La Asociación de Gata Residencial

Minutes of 33rd  Committee Meeting

27th February 2011

Monroe’s Carvery, Pedreguer

Those present

Absent

No Representative 

 In Attendance

1.     Those present and apologies

The signing in form was circulated and apologies taken.

2.    Minutes of the previous meeting

These were taken as read, agreed and signed by the President and Secretary with the addition of Graham May under the list of attendees.

3.     Matters arising 

a. Deposit Account – PB reported back that there is no restriction on association deposit accounts but that they are liable to tax at source at 19%. It was agreed no action at this time.  

b. Financial Software – PB reported that he had found several packages.

Action: To meet with SJ to discuss and decide on best option.

c. Payment of Fees  – PB confirmed that he had circulated info to reps.

d. Site map – SM stated that she had received an e-mail of the map from PS but it had gone to spam.

Action: To forward to PB and DM and to discuss with council when this can be displayed.

e. Translations – 1 suggestion had been received regarding the use of Google but it was agreed this was a poor tool for the purpose.

Action: PB agreed to assist in the translation of minutes and would seek to find a Spanish speaker to help him.

f. Public Liability Insurance – SM had received a query as to why this had not appeared under the last matters arising. It was stated that no-one had been tasked to do anything therefore there was nothing to report back.

Action: DM to discuss with PS with a view to obtaining information about annual and one-off events insurance.

4.     Correspondence

a. Caixa Cataluña – In SJ’s absence, it was stated that the bank wished to meet to discuss an offer to members. DM stated that he was prepared to meet with them on the basis that they discuss members’ concerns in relation to the aval and unsold houses.

Action: DM & SJ to set up a meeting with the bank.

b. Communication with the Council – SM stated that, in the run up to the AGM several attempts had been made to obtain information from the council inc. a formal letter from President to Mayoress. It was reported that no reply had been received. DM expressed his concerns that this may indicate a different attitude from the council.

Action: SM to set up a meeting with Mayoress & / or Antonio Pons.

5.     Treasurer´s report

In SJ’s absence, it was reported that the current financial state is as reported at the AGM.

6.     Membership report

PB reported that there are 186 fully paid up members.  The previously circulated list of new members was ratified. It was noted that ALL were on M6 and that NP had done an excellent job of recruiting new members. DM stressed the importance of the role of the rep in knowing the state of their manzana and being proactive in seeking to recruit new members. PB had previously circulated a graph of membership by manzana and reminded reps that there was a web database of their status. SM stated that the document regarding Roles (especially of the rep.) needed to be updated.

Action: SM & PB to draft and circulate amendments for discussion.

7.     Site Issues

a.    Aval & Reparations – DM stressed that La Asociacion’s role is as a pressure group. See item 4 with both the council and the bank. It was noted that both PSOE and PP are likely to include someone from Gata Residencial in their teams and that there will be opportunities for voters to meet representatives prior to the May elections.

b. Adopt a zone scheme – The AGM had received this idea well.

Action: PB and SM to work on producing a document for all members to access.

Action: Reps were asked to email SM with info about people who have already “adopted” areas.

c. Riego Water – Following a query, it was stated that nothing has changed.

Action: To raise the issue again in the meeting with the Mayoress.

d. Gata gardeners – A member had suggested that La Asociación set up a fund for maintaining the gardens. It was agreed that this is a non-starter because a) It would set an undesired precedent, b) pay extra for something which should be covered in taxes, c) mean that all would benefit from individual generosity, d) it would have to be managed.

It was, however, agreed that there may be a perceived and agreed need, on a one-off basis which may be sanctioned in the future.

8.     Social Issues

a. Party in the Park 2011 – AD reported that she has a team prepared to organise this event on the basis of: Provisional Date: 23rd July. Theme: Caribbean Night. No entry fee. Roving tombola. Sale or return drinks bar. Picnic. Volunteers to help decorate. AD and her team were commended for the initial planning. DM proposed and agreed that they continue on the basis of breaking even (at least), seek to have insurance cover (See item 3) and that La Asociación underwrites any shortfall up to 250€ and will put up-front any money needed for the drinks. Any profit will go back into funds.

b. Gata de Gorgos Treasure Hunt 2011 – SM stated that this previously postponed event will now take place later in May. It will take place in the early evening, last about 2 hours and be followed by a meal in a local restaurant which could be open to any member.

c. Quiz 2011 – DM reported that SJ intends to hold another quiz on a date to be announced.

d. Mr and Mrs – DM reported that SJ intends to run this event on a date to be announced.

9    AOB

i. Dates for meetings 2011 – This was circulated for comment but it was acknowledged that there may be a need for additional meetings, if necessary.

ii. Stop on the Rotunda - AD reported that a member near the top rotunda was concerned at the speed of some motorists and that they do not respect the stop signing. This will be discussed with the council but it was anticipated that they will not d any work until the reparations.

10.      Date of the next meeting

10 April 2011  

President .......................................                    Secretary ......................................

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