

Respectfully submitted,

Marni Eaton, Clerk

The Episcopal Church of St Andrew – New London

Vestry Meeting Minutes

March 15, 2016

 

Attending: Bruce Avery, Martha Barron, Harvey Best, Marni Eaton, Richard Haines, Mark Kellett, Lisa Kelly, Jay MacLeod, Nancy Rollins, Peter Ruth, Becky Rylander, Kelly Sundberg Seaman, Judy Wallace, Ellen Yenawine.

Absent: no one

Jay opened the meeting with a prayer at 5pm.

The February minutes were accepted as a true and accurate record of the meeting.

Jay reviewed the plans for the Vestry retreat on April 20, 2016. We will depart at 9:30am from St. Andrew’s parking lot and follow the schedule at the end of the minutes.  We have a room in Lowell House for our meetings and Bishop Rob will join us for our second session.

Treasurer’s Report: Peter presented the ledger to budget report January-February 2016. The income and expenses are right where they should be. The motion to accept the report was made, seconded and approved unanimously. Peter was thanked for spelling out the Outreach donations.

The Parochial Report, which is sent to the diocese (and some of it goes on to the national church office), was passed around so all could look at it. Peter and Bruce are working on a chart that will compare current information to years past. They hope to have it ready for the April Vestry meeting.

Resident Clergy gifts: Our clergy are not paid unless Jay is away and they are covering for him. The motion to give them each a $100 gift certificate for the New London Restaurants was made, seconded and passed unanimously. Becky will get the gifts for Jim, Kathleen, Pat, and Charlie.

Mission Statement: Kelly brought everyone up to date on the work that has been done and presented the following:

With St. Andrew, and all our forebears in faith,

we are learning to follow Jesus in the way of love.

This will be presented to the congregation and it will go on our website.  Thank you Kelly and the committee for your work on this project.

Buildings and Grounds: Harvey reported that the new vacuum is on its way.

Bruce Avery is going to make another National Episcopal Church sign, following the guidelines of the town, to be placed on the fence that is hiding the garbage.

The part to repair the church bell costs $700. Since it is beyond 30 feet in the air, we need a hydraulic lift to get someone up there. Harvey will get an estimate for the lift.

Ceiling fans: It was a consensus to pursue the cost for fans in the parish hall as well as the church.

There are also interior and exterior painting projects that need to be done.

Becky reported that there is a mouse in the choir room and a trap has been set.

 She and Richard thanked Harvey for the new lights over the choir area.

Harvey also reported that reviewing the lights in the building should be part of next year’s budget process.

Epiphany, Newport: Kelly preached there last Sunday.  She prepared communion for 17 people. On May 15, Alice will start a 3-month sabbatical. It is important to keep services going there. The vestry is comfortable doing Morning Prayer if no clergy is available. Common church usually has 8-12 people. They read a psalm and the gospel with a strong 12- step program woven in. We can expect that both Jay and Kelly will oversee some services there during the summer.

Lay Leadership: Information has been circulated for the conference on May 7th. Lisa, Richard, Martha, Bruce, and Mark are planning on attending. Kelly will invite others in the congregation who are potential vestry members to attend.

Taize: Jay reported that 5 young people and 3 adults have signed up for the trip. There is still a need to fund raise. It is hoped that we could have a sock-hop on a Friday in April or May. Whipple Hall has been suggested as a possible venue. The band (NOB) has been contacted but we need someone to work with Emily Major and Austin Brown to help coordinate the event.

Other business: Richard will pursue the use of social media to advertise our happenings. Jay reported that “Upbeat” is going very well.

We discussed when to open OSA and the consensus was to open it on Father’s Day and go to Labor Day.

It was suggested that Harvey check the front steps at OSA to make sure they are not crumbling.

Jay reported that Kate MacLeod has completed an SASS interview with Barbara Hinman and that it is on the website (St. Andrew’s Story Seekers). An interview with the Libermans is in production.

Nancy Rollins reported that there are ever increasing needs for the wheel chair bound members of our community. COA and KREM have started the conversation about what may need to happen in order to help and to transport these people. Habitat constantly gets requests to build ramps.

Mark announced that his new granddaughter, Anne Narcissa Kellett was born yesterday.

There being no other business, Kelly closed our meeting with the prayer for the parish, page 817 in the Book of Common Prayer.

 

Respectfully submitted,

Marni Eaton, Clerk

 

Vestry Retreat Schedule – Wednesday, 20 April

9:30                          Depart St. Andrew’s

11:30                        Lunch in Harvard Square

12:30                        Eucharist at Monastery of Society of St. John the Evangelist

1:30                          Bible study and reflection at Lowell House

3:00                          Free time for walking, shopping, sightseeing

3:30                          Discerning the way forward for St. Andrew’s – Bishop Rob

5:00                          Quick supper in Harvard Square

6:00                          Evening Prayer at the Monastery

6:45                          Depart for New Hampshire

The Episcopal Church of St. Andrew’s – New London

Vestry Meeting Minutes

February 17, 2016

Attending: Bruce Avery, Martha Barron, Harvey Best, Marni Eaton, Richard Haines, Mark Kellett, Jay MacLeod, Peter Ruth, Becky Rylander, Judy Wallace, and Ellen Yenawine

Absent: Lisa Kelly, Nancy Rollins, and Kelly Sundberg Seamen

Jay opened the meeting at 5PM with a prayer.

He welcomed our new vestry members and suggested that we defer the mission statement discussion until our March meeting when Kelly will be with us.

