TROOP 226 Bylaws

Boy Scouts of America

Providence United Methodist Church

113 Old Dare Road

Grafton, VA 23692

Original Approval Date: March 25, 2002

Current version approved: November 29, 2010


Table of Contents

Subject                                                                             Page

General        3

Troop Policies and Procedures        3

Troop Mission Statement        3

Leadership Philosophy        3

Patrol Method        3

Code of Conduct        3

Grievances        4

Charter Organization Facilities        4

Scout Leadership Positions        4

Patrol Leader’s Council        4

Patrol Organization        5

Troop Elections        5

Termination of Leadership Position        5

Adult Leadership and Involvement        5

How Parents Can Help the Troop        6

Troop Schedule        6

Joining Troop 226        6

Active Membership Status Requirements        7

The BSA Uniform        7

Fees/Dues/Other Costs        8

Troop Treasury        9

Insurance, Health Information, Medical Forms, & Tour Permits        9

Troop Library        10

Troop Communications        10

Troop Meetings.        10

Outings/Camping Trips        11

Scout Records        13

Advancement        13

Merit Badges        14

Courts of Honor        15

Service Projects        16

Eagle Projects.        16

Order of the Arrow        16

Troop High Adventure Group.        17

Used Uniform and Lost & Found.        17

Policy Revision, Review & Approval        17

Appendix 1: Fundraising and Troop Treasury        18

Appendix 2: Board of Review Guidelines        19

Appendix 3: Scout Leadership Positions        21

Appendix 4: Adult Leadership and Committee Positions        24


General

The Colonial Virginia Council, Boys Scouts of America (BSA), chartered Troop 226 to the Providence United Methodist Church, 113 Old Dare Road, Yorktown, Virginia, in accordance with the requirements of the bylaws, rules and regulations of the Boy Scouts of America, effective September 18, 2001.  Troop 226's bylaws establish the policies and procedures for the operation of the Troop.  They are not rigid rules, but provide guidelines and goals to provide a quality scouting experience.  They are designed to be applied with common sense and fairness, while providing all of our Scouts, Scout leaders, and parents/guardians a detailed and unambiguous source of information on how Troop 226 is to run.  Questions and concerns about these bylaws should be brought to the attention of the Scoutmaster and/or Troop Committee Chair.

Troop Policies and Procedures

Troop 226 will follow all BSA policies, rules, procedures and bylaws in the implementation of its Scouting program.  It shall also follow all policies and procedures that pertain to youth organizations sponsored by the Providence United Methodist Church.

Troop Mission Statement

Based directly on the BSA mission statement, Troop 226’s mission is to serve others by helping to instill values and leadership skills in young men and to prepare them to make ethical choices during their lifetime in order to achieve their full potential.  The values and ideals the Troop strives to instill are based on those in the Scout Oath, Scout Law, Motto, and Slogan, which are found in the front of the Boy Scout Handbook.

Leadership Philosophy

Every Boy Scout will have the opportunity to participate in both shared and total leadership experiences. The Boy Scout program encourages boys to learn and practice leadership skills.  Troop 226 will provide a program that strikes an appropriate balance between sharing leadership (i.e., being a cooperative member of a team, or working with the adult leadership) and experiencing total leadership.  As the boys develop and demonstrate leadership in shared situations, they will then be challenged in total leadership situations, such as serving as Patrol Leader or Senior Patrol Leader, or leading a patrol or Troop activity, and so forth.

Patrol Method

General. The aims of Scouting and Troop 226 will be facilitated by what is known as the patrol method.  The patrol method allows Scouts to interact in small groups where they can easily relate to each other.  It places responsibility on young shoulders and teaches boys how to accept it.  Six to eight Scouts are grouped together into patrols within the Troop.  These small groups determine Troop activities through their Patrol Leader, and Senior Patrol Leader (the senior Scout leadership position within the Troop), in the Patrol Leaders' Council (PLC).  Each patrol has its own identity and the members of the patrol work together as teams to accomplish the objectives they set.  As much as possible, patrols will be the centerpiece of everything Troop 226 does.

New Scout Patrol  If there is a sufficient number of new scouts, we will create a separate new scout patrol. This patrol is formed immediately after WEBELOS winter crossover. It is normally dissolved immediately after the fall Court of Honor when all of the new scouts are assimilated into the regular patrols

Code of Conduct

Along with the opportunities that Scouting offers comes the obligation for each Scout to conduct himself in a manner that is consistent with the characteristics found in the Scout Law.  Each Scout is expected to be courteous and helpful to others and obedient to junior and adult leadership.  Each Scout is also expected to comply with safety and Troop by-law policies.  Parents are also highly encouraged to remind their Scout that his behavior during Scouting activities will reflect on his patrol, Troop, family, and all who contribute their time and attention in support of the Troop.

Scouts unable to follow the Scout law or Troop 226 policies will be brought before the Scoutmaster for disciplinary action.  Typically the Scoutmaster will notify the Scout’s parents or guardian and will direct boys who are found to have violated the Scout Law to perform some form of service.  This may be service to the Troop or service to the community.  Punishment may also include apologizing to the individual, Troop, or organization affected.

A Scout who commits a serious breach of discipline such as hazing, bullying, thievery, etc., during a Scouting event will normally be removed from any leadership position and suspended from the Troop as determined by the Scoutmaster.  The Scout will remain suspended from the Troop until approved for return by the Scoutmaster after consultation with the parents or guardian(s), the Committee Chair, and the appropriate Assistant Scoutmaster, if applicable.

Scouts committing criminal acts such as underage drinking of alcohol, drug use, assault, etc., during Scout sponsored activities will be immediately suspended from the Troop and their actions reported to the appropriate parent/guardian, Council, District, and law enforcement authorities as appropriate.

Grievances

It is important for the Scout to handle grievances by using the Troop Scout leadership chain.  For minor grievances, a Scout should first talk with his Patrol Leader or Troop Guide (as applicable). The Patrol Leader (Troop Guide for first year Scout) should attempt to resolve these minor issues within the patrol, or if that is not possible, take the matter up with the Senior Patrol Leader.  The Senior Patrol Leader, in turn, may use the Patrol Leader’s Council and/or the Scoutmaster/Assistant Scoutmasters as resources to settle disputes or resolve issues.

Parents who perceive inequities related to the manner in which grievances are handled are encouraged to speak with the appropriate Assistant Scoutmaster or the Scoutmaster.  Parents should take their concerns directly to the adult leader involved when possible, then to the Scoutmaster if necessary.  Those parents who still have concerns after talking to the Scoutmaster are encouraged to bring their concerns directly to the Committee Chair.

Charter Organization Facilities

The Providence United Methodist Church has been gracious enough to charter Troop 226 and allow it to use their facilities.  It is imperative that these facilities be treated with the utmost respect and kept in their original, or better shape, after each use.  If the Troop reconfigures a room in the church for Troop use, the room will be returned to its original configuration when the Troop meeting/activity is finished.

Scout Leadership Positions

Except for the Senior Patrol Leader and individual Patrol Leader(s), Scout leadership positions are appointed by the Scoutmaster.  Scouts who have held the Senior Patrol Leader and Patrol Leader positions will be excluded from holding these positions again unless otherwise determined by the Scoutmaster. All scout leadership positions are six months in duration except: Den Chiefs normally serve eight months; Junior Assistant Scoutmaster is a permanent position.  A description of the boy's duties can be found in Appendix 3.

Note:  The Scoutmaster may create additional short-term or long-term leadership positions for specific purposes as necessary.

