Swim Team Family Work Requirements
For ALL Training Groups
A good portion of the revenue for the swim team comes from hosting meets. The WSAC and SSTY could not make it without the help and support of the parents and other volunteers for these events. There are some changes to this document this year so please review thoroughly.
During the 2014-2015 season we will conduct five (5) major meets:
GMO October 10 - 12
YMCA Finalist December 13 - 15
A+ Jan /Feb 31, 1-2
Y-State March 21 - 23
SSTY Dist/Sprint May 17 - 18
You must provide a worker for the required number of sessions for each meet, EVEN if your swimmer is not competing at a specific meet. The worker can be a family member, friend, the athlete (depending on their age and the position – in general no one under 12, but this is up to the discretion of the Coaches and Volunteer Coordinators), or even a high school student who needs community service hours. Please be sure that the Volunteer Coordinators know if someone outside of your family is working on your behalf. Be aware that only half of each family’s work requirements can be completed on Friday nights.
Please note that work requirement hours will not apply towards the YMCA Invite meet. Experienced volunteers will be asked to help out and train new families. All new families are encouraged to work at the Y-Invite in November to become familiar with the various positions.
REQUIREMENTS FOR Veteran Families/Transfers
Veterans are defined as joining the team BEFORE APRIL 1ST OF THE CURRENT YEAR. Transfers are those who come from another year round swim team. Veteran/transfer families must work a minimum of 8 sessions:
Distribution of sessions:
1 or 2 sessions at the GMO
1 or 2 sessions at the Y-Finalist
3 or 4 sessions at the A+
2 or 3 sessions at the Y-State
1 or 2 session at the SSTY Dist. / Sprint
IF YOUR SWIMMER QUALIFIES FOR A+ FINALS ON SATURDAY NIGHT, YOU MUST WORK THIS SESSION! THIS INCLUDES RELAY ONLY ATHLETES.
SPECIAL EXCEPTION FOR VETERAN/TRANSFER FAMILIES WHOSE ONLY SWIMMER IS A BOY ON HIS HIGH SCHOOL SWIM TEAM:
Must work a minimum of 7 sessions (1 at Y-Finalist, 2 at A+, 3 at Y-State, 1 at the Dist/Sprint).
REQUIREMENTS FOR New Families
New Families are defined as those joining the team on or after 4/01/ current year).
New families must work a minimum of 5 sessions during the year.
Distribution of sessions:
1 session at the GMO
1 session at the Y-Finalist
1 sessions at the A+
1 sessions at the Y-State
1 session at the SSTY Dist. / Sprint
All sign ups are done through your Team Unify account. The program will "LOCK" on the Tuesday before the meet begins and after that point families are obligated to find their own replacements for their positions if they cannot work.
IF YOUR SWIMMER QUALIFIES FOR A+ FINALS ON SATURDAY NIGHT, YOU MUST WORK THIS SESSION IN ADDITION TO YOUR OTHER REQUIRED A+ SESSIONS
There will be a $50.00 PER SESSION fine assessed to each family who does not provide a worker for the required number of sessions at a meet. You will be notified of any fines and will have a deadline by which to pay. If you sign up for a session and fail to show there will be a $100.00 PER SESSION fine assessed. Extenuating circumstances will be taken into consideration on a case by case basis, and head coaches will be consulted before making a decision. I understand my family work requirements and will pay the penalties if not in compliance with this agreement. I also understand that session assignments will be on a first come, first served basis.
Worker Sign- Up will open on September 10th at 10am for the GMO, Y-Finalist & A+ Meets. The YMCA State Meet and Distance/ Sprint will be available to sign up for on December 15th at 10am. This is a new change for this year to allow families joining later to have opportunities to volunteer at our meets.