Rector’s report:

·        Worship - The 8am service changes were never intended to be a quick fix. The kinks are still being worked on to make it a compelling service that will draw new and old members.

·        We need to encourage participation in the Holy Week services.

·        Nicole is distributing notices about the “Upbeat Youth Choir”.

·        Approval of LEMs and LEVs:  LEM renewals for Nola Jordan, Joanne Schuyler, Maddie Snaith, Karen Floyd Shepherd, and Greg Vogt; LEV renewals for Lindsay Holmes and Wendy Sloan; new LEV licenses for Greg Vogt, Nan Vulgamore, and Joanne Schuyler; new LEM and LEV licenses for Gardner Yenawine, and Mark and Christine Kellett.

·        Activities: We are still looking for leaders to emerge on the Pastoral Care Team. We are again sponsoring children who would like to attend The Barbara C. Harris Camp this summer.

·        Newport: Alice Roberts will be taking a sabbatical this summer for 3 months. Until then, Alice will only be doing 2 Sundays per month .It is hoped that the retired clergy in the area will pick up the other services as well as helping out in the summer. It is Alice’s intent to retire in April 2017.

Vestry Retreat: The date was set for 20 April 2016. It is hoped that people who work may be able to get that day off. A tentative schedule for the day was passed out.

Since Jay was still not feeling well, he left the meeting and we continued without him.

Becky welcomed the new members again and we all introduced ourselves with brief biographies. Becky passed out the ground rules for our meetings and shared information about the Lay Leadership Institute and the diocese and national church websites.

Minutes: The minutes of the January meeting were accepted as a true and accurate record.

Treasurer’s report: Peter reported that we have $129,597 in the Checking and Money Market account as well as $672,000 in the Endowment and other assets as reported in the 2015 Annual report. He then explained the January Ledger to Budget report.

Buildings and Grounds: Harvey has replaced a light in the Thrift Shop and installed a new lighting strip in the choir loft. The actual fixtures for that strip are a work in progress.  We need to replace the rebuilt vacuum cleaner in the church. After a discussion about possible replacements, Harvey made the motion, seconded by Ellen, that money not to exceed $500 be available to purchase a new vacuum cleaner. The motion passed.

Parochial Report: Becky shared a copy of our parochial report that is required by the diocese each year.

If you know that you are not going to be able to come to a meeting, please let someone know’ Also if you are going to be out of town, it is helpful if we know that too.

Peter will be away Feb. 19-27, and May 4-23. He also may be away in March.

There being no other business, Richard gave the closing prayer. The meeting was adjourned at 6:27pm.

Respectfully submitted,

Marni Eaton, Clerk

The Episcopal Church of St. Andrew’s – New London

Vestry Meeting Minutes

January 19, 2016

 

Attending: Martha Barron, Harvey Best, Marni Eaton, Gail Goddard, Richard Haines, Carolyn Lockhart, Jay MacLeod, Theresa Quinn, Nancy Rollins, Peter Ruth, Becky Rylander, Bill Sloan, Ellen Yenawine.

Absent: Kelly Sundberg Seaman

Jay opened the meeting with a prayer.

 

Minutes: The December minutes were approved as a true and accurate record.

 

Treasurer’s report: Bill explained the budget for 2016.  Line 3180 Contributions has been reduced because those are people who gave regularly but did not pledge and the stewardship committee has turned them into pledgers.

There is a $12,000 surplus for 2015. Previous surpluses are in a money market fund. We have taken no money from our endowment,

The financial meeting between the services drew 25-30 people. One question from the floor regarding why we do not have a fund to recover repairs and depreciation was answered by another parishioner, “We have a fund drive!”

Discretionary Fund receipts are necessary at the end of each year. A new Discretionary Fund for Kelly will need to be set up. These need to be overseen by the treasurer.

 

Election: Peter recused himself. Becky made the motion that Peter, pending the election, as of Jan. 25, 2016 be authorized to sign checks. Nancy seconded the motion and it passed unanimously. Peter returned to the group.

 

Finance Committee: Peter commented that Bill is leaving the church in great shape. He explained that the Finance Committee is an advisory committee and meets on an as needed basis. Peter’s committee includes Charlie and Becky Forbes, John Tilley, Rink Reynders, Mark Kellett, Bruce Avery, and George Jamison.

Worship: Jay has gotten emails from parishioners that have commented that they like having the order of service in hand. Jay and Kelly will continue to work with David to help form the music at 8 o’clock.

Nicole will be sending out promotional material about two different 6-week blocks of music for 4-8th graders to rehearse for performances on Easter and Christmas.

The Bishop will be visiting on May 10, 2016 at 7PM for baptism, confirmation and reception.

The Fisher Cat game date is August 20, 2016.

 

Annual Meeting:  People should go away enthused. Following the business, Bruce will show his slide review of 2015. Jay will end with a talk about the ministry of the baptized.

 

Canterbury: Jay explained that we have been banned from meetings. He will send out an email blast with an explanation.

 

Other: Bruce Avery has said that he can make a plaque for the outside wall. Vestry members would like it to be as big as allowed by town guidelines. Harvey will work with Bruce to accomplish it.

 

Bell: Harvey was able to get close to the bell (Kindness of the town) and take pictures that he then sent to the company. The company suggested a replacement part for $700.

Jay closed the meeting by thanking the retiring members of the vestry: Gail, Carolyn, Bill, and Theresa. Carolyn and Bill commented that it has been a pleasant experience. The rest of the vestry thanked them as well.

 

Jay closed the meeting with a prayer.

2016