Patrol Leader’s Council

Patrol Leader’s Councils (PLCs) are conducted once a month to determine the Troop program.  PLC members are the Senior Patrol Leader, Assistant Senior Patrol Leader, Troop Guide(s), Patrol Leaders, and Scribe. The first year scout Patrol leader(s) participate in the PLC, but are not voting members. The Troop Guide(s) formally represent the first year patrol(s) at the PLCs. While the Scoutmaster and Assistant Scoutmaster(s) oversee and facilitate the PLC meeting, the Senior Patrol Leader is responsible for its conduct, and for establishing the Troop program.  Each Patrol Leader represents his patrol, and relates its needs and concerns.  All PLC members participate in the Troop's planning and decision-making, and help plan outdoor events.  The Senior Patrol Leader will preside over this meeting and will call for any votes.  The Scribe will record any decisions made and will prepare them to be reviewed by the Scoutmaster or representative.

With Scoutmaster approval, other Scout and adult leaders may be invited to the PLC to assist with planning of activities as needed.  The PLC members (less the Scribe and the first year patrol leader(s)) will vote on all issues and proposals.  Issues concerning policy and equipment purchase must first be voted on at a PLC, be agreed to by the Scoutmaster and, finally, approved by the Troop Committee.  A quorum, with at least two-thirds of the PLC voting members, must be present before a vote can be taken.

Patrol Organization

Each patrol has an assistant patrol leader (APL). The APL functions as the patrol scribe and quartermaster. The APL is an authorized leadership position.

Troop Elections

Troop 226 elections will be held semi-annually, in September and March for election of the Senior Patrol Leader and Patrol Leaders positions.  The Scoutmaster will oversee elections.  The Senior Patrol Leader, through his subordinate Patrol Leaders, will notify the Troop members in advance to attend the meeting and its purpose.  All ballots will be secret.  The Senior Patrol Leader must be elected by a majority of the youth members present at the election. Scouts must volunteer to run for elected positions.  Adult leaders may not vote.

Termination of Leadership Position

As it is vital to the smooth operation of the Troop, all Scouts in leadership positions are to attend all meetings.  In the event of three unexcused absences during his leadership position tenure, a Scout may be removed from the leadership position.  If there is an assistant, the assistant will assume the vacated position.  Otherwise, with the consent of the Scoutmaster, the Senior Patrol Leader or Patrol Leader, as appropriate, will appoint a replacement until the next election.

Adult Leadership and Involvement

While the Scouts provide Troop 226's primary leadership, active adult leadership is critical to the Troop's success.  The Scoutmaster and his adult assistants are to serve to provide a quality program for the Scouts. They will act as coaches to the boy leaders.  Their aim is to create an environment where the boys --and not the adults -- are leading the Troop.  The Scoutmaster and Assistant Scoutmasters will be registered and trained Scouters.

The Troop Committee will be comprised of adults and parents who provide administrative and other support to the Scout, parents, Scoutmaster and Troop as a whole.  All Committee members must be registered Scouters (the general term used to describe registered adults active in supporting Boy Scouting) and must be at least age 18.

All adult leaders are tasked to ensure that Troop activities are conducted in accordance with the rules, regulations and policies of the Boy Scouts and these Bylaws.  More details of the responsibilities of adult leaders can be found in Appendix 4, Adult Leadership and Committee Positions.  The Boy Scout program also encourages adults to serve in various adult leadership positions.  This requires the adult to be a registered Scouter and to receive formal training in the respective position.  Scouters comprise the Troop's adult leadership as well as form the Troop Committee.  All Scouter applications will be screened and approved by the Troop 226 Charter Representative and Committee Chair.  All Troop adult leadership and Committee positions are open to any interested adult.  While the troop recognizes the value of parent volunteer time, adult volunteers are expected to pay the costs of their own registration with BSA.

Troop 226 policy is to appoint a designated primary and an open number of assistant position holders, both among the boys' leadership positions as well as the adult leaders and Troop Committee.  All Troop 226 functions (excepting Boards of Review, Scoutmaster Conferences and disciplinary actions) are open to interested parents/guardians.  Troop 226 encourages both adults and Scouts to actively participate in leading the Troop and to contribute suggestions to improve the Troop.   An adult resource questionnaire, which is designed to identify potential areas of adult interest/skills that may be especially useful to the Troop, will be provided to all adults affiliated with Troop 226.  

How Parents Can Help the Troop

In addition to the above, here are some ways parents can help Troop 226 have a quality program. The Troop encourages each parent to help to the extent possible.  Chair or serve on special committees to organize functions in support of the Troop program.

Troop Schedule

Meetings.  Troop Meetings are normally held at Providence United Methodist Church for 90 minutes each week less one meeting per month, which will be the PLC. When there are five meeting days in a month, one of them will normally be designated as an open (no meeting) day. The weekly Troop meetings, PLCs, and Committee meetings are held year round except for the month of August. The specific meeting times and dates may vary depending on the church and Scout schedules.  Additional information on how we conduct our meetings can be found later in these bylaws.

Other Troop Activities.  In addition to our regular Troop and Scout leader meetings, Troop 226's schedule includes one or two special activities per month (less August). Troop 226's schedule normally includes three or four fall campouts and three spring/summer campouts (some of these campouts may be Scout camporees and Scout shows) and one week-long resident summer camp in July.  Other Troop activities include, but are not limited to: parades; fundraisers; museum/other attraction tours; Scout shows; merit badge day camps; and service projects. Detailed information on Troop 226 outdoor activities can be found later in these bylaws.

Joining Troop 226

Potential Scouts are welcome and are encouraged to visit with Troop 226 at its regular meetings before joining. Once the decision is made to join Troop 226, the parent or guardian should download the troop’s membership packet (hard copy available if requested), review all of the information, and complete and turn in the required forms. The troop’s Membership Coordinator is available to assist new scouts and adults. The parent or guardian, with son, will meet with the Scoutmaster to discuss Troop 226's Scouting program, policy and procedures.

Note: the prospective member will be permitted to participate in any Scouting function upon properly completing registration.

The membership packet includes:

Active Membership Status Requirements

Scouts are expected to meet the membership requirements of the Boy Scouts of America as spelled out on the Scout's application and in the joining requirements at the front of the Boy Scout Handbook.  It is imperative that Scouts remain active in the troop to allow the patrol method to function.

Troop 226 defines active membership as those Scouts who participate in two-thirds of all troop and patrol activities (regular Troop meetings, PLCs, outdoor activities, and scheduled service projects) in the required uniform (see following section).  Additionally, some progress toward the next rank advancement should be made during each Scout program year (September through August).

Note: Special consideration will be given to Scouts who have short-term legitimate scheduling conflicts or other excused absences.

A Scout can be moved to inactive membership status if he does not meet the definition of active membership for two consecutive months.  When in an inactive status, a Scout will be removed from any leadership position (if applicable), will not be allowed to camp or participate in other special Scout activities with the troop, nor receive any rank advancement.  Merit badges may be earned, but will not be presented at a troop meeting or Court of Honor until the Scout is restored to active membership.  An advancement report of badges earned will be sent to the council office only after restoration to the active rolls.

The Scoutmaster or his representative will contact the parents or guardians immediately to inform them of the change in the boy's status and see if there is something the troop leadership can do to encourage the boy to regain his active status.

An inactive Scout can be restored to the active roll by demonstrating his desire to be an active member of the Troop.  The Scout's attendance at three consecutive troop meetings, fund raising projects, or service projects, will automatically reinstate him to active membership status.

