Dear [Dept Admin or Center/Institute Staff],
This link conservancy.umn.edu/123456 now takes you to the complete online collection of [Publication].
You are now free to:
If you would like to add to this collection, please let me know. I will be glad to add more items, or I can show you how to upload documents right from your own office. I would also enjoy hearing any suggestions for new collections related to your department.