The BSA Uniform

The Scout uniform does what all uniforms do—it distinguishes the wearer as belonging to a unique organization.  How well the uniform is worn reflects both on the individual, and on the organization of which he is a member.  The BSA is rightfully a proud organization, and wants that pride reflected in the wearing of its uniform.  Similarly, Troop 226 assumes that its members are proud to be Boy Scouts, and expects them to wear the uniform in a manner reflecting that pride.  Each Scout and Scouter is encouraged to obtain a full uniform as soon as possible.  Troop 226 Scouts must have a full uniform prior to receiving "Scout" rank.

Uniforms and other Scout accessories can be purchased locally at the local Scout Council office and store at 11721 Jefferson Avenue, Newport News, or ordered from the BSA catalogue.

Troop 226 will maintain an "experienced" uniform program, overseen by the Committee Quartermaster.  As boys outgrow their uniforms, or as uniform parts become otherwise available, it is encouraged that these items be donated to the Troop for use by other Scouts.

General Uniform Wear Considerations.  Uniform standards are always in effect!  For example, it is inappropriate to pull out the shirt tails, or unbutton the shirt, or unclasp the neckerchief, etc., just because the meeting is over and the Scout is getting ready to walk out the door, or the community event is winding down and he is heading to the car, or the weekend campout is over and he is traveling home.  Wherever T226 Scouts are and whatever they are doing, if they are in the uniform, they should wear it well.  Otherwise, they should change out of it.

Specific Uniform Wear Requirements.  There are three basic classifications of the Scout uniform--Class A;  Modified Class A; and Class B.  They are used depending on the occasion, and/or depending on weather, and will be worn in the following manner:

Full Class A --worn at Courts of Honor, Boards of Review, parades, and other "formal" activities as the Scoutmaster may direct:

Modified Class A--worn at regular weekly meetings and as directed:

Troop Class B --worn, as directed by the SPL, to selected outdoor activities and Troop meetings (i.e., camping, service projects, sports/games):

At some activities (e.g. summer camp), the Troop requests that scouts wear any scout T-shirt. This uniform normally does not include mandatory wear of other BSA items such as belt, hat, etc.

Note:  Wearing camouflage clothing along with the BSA Class A or Troop Class B uniform is prohibited. Wearing of camouflage cold or wet weather clothing at a campout is allowed.

Fees/Dues/Other Costs

Start Up Fee.  A one-time start up fee for Troop 226 is established by the Troop Committee, and is adjusted according to prevailing costs. Start up fees cover the following expenses:

Troop 226 provides new Boy Scouts with a copy of the Boy Scout Handbook and a handbook cover. The Handbook and cover are gifts from the troop, and the costs are not part of the Startup Fee. The Handbook is needed at every regular Troop Meeting, and is required on camping trips for First Class Scouts and lower (and encouraged for higher ranks as well).

Uniform Cost.  Each Scout must have a BSA uniform.  It is also recommended that Scouts buy a Boy Scouts of America Requirements Book as well.  Uniform cost (less portions of the uniform covered by the Troop start up fees) are typically between $50.00-$100.00.  Troop 226 keeps a supply of used uniforms that may offset some of these uniform costs. See the Lost & Found and Used Uniform section of these bylaws for more information.  Also see the Scout uniform section for more information on Troop uniform requirements.

Dues.  Dues are a nominal fee used by the Troop to cover: Boys Life subscription; annual rechartering fee; rank, leadership and merit badges costs; and other miscellaneous routine troop expenses.  Dues will be paid on a semi-annual basis, during the months of September and March. The Troop Committee sets the annual dues based on the cost of supporting the Troop 226 program. Depending on the success of past fund raising events, the Troop PLC and Committee may waive some or all of the semiannual dues.

Activity Costs/Payment Methodology.  Common additional Scouting related costs include food for troop outings and fees for special events.  Scouts participating in camping activities will share food costs equally.  Patrol menus are determined for each event.  Each patrol will also select a Scout Grubmaster to purchase the food and supplies for a particular outing based on the patrol  menu.  Each Grubmaster will submit an itemized bill of all expenses to, and will be reimbursed by, the Committee Treasurer. It is also troop policy to have the Grubmaster take any remaining useable food home and deduct it from the bill.

Each Scout is responsible to pay for his food to the Troop Committee Treasurer prior to the event.  If a Scout decides at the last minute not to attend the event, and the food is already purchased, then he will still be required to pay for his share of the purchased food.

Left over funds over $1.00 per Scout will be reimbursed to the individual Scout.  If there are only residual funds left over (defined as less than $1.00 per Scout), these funds will be incorporated into the Troop 226 general fund.

Fees for special events (i.e., Camporees, special outings, etc.) will be collected on an individual basis prior to the event.  At times there may be unit moneymaking projects to defray the costs of expensive events such as ski trips.

If the troop reschedules an event and a scout is not able to attend the rescheduled event, the scout, upon request, may have his scout account credited for the amount of the activity fee.

Troop Treasury

The Troop Committee Treasurer maintains the troop's banks accounts (treasury). When making payments of dues or for other purposes, checks will be made out to Boy Scouts of America Troop 226.  The Treasurer keeps records of all deposits and withdrawals and issues receipts for payments to the treasury.  These records are available for inspection during Troop Committee meetings.  The Treasurer and another member of the committee will audit the troop's accounts once a year in September.  Appendix 1 provides additional information about fundraising and Scout accounts, and Appendix 4 provides detailed information on Treasurer responsibilities.

Insurance, Health Information, Medical Forms, & Tour Permits

Each parent or guardian is encouraged to have health/accident insurance on his/her Scout.  All vehicles used to transport Scouts must have the minimum insurance required under Boy Scouts of America policy. The Troop Committee Secretary is responsible to maintain automobile insurance records.

All Scouts, and all adult Scouters must have a current BSA Medical Form Parts A, B, and C on file with the Troop Committee Secretary in order to participate in BSA camping activities. The parent or guardian will complete Parts A and C at least annually and update the information as needed. Part B requires an annual checkup by a physician. All three parts must have been completed within the 12 months prior to the start of any camping activity in order for the Scout or Scouter to participate.  Every Scout joining Troop 226 must have a completed medical form on file with the unit.

Tour permits are required for all camping trips as well as all other activities that take the Scout out of the Council area.  The adult leader heading-up the event will ensure that a properly filled out tour permit is turned into the Council several days in advance of the trip.

Troop Library

Troop 226 will maintain a library of scouting materials and merit badge books that can be checked out as needed.  The Troop Committee Secretary will assist the Troop Librarian in maintaining the library. On-line merit badge information can be found at the following URL: http://meritbadge.org/. Scouts who purchase their own merit badge books and donate them to the Troop will be credited $1.50 into their individual scout accounts for each book.

Troop Communications

E-mail will be Troop 226's primary means for correspondence; however, arrangements will be readily made to provide non-electronic correspondence if requested.  Additionally, Troop 226 will establish and actively maintain a Troop homepage and e-mail rosters.  Our current homepage web site and email addresses will be maintained by the Committee Secretary and provided on a recurring basis, such as in the Troop Newsletter.  The Committee Secretary will maintain three separate rosters:  Scouts, adult leaders, and Merit Badge Counselors.  These rosters will be e-mailed to all Scouts and adult leaders when changed.  A newsletter, with short-range calendar, will be sent out at least one time per month via e-mail.  This newsletter will normally be sent out immediately following each PLC.  Special newsletters for summer camp and other major events will be sent out as required.

The Troop homepage, at a minimum, will provide the following information:

Note:  No personal data will be placed on the Troop homepage and pictures will be posted only with parental/guardian approval.

Troop Meetings.

Troop 226's goal is to execute well-planned, organized, Scout-run patrol based meetings with maximum participation from all Scouts.  

Meeting Uniform.  Modified Class A uniform is required at the meetings for all Scouts and adult leaders (Scoutmaster and Assistant Scoutmasters).  Committee members are encouraged to wear uniforms, especially if they will be conducting Boards of Review (see description in "Uniforms" paragraph above).  If a Scout cannot arrive in uniform, he is to phone his patrol leader, and explain why.  If the Scout is unable to contact his Patrol Leader before the meeting, he will go to the Scoutmaster before the meeting and explain his situation.   Not attending meetings or other events in proper uniform may result in the Scout being considered "absent" for participation purposes, which in turn may jeopardize his active status within the Troop,per the "Active Membership Status Requirements" above.

Timeliness.  Prompt arrival will allow the opening flag ceremony to begin on time—all members are requested to be punctual, and to remain for the closing ceremony and clean up.  If a Scout anticipates arriving late, he is to contact his Patrol Leader or the Senior Patrol Leader to let him know.  If the Scout must depart before the clean up and closing ceremony, he will also inform his Patrol Leader or the SPL.

General conduct at meetings.  When the Scout sign is up, noise is to stop.  Horse-play and chatter disrupt the meeting, frustrate those trying to talk, and are simply bad manners.   Also, there will be no drinking, snacking, or gum chewing at any time during the meeting – from opening to closing ceremony.

Opening and Closing Ceremonies.  The formal opening and closing ceremonies honor the American flag and Boy Scout obligations.  More than any other routine activity, these are a chance to demonstrate what makes Scouts unique.  When the Colors are being brought forward and posted, and again when they are retired, Scouts will stand at attention.  This means standing still, quietly, and straight (not leaning against anything), with hands out of pockets and hanging straight down at the side, and feet close together with the heels touching.  Upon the command “Scouts, Salute,” the right hand is brought smartly up, as described in the Scout Handbook.  The salute is held steady, then, upon the command “To,” the hand is returned smartly to the side.  While still standing at attention, the Scouts will, as directed by the Senior Patrol Leader, recite the Scout Law and/or Scout Oath clearly.  Upon completion, the business of the meeting will commence.

Outings/Camping Trips

Outings are the heart of Troop 226's Scouting program, because in order to advance in Scouting, a boy must go camping regularly.  The troop goal is to take an outing per month, rain/snow or shine. The Troop will however, cancel or modify outdoor activities during periods of dangerous weather conditions.

Other Troop 226 trips include District and Council events, as well as special events such as ski trips, canoe outings, historical trails, etc.  Scouts are also encouraged to attend BSA summer camp, Chesapeake High Adventure Sailing Experience (CHASE), National and World Jamborees, Philmont expeditions, and others.

Boy Scouts of America policy requires that there be at least two adults at every Scout activity, with at least one of these adults being a registered and trained Scouter.  The Troop policy is, if at all possible, to have two fully trained leaders (fully trained is defined as an adult who is registered and has received both the youth protection and Scoutmaster/Assistant Scoutmaster training or applicable committee position training) at each activity.  Troop 226 also highly encourages adults who wish to participate in troop outdoor activities.  All adult leaders must be registered and receive Youth Protection training.

Scouts and adults from other troops who are invited to participate in Troop 226 activities or outings must have Scoutmaster approval in advance.

Transportation for Camping/Outings.  The Troop Committee Program Coordinator, or other designated adult leader, is responsible for arranging transportation to and from campouts and other outings.  She/he will ask for adult volunteers to transport Scouts and equipment to and from the event.  All parents should expect to be asked to help transport the Troop and it's equipment at one time or another.

Troop 226 policy is to not charge any transportation fees unless commercial travel is utilized or for travel in excess of 100 miles.  Adult volunteer drivers are encouraged to keep track of BSA-related mileage and to take advantage of Internal Revenue Service rules that allow federal tax deduction of these miles (for those who itemize their taxes).

The Program Coordinator or designated adult leader coordinating transportation will distribute strip maps to the event so that convoying will not normally be necessary.  All travel will be conducted in accordance with the BSA Guide to Safe Scouting which can be accessed at: http://www.scouting.org.

Camping/Outing Guidelines.  Each Patrol Leader will be responsible for coordinating with the Scout Troop Quartermaster to make sure that his patrol has adequate tentage and troop-furnished equipment for each camping trip.  This should be done during the meeting prior to the day of departure.  The Patrol Leader will be responsible for assigning to different Scouts that equipment which needs to be carried home for cleaning or drying.  All cooking equipment must be clean and all patrol equipment must be maintained in proper condition.  The Patrol Leader will keep a written list of equipment assignments and turn a copy in to the Quartermaster whenever he requests it.  If any damage to troop equipment is done in a negligent manner, the Scout or Scouter will be expected to replace such equipment or pay for repair.

Knives/Axes/Saws.  Only those Scouts who have earned the Tot'n Chit card may carry and use knives.  Only Second Class Scouts and above will use axes and saws, and then only for a task that requires the use of an ax or saw.  If needed, the Troop will provide the necessary axes or saws.  In any case, saws and axes will only be used in a defined ax yard and under adult supervision.

Note:  Boy Scouts of America and Troop 226 policies forbid Scouts from having any SHEATH KNIVES or folding LOCK BLADE KNIVES with a blade over 4" (inches) long during any Scout functions or outings.  The only exceptions are kitchen knives, which may be used in the cooking area only, and must be stored in the patrol cooking equipment box.  Any violation will result in an adult taking the knife from the Scout and returning it to his parent/guardian.

Junk Food. No individual items of food or drink in cans or bottles will be permitted on camping trips except under the conditions listed below.  Canned goods, snacks, cookies, and candy will be purchased only in patrol size quantities when they are on the menu and approved by an Assistant Scoutmaster.  Boys with special dietary needs will inform their Patrol Leader who will make the appropriate allowances, in coordination with the patrol Grubmaster.

Electronic Devices Radios, tape or MP3 players, and video games, etc.,  are not allowed on any weekend camping trips or at summer camp except during the ride to and from the activity.  Once the Scout arrives at the activity, these devices will be locked in the vehicle for the duration of the event.  The Scoutmaster and Assistant Scoutmasters are not responsible for these items under any circumstances.

BSA Handbook.  First Class Scouts and lower are to have a Boy Scout Handbook on each campout (higher ranking Scouts are encouraged to bring theirs as well). Handbooks should be protected with a plastic bag or waterproof container.

Other Troop camping policies follow:

Note: a failure to comply with the above camping guidelines may result in the Scout not being permitted to go on the next camping trip.

Personal Camping Equipment. Each Scout is expected to have his own set of individual camping equipment (less tents, ground cloths, lanterns and patrol cooking gear which will be provided by the troop).  Before buying expensive items, parents should be relatively sure their Scout intends to stick with the program.  Talk to other Scouts and parents or adult leaders before buying camping gear.   See the Boy Scout Handbook for a list of suggested equipment for campouts.   The Scoutmaster may add or delete items from this basic list based on the nature of the camping or outing.

Troop Equipment.  The Troop Committee, through the Committee Quartermaster, will ensure that the Troop has enough common equipment to ensure the Scout can have a positive camping experience.  The Troop will supply each patrol with a "chuck box" which contains all the items needed to prepare meals (less food) while camping.  This will include pots, pans, cooking utensils, a stove, propane fuel and some cleaning supplies.  In addition to cooking items, the Troop will provide tents, a lantern per patrol, and a camping tent for every two boys.  Scouts and adults must provide their own vittles kit (cutlery, plates or cups), flashlight, sleeping bag, poncho, etc.  Adult Scouters are also expected to bring their own tents and cooking supplies.

Note:  the adults participating in a camping event are encouraged to coordinate among themselves in an "adult patrol" mode--show the boys how it's done!

Scout Records

There are three formal Scout advancement records: the individual Scout’s Boy Scout Handbook, the advancement and merit badge cards, and the Troop automated record file.  The Committee Advancement Coordinator will sign all advancement forms concerning the scouting program as well as maintain an automated record of all Scout rank requirement sign-offs, advancements, merit badges, campouts and service hours.  Appendix 4 provides additional details on the advancement coordinator duties.

It is imperative that the individual Scout periodically provides the advancement coordinator access to his Boy Scout Handbook so his advancements and rank sign-offs are properly recorded.  It is also important that the Scout keep track of his Boy Scout Handbook as well as his advancement and merit badge cards.  All of this will be required should the Scout approach the final stages toward Eagle.

Advancement

The Boy Scouts of America has a very specific advancement plan and Troop 226 advancement activities will be conducted in accordance with the specific requirements laid out in the BSA Handbook.  This program is designed to encourage Scouts to participate in a progressive series of learning experiences.  The plan also provides a specific means of measuring and recognizing achievement in these experiences.  New Scouts are encouraged to advance and significant Troop and patrol attention is focused on this area.  The Troop activities will be designed so it is possible for a dedicated Scout to easily advance to First Class within the first year. Attaining Star, Life and Eagle ranks are more challenging and require the Scout to:

Note: qualified instruction from sources external to the Troop, Council or other formal BSA activity is acceptable provided it is coordinated in advance with the Scoutmaster, it directly satisfies the requirements laid out in the BSA Handbook, and a registered Troop scouter provides oversight of the activity.

The six steps to the advancement process are:  1. Learning by doing;  2. Being tested; 3. Ensuring proper documentation;.  4. Participating in a Scoutmaster Conference; 5. Appearing before the Board of Review; and 6. Recognition  presentation/ ceremony.

1. Learning by doing: Here the Scout practices the skill, participates in an activity and completes the assignment with his patrol, counselor or through independent study.  The Boy Scout Handbook contains a listing of all requirements for advancement in rank and a record of the Scout's progress.

2. Being Tested: The Scout is tested over the requirements he has completed.  The following Scout leaders are authorized to sign off (front part of book only- see step 3 below) from Scout to First Class: Junior Assistant Scoutmasters, the Senior Patrol Leader, the Assistant Senior Patrol Leader, Patrol Leaders, and the Troop guide.   Scout leaders may sign off requirements only if the tested Scout’s rank is lesser than their own (i.e., a First Class cannot sign off First Class requirements, but may sign off Second Class, Tenderfoot or Scout requirements) and only when they directly taught and tested the requirement. Additionally, the Scoutmaster, Assistant Scoutmasters  or designated uniformed adult leader can sign off activities in the back part of the book (see step 3 notes below). The Scoutmaster will determine and publish the names of the adults who are authorized and qualified to sign off rank advancement from Star to Eagle.  

Note:  the requirement of "Scout Spirit" in all ranks is specifically reserved for the Scoutmaster's approval, as part of the Scoutmaster's Conference. Additionally, the Troop policy is that that scouter fathers do not normally sign off on their son's activities unless there is no viable alternative.

3.  Ensuing Proper Documentation.  It is the individual Scout's responsibility to ensure that he gets proper documentation on all advancement activities. Only the Scoutmaster and Assistant Scoutmasters or designated uniformed adult leader can sign off on the back portion of a scout's book (sign off must include initials and date). Senior Scouts may sign off on the front page of a BSA Handbook in accordance with guidelines found in the "being tested" section above. It is also the individual Scout's responsibility to present his BSA Handbook to the Advancement Coordinator on a regular basis so that all new advancements get quickly transferred into the Troop's automated records database.  

4. Participating in a Scoutmaster Conference:  When a Scout has been signed off on all requirements for advancement in rank, he meets with the Scoutmaster for a conference.  This conference is designed to involve the Scout in a review of his progress to date.  The Scout and Scoutmaster also work together in setting goals for further development.  It should be noted that the Scoutmaster Conference is not designed to determine if the boy should be advanced in rank.  The Boy Scouts of America takes the position that this decision should be made by the Board of Review.  Thus, the Scoutmaster Conference is used mainly to review and set goals, as well as ensure that the Scout has accomplished the prerequisite tasks to prepare him for the next rank.  The Scout will not be "tested" at a Board of Review, for example; tying knots or demonstrating other skills, therefore, it is the Scoutmaster’s responsibility to determine that the Scout is ready to tackle the next level of challenges.

5. Appearing before the Board of Review:  As a final step toward advancement, the Scout goes before a Board of Review which is a panel of experienced adult Scouters drawn from the Troop Committee.  The Board of Review has the following objectives:

Advancement in rank is not automatic.  If the Board feels that the Scout is not ready to be advanced, they will offer constructive suggestions designed to strengthen perceived areas of weakness.

Unless otherwise stated, the Board of Review meets during the last regular Troop meeting of the month.  The qualified Scout must appear before the Board of Review in full Class-A uniform, with his Boy Scout Handbook, so the members of the board can review his progress and sign off his advancement.  Troop 226 procedures for conducting a Board of Review are found in Appendix 2.

Note: the Chesapeake Bay District Eagle Board conducts the Board of Review for Eagle rank.  The Troop Committee will conduct a mock Eagle Board of Review to help the Eagle candidate prepare for the District Board.

6. Recognition Presentation/Ceremony.  Scouts are recognized for their advancements informally and formally. The Board of Review will immediately congratulate a Scout who successfully completes the Board of Review process.  At the next regular Troop meeting, the Scout will be presented the badge of the rank just earned.  Finally, a Scout will be formally recognized at the next Court of Honor, where he will receive the card that accompanies the rank earned.

Merit Badges

The intent of the BSA merit badge program is for scouts to set a goal in the particular field of interest represented by the merit badge, and to achieve that goal through interaction with a qualified BSA merit badge counselor.

The Troop 226 merit badge program works as follows:

  1. A scout selects a merit badge of interest and obtains Scoutmaster or Assistant Scoutmaster approval before beginning a merit badge.
  2. The scout obtains an application for merit badge (“blue card”) from the Troop Merit Badge Counselor Coordinator who will assist the scout with identifying the appropriate Troop, Council or other BSA qualified merit badge counselor. The scout then takes the blue card to the Scoutmaster or Assistant Scoutmaster to obtain his/her signature.
  3. The counselor documents completed merit badge requirements on the blue card as set forth in the appropriate BSA merit badge book.
  4. When all requirements are completed, the merit badge counselor signs-off on the blue card and returns it to the scout.
  5. The scout takes the blue card to the Scoutmaster or Assistant Scoutmaster for completion signature.
  6. The scout turns in the completed blue card to the Troop Advancements Coordinator for recording in the Troop records database.

Normally, the scout is awarded the merit badge at the next Troop meeting and will receive the merit badge card at the next Court of Honor.

Additional Troop merit badge information follows:

Courts of Honor

Troop 226 will have a quarterly ceremony to give peer recognition as well as parental and Troop Committee recognition to those Scouts who have earned awards, advanced in rank or attained a leadership position.  All parents, family members, committee members, and friends are highly encouraged to attend.  Troop 226 Courts of Honor are normally held in lieu of a regular weekly meeting.  Normally, the Troop will provide some sort of refreshments after the ceremony.

The uniform for Courts of Honor is always full Class A.  Scouts who are not in the proper uniform may not receive their awards, rank advancement, or recognition and may forfeit such recognition for their accomplishments until the next Court of Honor, at the discretion of the Scoutmaster.

Service Projects

An important part of Scouting is service – doing something for others.  One of the guiding principles of the Boy Scouts of America is the development in each Scout of a spirit of selflessness and awareness that he and his Troop can make a difference in the community.  Service to others is also required for advancement to each rank from Second Class to Eagle.

Troop Service Projects. Troop 226‘s policy is to conduct a Troop service project every few months in which assistance will be rendered to the Providence United Methodist Church, the local community, the nation or worldwide mission.  By active and dedicated participation in planning and conducting service projects, the Scout learns how much the contributions of his time, energy and imagination can mean to the world around him.  The Troop Committee Service Project Coordinator will coordinate all service projects in consultation with the Scoutmaster, the Senior Patrol Leader, and the Patrol Leaders Council.  It is expected that all scouts participate in the regularly scheduled troop or patrol service projects even if the scout does not require any additional service project hours for advancement.

Troop 226 service projects include:

Note: only the Scoutmaster and the Service Project Coordinator can approve service hours used for rank advancement requirements (2nd Class, Star and Life) that are earned outside of the regularly scheduled Troop 226 service projects.  For approval, these individual service projects normally must be coordinated in advance and be done while wearing the scout uniform.

Eagle Projects.

Once a scout earns Life rank, he will be presented with the BSA Eagle Scout service project workbook and Troop 226 Eagle project guide. It is important that the Eagle service project plans must be presented to the Troop Committee Eagle Coordinator prior to being started to ensure that current Colonial Virginia Council Life to Eagle guidelines for districts and units have been followed and completed.  The Eagle Scout Coordinator and Scoutmaster will sign the Eagle application and the Eagle candidate obtains District Council approval before starting any work on his Eagle project. Eagle candidates must coordinate at least 30 days in advance with the PLC for any scout participation in their projects. The Eagle Scout Coordinator will assist the Eagle candidate through the District Council approval process and schedule a mock Eagle Board of Review  (the Scoutmaster or Assistant(s) are allowed to serve on this mock Board.).

Order of the Arrow

The purpose of the Order of the Arrow (OA) is fourfold:

To become a member of the OA, a youth must be a registered Boy Scout and hold the minimum rank of First Class.  The youth must have experienced a minimum of 15 days and nights camping (including at least one 6-day/night resident camp).  Scouts are elected by their fellow Scouts, following OA qualification approval by the Scoutmaster.

Adult Scouters can also become OA members.  They must meet the same requirements as above, with the exception that an adult is nominated by the unit and voted on by the Executive Committee of the local OA Lodge.  The Scoutmaster will nominate the adult after consultation with other adult OA members, and will be coordinate with the local OA Chapter regarding this process.

OA elections will be held once per calendar year. The Scout and Scouter OA coordinators will coordinate the annual elections in consultation with the Troop PLC.

Troop High Adventure Group.

This high adventure group is a scout-run program. It is not a separate unit nor patrol, but is a group of older and higher rank scouts which plans for and conducts separate high adventure activities two or three times per year. Typical high adventure activities could include: white water rafting, caving, rifle shooting, rock climbing, back packing, etc. The high adventure group membership requirements are:

Used Uniform and Lost & Found.

Used Uniform Supply. The Troop maintains a used uniform supply from donations from Troop members and other sources. The used uniform supply inventory (by item and size) is updated monthly and is published with each Troop Newsletter. These items are available at no cost on a first-come first-serve basis with agreement that the item will be turned into the troop when it is no longer needed by the scout.

Lost and found. The Troop also maintains a lost & found supply. As with the used uniforms, a lost & found list will be updated and published monthly. Troop policy is to make a reasonable effort to identify the proper owner (all items should be marked with the scout's name and troop number!). If these items are not claimed after one year, they will be considered donated for general Troop's use.

Policy Revision, Review & Approval

The Troop Committee must approve all new Troop policies and procedures with input from the Scoutmaster and other adult leaders.  The Committee will review these policies, procedures and information annually.  Additionally, any adult or Scout may submit recommendations for changes to existing by-laws.  Changes to the Troop by-laws must be approved by the Committee with a two-thirds vote majority and with a minimum two-thirds Committee member quorum participating in the voting.


Appendix 1: Fundraising and Troop Treasury

Fundraising (General)

The basic purpose of Troop fundraisers is to support Troop activities and Troop programs.  The Troop Committee, with the Troop Fundraising Coordinator in the lead, is responsible for approving and coordinating all Troop fundraising functions.  The Troop Committee determines the purpose of a particular fundraiser and the uses to which the proceeds of that fundraiser will be applied.

On a case-by-case basis, the Troop Committee may reserve a portion of the profits of a particular fundraiser for use by the individual Scout.  These reserved funds will be maintained in a Scout support fund (see description below) and remain part of the Troop treasury.  The Troop Committee will determine the percentage of profits that will be allocated to the Scout support fund.  Additionally, all Scouts are expected to work at Troop fundraisers, whether or not they see a direct benefit to their Scout support fund.

All fundraisers will be planned and conducted in accordance with BSA policies and procedures.

Troop 226 Fundraising Projects Troop 226’s fundraising projects will be conducted on a recurring basis as determined by the Committee.

 

Troop Treasury

Monies earned or collected by members of the Troop for any Scout-related purpose will be turned over to the Troop Committee Treasurer to be deposited in the Troop treasury checking account.  All Troop financial obligations associated with fundraisers are paid from the Troop treasury.  Those monies allocated to the Scout support fund will be maintained in the Troop treasury account, but will be recorded under the individual scout’s name in a separate file.  Any interest earned by Scout support fund monies will be credited to the Troop treasury.

Scout Support Fund

Scout Support Fund monies, while kept in the Troop treasury fund, are tracked for each individual Scout, and are made available for use by the registered Troop Scout.  A Scout’s access to this money is a privilege accorded the Scout by the Troop Committee.  The Troop Committee can revoke that privilege if deemed necessary.  These Scout support funds may be used to pay individual Scout dues, Troop camping fees, re-charter fees, purchase of Boy Scouts of America uniforms and other scouting equipment, and other such uses as have received prior approval from the Committee.

It is understood that the Scout support fund monies are part of the overall Troop treasury and that neither the Scout nor his parents or guardians have any proprietary or vested interest in these monies for anything except the BSA-related purposes approved by the Troop Committee.  Disbursements from the Scout support fund will be made by the Troop Treasurer upon presentation of actual purchase receipts, except that arrangements may be made for direct transfer of amounts for direct payment of dues, camping fees, etc.

No Scout may withdraw funds in excess of his documented contribution to the Scout support fund. Additionally, no contributions to the Scout’s Support Fund from sources other than approved Troop fundraisers are permitted.  The Scout Support Fund monies are not transferable to another Scout or Troop. If a Scout quits the Troop, his account will remain in effect for three months.  If the Scout does not return to the Troop within this time period, his Scout support fund account will be closed and the money will go into the general Troop treasury to be disposed of as the Troop Committee decides.


Appendix 2: Board of Review Guidelines

Purpose of a Board of Review:

The members of a Board of Review should have the following objectives in mind:

Additionally, the Board of Review provides "quality control" on advancement within the Troop, it provides an opportunity for the Scout to develop and practice those skills needed in an interview situation, and it is an opportunity for the Scout to review his accomplishments.

The Board of Review is NOT a retest; the Scout has already been tested on the skills and activities required for the rank.  However, the chair of the Board of Review should ensure that all the requirements have been "signed-off" in the Scout's Handbook.  Additionally, the chair should ensure that leadership and merit badge records are consistent with the requirements for the rank.

 

The Board of Review is an opportunity to review of the Scout's attitudes, accomplishments and his acceptance of the Ideals of Scouting.

Composition of a Board of Review:

For all ranks (except Eagle and Eagle palms) the Board of Review consists of three to six members of the Troop Committee.  The Troop Advancement Coordinator typically chairs the Boards of Review.  Relatives or guardians may not serve as members of a Scout's Board of Review.  Unit leaders (Scoutmaster, Assistant Scoutmasters) will not participate in a Board of Review unless absolutely necessary to constitute a board of three members.

The district advancement committee will set policy for the composition and procedures for the Board of Review for the rank of Eagle and for Eagle Palms.

Mechanics of a Board of Review:

The chair of the board introduces the Scout to the board.  The Scout is to be in full Class A uniform. The chair of the Board of Review should ask the Scout to come to attention, and recite one or more of the following:

For the lower ranks, one or two (usually the Law and Oath) should be sufficient.  For higher ranks, more may be expected.  One or two re-tries are appropriate, especially for younger Scout, or if the Scout appears nervous.

The board members are invited to ask questions of the Scout. The questions should be open-ended, offering an opportunity for the Scout to speak about his opinions, experiences, activities, and accomplishments.  Avoid questions which only require a simple one or two word answer.  If an answers is too brief, follow up with a, "Why?" or, "How can that be done?" to expand the answer.  The questions need not be restricted to Scouting topics; questions regarding home, church, school, work, athletics, etc. are all appropriate.  The chair should be made aware of any "out-of-bounds" areas; these should be communicated to the board before the Board of Review begins (e.g., if a Scout is experiencing family difficulties due to a divorce, it would be prudent to avoid family issues.)

The time for a Board of Review should be from 10 to 30 minutes, with shorter time for the lower ranks. When all members have had an opportunity to ask their questions, the Scout is excused from the room.  The board members then consider whether the Scout is ready for the next rank; the board's decision must be unanimous.  Once the decision is made, the Scout is invited back into the room, and the chair informs the Scout of the board's decision.

If the Scout is approved for the next rank, there are general congratulations and handshakes all around, and the Scout is encouraged to continue advancing.  If there are issues that prevent the Scout from advancing to the next rank, the board must detail the precise nature of the deficiencies.  The Scout must be told specifically what must be done in order to be successful at the next Board of Review.  Typically, an agreement is reached as to when the Scout may return for his subsequent Board of Review.  The chair must send a written follow up, to both the Scout and the Scoutmaster, regarding the deficiencies and the course of action needed to correct them.

The Nature of the Questions:

  The questions for the lower ranks are simpler and generally deal with factual information about the Scout's participation in his unit, and his approach to applying the skills he has learned toward earning the next rank.  The questions for the higher ranks are less factual, and generally seek to aid understanding of how scouting is becoming an integral part of the Scout's life.  It will not be the point of a Board of Review to retest the Scout. However, questions like, "Where did you learn about…" or "Why do you think it is important for a [rank] Scout to have this skill?" are valid.

If a Scout appears nervous or anxious about the Board of Review, it might be appropriate to ask one or two questions from the list for a lower rank, to help "break the ice."  In general, within a rank, the questions are arranged from "easiest" to "most difficult".  For each rank, there is a question about advancing to the next rank. The purpose of this question is to encourage advancement, but it should not be asked in a way that pressures the Scout.

Note: If the Board of Review is for the Life rank, and the Scout is at or near his 17th birthday, some pressure towards Eagle may be in order. At the very least, be certain that the Scout realizes that his time is running out.

For higher ranks, there is a question from The Boy Scout Handbook about basic Scouting history.  For Order of the Arrow members, there are questions about the role of OA within Scouting.  More questions are provided than can typically be accommodated in the time suggested.  The Board of Review will need to select the questions that are appropriate for the particular Scout and his experiences.

What Every Scout Should Know:  Scout Oath; Scout Law; Scout Motto; Scout Slogan; and the Outdoor Code

Detailed by-rank questions can be found at: Numerous sources of Board questions may be found on the internet by searching for “Board of Review Questions”. Be certain to compare the questions you find to the guidelines above, however.


Appendix 3: Scout Leadership Positions

The focus of leadership in the Boy Scouts of America is on youth leadership.  Youth leadership is responsible for planning and running the Troop 226 scouting program.  The primary vehicle for planning and executing the Troop's program is the Patrol Leader’s Council.  The role of the Patrol Leader’s Council is spelled out in the main body of the bylaws as well as in the Junior Leaders' Handbook and the Scoutmaster Handbook.  The following descriptions of the established youth leadership positions are taken from Junior Leaders' Handbook and the Scoutmaster Handbook.

 

Junior Assistant Scoutmaster

The Junior Assistant Scoutmaster must be an Eagle Scout, be at least 16 years old and have successfully served as the Senior Patrol Leader.  Qualified Scouts who volunteer to become a junior assistant scoutmaster must be nominated by the Scoutmaster and approved by the Troop Committee before being able to serve in this important position. The Scoutmaster will determine the specific duties each Junior Assistant Scoutmaster.

Senior Patrol Leader

The Senior Patrol Leader is the senior Scout leadership position within the Troop.  He shall be elected by the majority of Scouts registered in the Troop.  He shall be at least Star in rank, and shall have served at least one term as Patrol Leader, Scribe, Assistant Senior Patrol Leader or other junior leadership position approved by the Scoutmaster and volunteer to run for election (Scouts may choose not to run for this position).  The Senior Patrol Leader's term, which can start at any time, will be for a period not to exceed six months, after which an election must be held to determine the next Senior Patrol Leader.  He shall preside over the Patrol Leader’s Council.  He guides the Patrol Leaders and other junior leaders.  The Senior Patrol Leader may not serve multiple terms unless there are no other qualified Scouts.

The Senior Patrol Leader works very closely with the Scoutmaster and the other Scout leaders in the day-to-day functioning of the Troop.  Specific Senior Patrol Leader duties include, but are not limited to:

Assistant Senior Patrol Leader

The Assistant Senior Patrol Leader is appointed by the Senior Patrol Leader with the approval of the Scoutmaster, and must meet all the requirements of the Senior Patrol Leader.  He will take over the job of the Senior Patrol Leader in his absence, and will assume the position of Senior Patrol Leader for the remainder of the term, in the event the current Senior Patrol Leader is unable to continue in that capacity.  He provides assistance to, and performs other functions as determined by, the Senior Patrol Leader. The Scoutmaster has the option to assign more than one Assistant Senior Patrol Leader if he deems it necessary.

Patrol Leader

Each Patrol Leader is elected by a majority vote of the members of his individual patrol by secret ballot. With the exception of the New Scout Patrol, Patrol Leader(s) must be of at least First Class rank.  His term can start at any time and will be for a period not to exceed six months, after which an election must be held to determine the next Patrol Leader.  The Patrol Leader may not serve multiple terms, unless there are no other qualified Scouts.  The specific duties of the Patrol Leaders are:

Note: the new Scout patrol leader(s) primarily serve as an assistant to the Troop guide(s) and do not perform the same functions as the regular patrol leader.

High Adventure Group Leader The High Adventure Group Leader plans, coordinates any High Adventure group activities and acts as the High Adventure Patrol leader during these events. This is a six-month position and requires the same age and rank qualifications as the High Adventure Group itself.

Assistant Patrol Leader

Appointed by the Patrol Leader to assume the duties of the Patrol Leader in his absence. The assistant patrol leaders also serve as the patrol quartermaster and scribe.

Troop Guide

The Troop Guide(s) basically serve as Patrol Leaders to the new Scout patrol(s). The Troop guide(s) help the new Scouts learn skills up through those required for the rank of First Class.

OA Representative

The Troop OA representative assists the adult OA coordinator in scheduling and coordinating all OA-related events and provides general OA information to other scouts as required/appropriate.

Historian

The Historian collects and maintains Troop memorabilia and information on former Troop 226 members.

Librarian

The Librarian keeps Troop 226 record books, pamphlets, magazines, and audiovisuals available for use by Troop members.

Instructor

The Instructor teaches one or more advancement skill requirements (for example, the instructor may work with new boys to teach them the Scout Oath and Law.)

Chaplain’s Aide

The Chaplain’s Aide assists in Troop religious services and promotes religious emblems programs.  The Chaplain’s Aide works with the Troop Committee Chaplain to accomplish these goals.

Den Chief

Den Chiefs work with a Webelos den as a guide.  Den Chiefs will be at least First Class and will be at least two years older than the Cub Scout den that they are going to work with.  The Scoutmaster may waive the First Class requirement on a case-by-case basis.

Quartermaster

The Quartermaster is responsible for Troop equipment and supplies.  He keeps records of patrol and Troop equipment and keeps it in good repair.  He is responsible for checking out equipment and sees to it that it is returned in good order.  He will make recommendations to the Senior Patrol Leader as to the needs of new equipment.  The adult Quartermaster on the Troop Committee acts as advisor and will see to it that proper equipment and inventory logs are kept.

The Quartermaster is also responsible to maintain the Troop Lost & Found and Used Uniform items. The Quartermaster will provide the Scoutmaster a monthly updated list of these items.


Scribe

The Scribe is the Troop secretary.  He keeps a log of all Patrol Leaders Council decisions and maintains Troop attendance and dues records.  He will also report to the PLC on any delinquent dues owed the Troop and maintains a weekly attendance and uniform log.  The Troop Committee Advancement Chair and Treasurer will serve as advisors.

Other Jobs

The Scoutmaster may create other jobs for Scouts which provide them with leadership opportunities.  These jobs may become a permanent part of the youth leadership structure or they may be temporary in nature. The Troop Committee will approve any permanent positions.


Appendix 4: Adult Leadership and Committee Positions

General

The adult leaders of Troop 226 are registered Scouters who have made a commitment to creating an environment that helps the youth leadership execute a quality scouting program.  The adult leaders are responsible for ensuring that the Troop's activities comply with BSA policies and procedures.  The adult leaders are also responsible for providing administrative and logistical support for the Troop's activities. Finally and perhaps most importantly, the adult leaders of Troop 226 are responsible for setting a positive example of the ideals of scouting expressed in the Scout Oath, Law, and Motto.

Uniformed and Non-Uniformed Committee Members 

The scoutmaster, assistant scoutmaster and committee chairman are “uniformed” positions. Committee members are encouraged, but not required, to wear the BSA uniform.   Normally, “uniformed” committee members will be utilized on Boards of Review, but the Scoutmaster may allow other “non-uniformed” scouters and/or community leaders to sit on Boards of Review if he/she so desires.

Scoutmaster

The Scoutmaster has the most important adult job in the Troop.  He/she has to interact with all parts of the Troop's operations: the Scouts, the junior leaders and Patrol Leader’s Council, the Assistant Scoutmasters, the Troop Committee, and through the committee the Charter Organization Representative and the charter organization.  The Scoutmaster works as a coach and mentor, training the boy leaders to run the Troop and by managing, training, and supporting the Assistant Scoutmasters in their roles.  The Scoutmaster will normally serve a three-year term, but the term length may be adjusted with the approval of the Troop Committee.  Some specific responsibilities of the Scoutmaster are:

Assistant Scoutmasters

Assistant Scoutmasters are registered, trained Scouters who are familiar with the BSA methods and procedures, as well as Troop 226 operations.  Troop 226 will have one full time Principal Assistant Scoutmaster who has been designated to fill in for the Scoutmaster in his absence.  Other Assistant Scoutmasters will normally be given focused responsibilities by the Scoutmaster, such as: first year patrol mentor, outdoor activity assistant, etc.

Any interested adult may become an Assistant Scoutmaster.  Having a son in Troop 226 is not a requirement.  All Troop 226 Assistant Scoutmasters must go through both initial and advanced Boy Scout training.  Interested persons should see the Scoutmaster.

Troop Committee Organization and Responsibilities

The Troop Committee consists of numerous registered adult leaders who support and assist in the general operation of the Troop.  The Troop Committee, in general:

Note: Troop 226 committee members will be clearly identified in the Troop adult leader roster that will be made available to all Scouts, adult leaders and parents/guardians.

Duties of Committee Members

The BSA recommended duties of the Troop Committee members are outlined in some detail in the Troop Committee Guidebook.  Highlights of committee member's responsibilities are presented below. The Troop 226 Committee includes the following:

Note: some adult leaders and committee members may perform additional committee functions; however, only designated committee members will vote on committee matters.

Committee Chair. The Committee Chair works with the Charter Organization Representative, the Troop Committee, and the Scoutmaster to ensure that the boys have a well-supported Scouting program.  The Committee Chair, with the assistance of the Troop Committee, recommends an adult leader to the Charter Organization Representative.  The Committee Chair approves all adult leader recommendations and forwards them to the Charter Organization Representative, who has final approval over all adult leadership appointments.  The Committee Chair will normally serve for a three-year term.  He/she is eligible for additional one-year terms with Committee approval.  Specific committee chairperson duties include:

Charter Organization Representative (Charter Rep). The Charter Rep is a member of the chartered organization (Troop 226’s sponsor, the Providence United Methodist Church) and is charged with being the active link between the Troop and the PUMC.  He/she works closely with the Troop Committee and the Chair.  When required, the Charter Rep selects the Troop Committee Chair and plays a major role in recruiting adult leaders.  More details about the Charter Organization Representative are in the Scoutmaster Handbook.  Other Charter Rep duties include:

Secretary:

Treasurer:

Advancement Coordinator:

Eagle Scout Coordinator. In conjunction with the Advancement Coordinator, Scoutmaster, and the committee, the Eagle Scout Coordinator:

OA Coordinator: In conjunction with the Scoutmaster, the Scout OA representative, and the Advancement Coordinator, ensures that Troop OA candidates are properly qualified, OA elections are scheduled, and that all other Troop OA-related activities are properly planned for and executed.

Training Coordinator:

Programs Coordinator:

Transportation Coordinator:

Chaplain:

Fundraising/Donation Coordinator:

Merit Badge Counselor Coordinator:

Service Project Coordinator:

Quartermaster:

Other Positions.

Committee Member at Large:  A Committee Member at Large is a registered adult Scouter who, while not a voting committee member, has volunteered to provide back-up/fill-in support to Boards of Review, committee functions and events as needed.  Normally, the Committee Members at Large are experienced adult Scouters who want to provide adult assistance to the Troop, but cannot afford the time to become a full time committee member.

Merit Badge Counselor: Most Troop 226 merit badge counselors are registered adult leaders. However, individuals who are not registered leaders who desire to sign up as a merit badge counselor may do so as long as they fill out the requisite BSA paperwork with the local BSA council. Registered leaders who want to be eligible to teach merit badges outside of the Troop must fill out a no fee duplicate adult leadership form with the local BSA council.

* Develop a plan for year-round membership flow into the troop.

    * Work

    * Plan and coordinate a troop open house to invite non-Scouts into the troop.

    * Encourage Scouts to invite their friends to join the troop.

    * Keep track of Scouts who drop out of the troop, and develop a plan to encourage them to rejoin.

Membership Coordinator: A knowledgeable adult leader or parent who is responsible for troop membership growth. This person should work closely with the Cubmasters and Webelos Den Leaders of neighboring Cub Scout packs to provide a smooth transition from pack to troop, help to identify and provide troop information to boys who are new to scouting, and assist new parents with Troop joining paperwork.

2